Postal services - Address databases - Part 1: Components of postal addresses

The standard will define the components of the address and their formats and guidelines on how to indicate the address on a letter post item. The standard will also define data elements for postal addresses, specify data fields and define rules for the representation of address information in files and on envelopes including number of lines and characters per line.

Postalische Dienstleistungen - Adressdatenbanken - Teil 1: Bestandteile der postalischen Anschrift

Diese Europäische Norm ist ein Nachschlagewerk der möglichen Bestandteile der postalischen Anschriften mit Beispielen und Nutzungsbeschränkungen. Es werden auch eine Vielzahl sinnvoller Termini definiert wie Zustellanschrift, Weiterleitungsanschrift, Empfänger und Postersteller. Sie legt nicht die Länge und den Freimachungswert der Bestandteile fest. Sie gibt auch keine genaue Spezifikation von wiederkehrenden Regeln, obwohl einige Fälle angezeigt werden können, in denen eine Komponente mehr als einmal erscheinen kann.
ANMERKUNG 1 Bei einer einzigen postalischen Anschrift oder einer Anschriftenklasse (z. B. die Anschriften, die in einem bestimmten Land genutzt werden) kann eine Untermenge möglicher Bestandteile ausreichen. In Irland beispielsweise enthalten postalische Anschriften keine Postleitzahl, in den Niederlanden wiederum wird nicht zwischen Stationsart und Stationsname unterschieden.
Die Norm hat einen unterstützenden Charakter: Sie hilft Bestandteile, auf die in anderen, in der Einleitung beschriebenen Normen, Bezug genommen wird, zu definieren. Sie soll gemeinsam mit den anderen Teilen der Norm benutzt werden können.
In der Norm werden drei Ebenen von Bestandteilen, aus denen postalische Anschriften bestehen, definiert:
a)   Elemente wie der Name der Organisation oder der Rechtsstatus, die der niedrigsten Bestandteilebene entsprechen, bei denen es sinnvoll wäre (A.1), wenn sie in der Darstellung der Anschrift unterschieden werden könnten.
b)   Aufbauten, wie die Kennzeichnung einer Organisation, die Elemente in Einheiten zusammenfassen, die die Interpretation für Menschen erleichtern.
c)   Segmente wie die Anschriftenspezifikation, die die wesentlichen logischen Anteile einer postalischen Anschrift ausmachen.
Es wird erwartet, dass die vorliegende Norm, die ein Standardnachschlagewerk der Bestandteile postalischer Anschriften ist, die formale Beschreibung der tatsächlichen Darstellung von Adressen sowie die Definition der Verfahren zum gegenseitigen Abg

Services postaux - Bases de données d'adresses - Partie 1: Composants des adresses postales

La présente Norme européenne fournit un dictionnaire des composants possibles des adresses postales, ainsi que des exemples et les contraintes de leur utilisation. Elle définit également plusieurs termes utiles, tels que adresse de distribution, adresse de réexpédition, destinataire intermédiaire et initiateur du courrier. Elle ne spécifie pas la longueur ou étendue de valeur des composants, elle ne donne pas non plus de spécification précise sur les règles de récurrence, même si elle indique quelques cas dans lesquels un composant peut apparaître plus d'une fois.
NOTE 1   Il est à noter qu'une adresse postale individuelle ou une classe d'adresses postales (telle que les adresses utilisées dans un pays donné) peut n'utiliser qu'un seul sous-ensemble des composants possibles. Par exemple, les adresses postales irlandaises ne comportent pas de code postal, les adresses hollandaises ne font pas de distinction entre le type de voie et le nom de voie.
La présente norme est une norme habilitante : elle sert à définir des composants qui sont abordés dans d'autres normes indiquées ci-après dans le paragraphe " Références normatives ". Elle est destinée à être utilisée en parallèle avec les autres parties de la série.
La norme définit trois niveaux de composant d'adresse postale :
a)   les éléments, tels que nom d'organisme ou statut juridique, qui correspondent au niveau le plus bas des composants qu'il peut être utile (A.1) de distinguer dans les représentations d'adresses ;
b)   les constructions, telles que identification d'organisme, qui regroupent des éléments en unités plus significatives pour l'interprétation humaine ;
c)   les segments, tels que spécification de destinataire, qui correspondent à des portions logiques majeures d'une adresse postale.
Par ce dictionnaire normatif des composants d'adresses postales, la présente norme devrait largement faciliter la description formelle des représentations d'adresses réelles et la définition des procédures de correspondanc

Poštne storitve - Baze naslovov - 1. del: Sestavni deli poštnih naslovov

General Information

Status
Withdrawn
Publication Date
04-Feb-2003
Withdrawal Date
09-Aug-2011
Technical Committee
CEN/TC 331 - Postal services
Current Stage
9960 - Withdrawal effective - Withdrawal
Start Date
10-Aug-2011
Completion Date
10-Aug-2011

Relations

Effective Date
08-Jun-2022

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Frequently Asked Questions

EN 14142-1:2003 is a standard published by the European Committee for Standardization (CEN). Its full title is "Postal services - Address databases - Part 1: Components of postal addresses". This standard covers: The standard will define the components of the address and their formats and guidelines on how to indicate the address on a letter post item. The standard will also define data elements for postal addresses, specify data fields and define rules for the representation of address information in files and on envelopes including number of lines and characters per line.

The standard will define the components of the address and their formats and guidelines on how to indicate the address on a letter post item. The standard will also define data elements for postal addresses, specify data fields and define rules for the representation of address information in files and on envelopes including number of lines and characters per line.

EN 14142-1:2003 is classified under the following ICS (International Classification for Standards) categories: 01.040.03 - Services. Company organization, management and quality. Administration. Transport. Sociology. (Vocabularies); 03.240 - Postal services. The ICS classification helps identify the subject area and facilitates finding related standards.

EN 14142-1:2003 has the following relationships with other standards: It is inter standard links to EN 14142-1:2011. Understanding these relationships helps ensure you are using the most current and applicable version of the standard.

EN 14142-1:2003 is associated with the following European legislation: EU Directives/Regulations: 2002/39/EC, 97/67/EC; Standardization Mandates: M/240. When a standard is cited in the Official Journal of the European Union, products manufactured in conformity with it benefit from a presumption of conformity with the essential requirements of the corresponding EU directive or regulation.

EN 14142-1:2003 is available in PDF format for immediate download after purchase. The document can be added to your cart and obtained through the secure checkout process. Digital delivery ensures instant access to the complete standard document.

Standards Content (Sample)


2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.Poštne storitve - Baze naslovov - 1. del: Sestavni deli poštnih naslovovPostalische Dienstleistungen - Adressdatenbanken - Teil 1: Bestandteile der postalischen AnschriftServices postaux - Bases de données d'adresses - Partie 1: Composants des adresses postalesPostal services - Address databases - Part 1: Components of postal addresses03.240Poštne storitvePostal servicesICS:Ta slovenski standard je istoveten z:EN 14142-1:2003SIST EN 14142-1:2004en01-januar-2004SIST EN 14142-1:2004SLOVENSKI
STANDARD
EUROPEAN STANDARDNORME EUROPÉENNEEUROPÄISCHE NORMEN 14142-1February 2003ICS 03.240English versionPostal services - Address databases - Part 1: Components ofpostal addressesServices postaux - Bases de données d'adresse - Partie 1:Composants des adresses postalesPostalische Dienstleistungen - Adressdatenbanken - Teil 1:Bestandteile der postalischen AnschriftThis European Standard was approved by CEN on 28 November 2002.CEN members are bound to comply with the CEN/CENELEC Internal Regulations which stipulate the conditions for giving this EuropeanStandard the status of a national standard without any alteration. Up-to-date lists and bibliographical references concerning such nationalstandards may be obtained on application to the Management Centre or to any CEN member.This European Standard exists in three official versions (English, French, German). A version in any other language made by translationunder the responsibility of a CEN member into its own language and notified to the Management Centre has the same status as the officialversions.CEN members are the national standards bodies of Austria, Belgium, Czech Republic, Denmark, Finland, France, Germany, Greece,Hungary, Iceland, Ireland, Italy, Luxembourg, Malta, Netherlands, Norway, Portugal, Slovakia, Spain, Sweden, Switzerland and UnitedKingdom.EUROPEAN COMMITTEE FOR STANDARDIZATIONCOMITÉ EUROPÉEN DE NORMALISATIONEUROPÄISCHES KOMITEE FÜR NORMUNGManagement Centre: rue de Stassart, 36
B-1050 Brussels© 2003 CENAll rights of exploitation in any form and by any means reservedworldwide for CEN national Members.Ref. No. EN 14142-1:2003 ESIST EN 14142-1:2004

(informative)
Extension of the specification.26Annex B
(informative)
Examples.28Annex C
(informative)
Country and country code designations.30Bibliography.31SIST EN 14142-1:2004

1)Terms in bold are defined either in section 3, or section 4, Postal Address Components.SIST EN 14142-1:2004

An individual postal address, or a class of postal addresses (such as the addresses used in a given country) mayrequire only a subset of the possible components. For example, Irish postal addresses do not include postcode; Dutchaddresses do not separate thoroughfare type from thoroughfare name.The standard is an enabling one: it serves to define components that are drawn on in other standards described inthe Introduction above. It is intended to be used together with the other parts of the standard.The standard defines three levels of postal address component:a) elements, such as organisation name or legal status, which correspond to the lowest level of componentwhich it may be useful (A.1) to distinguish in address representations;b) constructs, such as organisation identification, which group elements into units which are more meaningfulfor human interpretation;c) segments, such as addressee specification, which correspond to major logical portions of a postal address.By providing a standard dictionary of postal address components, this standard is expected to greatly facilitate theformal description of actual address representations and the definition of procedures for mapping between them.In practice, many address representations, whether in computer databases, in electronic messages or in printed orwritten form, may combine several of the postal address components defined herein into single fields or lines.NOTE 2
Practical databases (and even printed addresses) may also combine postal address components, as defined herein,with other relevant data. For example, a company’s customer database may include a customer reference or identificationnumber along with each customer’s address. Such additional data are not considered, for the purpose of this EuropeanStandard, as part of the address, but they must obviously be taken into account in the design of the database and of theapplications that use it.Considerable intelligence may be required in mapping between different representations, particularly where theseare subject to a degree of ambiguity.EXAMPLE: In the individual name John Smith, it is reasonably evident that Smith is the individual's surname and that John is agiven name. But James Joyce is rather more ambiguous: does this represent Mr Joyce, with given name James, or Ms James,with given name Joyce?This standard does not cover the topic of data protection. Users of the standard are nevertheless reminded that thestorage and exchange of personal data are subject to legislation in many countries. The standard may be appliedonly to the extent that this is compliant with such legislation.The present version of the standard applies to European postal addresses only.
2)The present specification is the first release of Part I of the standard.
It is expected that work on the development of Parts 2 to 5 mayresult in the need for changes to this specification. Annex A provides an informative list of aspects of the specification that may be particularlysubject to change.
Where relevant, the body of the standard refers to the points listed in annex A using superscripted cross-references.
Thusthe referenceb) refers to point number b) in the annex.SIST EN 14142-1:2004

Application of the standard to addresses of non-European countries is for further study. A number of groups areworking on the definition, printing and communication of addresses for other parts of the world. When the results of such workbecome available, it is intended that the standard should be reviewed to ensure world-wide compatibility.2 Normative referencesThis European Standard incorporates by dated or undated reference, provisions from other publications. Thesenormative references are cited at the appropriate places in the text, and the publications are listed hereafter. Fordated references, subsequent amendments to or revisions of any of these publications apply to this EuropeanStandard only when incorporated in it by amendment or revision. For undated references the latest edition of thepublication referred to applies (including amendments).EN ISO 3166-1, Codes for the representation of names of countries and their subdivisions - Part 1: Country codes(ISO 3166-1:1997).ENV 13712:2000, Postal services - Forms - Harmonised vocabulary.3 Terms and definitionsThis clause of this European Standard defines a number of general terms, definitions and concepts which areeither referred to in this Part (Part 1) of the standard, or are expected to be referred to in future parts. The clausedoes not include definitions of individual postal address components, which are separately defined in clause 4.For the purposes of this European Standard, the terms and definitions in ENV 13712 together with the followingadditions and exceptions (A.4) apply.3.1addresssee postal address3.2addresseenatural or legal person who is the intended ultimate recipient of a postal itemNOTE 1
The addressee may be explicitly defined as part of the postal address, or may be implicit. For example, in certaincountries, omission of addressee information may be taken as implying that delivery must be to an individual or legal entityhaving legal access to the delivery point.NOTE 2
The term “natural or legal person”, which is used in the above definition for consistency with other standards, shouldbe understood as including also groups of such persons and forms of organisation which have no legal personality. This appliesalso to its use in the definition of mailee, but not to the definitions of mail originator and mail submitter, since the legalresponsibility of these parties may be engaged in the event of breach of postal regulations.NOTE 3
An address may contain multiple addressee specifications. For example, Mr or Mrs Smith specifies that the addresseeis either one of two individuals, whilst Mr Jones and Mrs Smith denotes that the addressee is a group of two individuals. Seealso addressee role descriptor, 4.3.1.NOTE 4
The above definition differs from that in ENV 13712.NOTE 5
The use made by the postal operator of addressee and mailee data may be dependent on the postal serviceapplicable to the postal item. For certain services, such as registered mail, it may be an integral part of the postal operator'sresponsibility to ensure that the addressee, or a duly authorised representative, acknowledges receipt of the postal item. Inother cases, addressee data may be purely informative or used by the postal operator only for consistency checking and/or forthe activation of forwarding services. In still other cases, it may be used for sorting or sequencing purposes prior to delivery (e.g.in the case of business mail being pre-sequenced by department or individual company official).3.3componentsee postal address componentSIST EN 14142-1:2004

Data identifiers are defined in accordance with ISO/IEC 15418.3.6deliverypostal process in which a postal item leaves the responsibility of the postal operator through being handed over to,or left for collection by, the addressee, the mailee or an authorised representative, or deposited in a private letter-box accessible to one or other of theseNOTE
Except in the case of special services, for which the addressee or mailee is required to acknowledge receipt, deliverydoes not necessarily guarantee that the postal item actually reaches the addressee or mailee. In particular, where postal itemsare left for collection or deposited in a private letterbox, other persons may have access to them, either legally or otherwise.3.7delivery addresspostal address specified by the mailer to which the postal operator is requested to deliver the postal itemNOTE 1
The delivery address may in certain circumstances – e.g. un-addressed mail – not actually be represented on thepostal item. In this case, the delivery address is determined by the postal operator in accordance with an agreement betweenthe operator and the mailer.NOTE 2
The postal item may not actually be delivered to the requested delivery address. For example, in the case offorwarding, delivery takes place at the forwarding address.3.8delivery pointphysical location recognised by a postal operator as a valid location at which delivery of a postal item may occur3.9elementsee postal address element3.10forwarding addresspostal address, specified by the addressee or mailee of a postal item, to which the postal operator is requestedto deliver the postal item, in place of delivering it to the delivery addressNOTE 1
Not all postal items can be forwarded, as for some postal services the mailer may require the return of the postal itemif it cannot be delivered at the delivery address.NOTE 2
Forwarding addresses may be permanent, e.g. in case of relocation of the addressee, or temporary. They may alsoinvolve the holding of mail for collection by the addressee or the mailee (see poste restante).3.11mail originatornatural or legal person responsible for originating the content of a postal itemNOTE
The mail originator can be thought of as the initiator of the postal item. Mail production, finishing, submission andpayment processes may be performed by the mail originator, but may equally be performed by other parties. In particular, themail originator:¾ does not necessarily determine the delivery address (e.g. un-addressed mail, or mail which is addressed by amail-house);SIST EN 14142-1:2004

The mail recipient should normally be the addressee, the mailee or an authorised representative of one of these two.However, this may not always be the case, e.g. if the postal item is left for collection in a location to which third parties haveaccess; if the addressee/mailee have moved without leaving forwarding instructions, or if the addressee or mailee specificationwas ambiguous and was, as a result, misinterpreted by the postal operator.3.13mail submitternatural or legal person responsible for induction of a postal item into the postal systemNOTE
The mail submitter may be, but is not necessarily, the same party as the mail originator.3.14maileenatural or legal person designated in a postal address as having responsibility for ensuring that postal items,delivered or handed over by the postal operator at the delivery address, reach their addresseeNOTE 1
Unlike the addressee, mailee is never implicit: if a postal address does not contain a mailee specification, then thereis no mailee.NOTE 2
As is the case for addressee, the mailee specification may be ambiguous.NOTE 3
The term “natural or legal person”, which is used in the above definition for consistency with other standards, shouldbe understood as including also forms of organisation which have no legal personality. This applies also to its use in thedefinition of addressee, but not to the definitions of mail originator and mail submitter, since the legal responsibility of theseparties may be engaged in the event of breach of postal regulations.3.15mailernatural or legal person who carries out one or more of the processes involved in creating, producing, finishing,inducting and paying the postage due for a postal itemNOTE 1
Many processes are involved in the production and mailing of postal items. These include:¾ initiation;¾ content production, which may be separated into parts produced by several different parties (e.g. inserts maybe produced separately from covering letters);¾ finishing, including assembly of the content and its packaging (e.g. placing in an envelope, or wrapping) formailing purposes;¾ addressing;¾ induction into the postal system;¾ payment.These processes may be performed by one party, or may be split between different parties, each fulfilling a particular role orcombination of roles. Where it is necessary to distinguish between such roles, they are referred to by separate terms, inparticular mail originator, mail submitter and payer; where such distinction is not necessary, mailer is used as a generic term.SIST EN 14142-1:2004

This term is not used in the present document, but is included for consistency with other specifications relating to theinterface between mailers and postal operators.3.17postal addressset of information which, for a postal item, allows the unambiguous determination of an actual or potential deliverypoint, usually combined with the specification of an addressee and/or a maileecf delivery address, forwarding address, return address.NOTE 1
The components of postal addresses are defined in 4.NOTE 2
The above definition differs from that in ENV 13712.NOTE 3
Postal addresses may be ambiguous, incorrect or non-existing. See also syntactically correct postal address, validpostal address.3.18postal address componentcollective term for postal address elements, postal address constructs and postal address segments, asdefined in this standardNOTE
Clause 4 of this standard defines the postal address components which may occur in an actual postal address. It shouldbe noted that not all components are necessarily used in a specific instance or class of postal addresses.3.19postal address constructcombination of postal address elements which together form a logical portion of a postal addressNOTE 1
Constructs may be defined hierarchically. That is, a construct may comprise a logical grouping of postal addresselements; a logical grouping of lower level constructs or a combination of elements and lower level constructs.NOTE 2
4.2 of this standard defines the constructs which may occur in a postal address. It should be noted that not allconstructs are necessarily used in a specific instance or class of postal addresses.cf postal address component, postal address segment3.20postal address elementbasic entity of a postal address that has a well defined meaning and representation, has significance for customeror postal processing purposes and cannot usefully be divided into smaller units for exchange or printing purposesNOTE 1
A given name is an example of a postal address element, but the individual characters of which it is comprised arenot. On the other hand, compound surnames are treated as postal address constructs, rather than as elements, becausethey need to be divided into lower level components – surname prefix and surname.NOTE 2
4.3 of this standard defines the elements which may occur in a postal address. It should be noted that not all elementsare necessarily used in a specific instance or class of postal addresses.cf postal address component, postal address segmentSIST EN 14142-1:2004

4.1 defines the postal address segments.cf postal address component3.22postal address structuremanner in which postal address components are or can be combined to form a postal addressNOTE
Postal address structures may differ from country to country, from region to region or even from operator to operatorwithin a country.cf syntactically correct postal address, valid postal address3.23poste restantedelivery service indicator specifying that a postal item is to be held, at a designated postal establishment oragency, for collection by the addressee or his/her authorised representativeNOTE
The above definition differs from that in ENV 13712.3.24recipientsee mail recipient3.25return addresspostal address which, for a postal item, specifies the delivery point, and, where relevant, the addressee and/ormailee, to which the postal item is to be delivered in case the postal operator is unable to effect normal deliveryNOTE 1
The interpretation of “normal delivery” may be dependent on the service characteristics for the postal serviceappropriate to the individual postal item.NOTE 2
The return address is usually (but not always) the postal address of the mail originator or the mail submitter. It neednot necessarily be explicitly represented on the postal item - for example, it may be derived from a company logo or from afranking mark, or it may only be apparent when the postal item is opened (normally in a special location designated for theprocessing of non-deliverable postal items). It may also be impossible to determine the return address, in which case the non-delivered postal item concerned must be handled according to national regulations (e.g. be destroyed).3.26segmentsee postal address segmentSIST EN 14142-1:2004

Syntactic correctness does not imply validity. The above is not a valid postal address because the delivery pointidentified within it does not exist.3.28valid postal addresspostal address in which the combination of postal address components corresponds to, and provides forunambiguous identification of, a single delivery point and of an addressee and/or maileeNOTE 1
Valid postal addresses are not necessarily syntactically correct. For example:The Secretary GeneralCEN36rue deStassartBruxellesBELGIUMis not a syntactically correct postal address, because postcode is missing, but it is valid since there is only one rue deStassart in Brussels (so it is unambiguous).NOTE 2
The addressee and / or mailee specification may be implicit, as in the case in which the postal item is intended forthe person(s) having legal access to the delivery point.SIST EN 14142-1:2004

The diagrams show how elements are combined to form components and segments of addresses. They should not beinterpreted as implying the existence or otherwise of constraints on which combinations of elements and components constitutea syntactically valid postal address. In particular, it should be noted that not all segments, constructs and elements arenecessarily used in a specific instance of a postal address or class of postal addresses. Certain components may not bepermitted, or may not be permitted in combination, in postal addresses of a particular country, region or postal operator.4.1 Postal Address SegmentsThis sub-clause defines the segments which may occur in a postal address. Terms in bold font correspond topostal address constructs or postal address elements which are defined in 4.2 and 4.3 respectively; terms definedin clause 3 are printed in normal font.SIST EN 14142-1:2004

Addressee specification is composed of either individual identification (4.2.4) or organisation identification(4.2.6), possibly combined with addressee role descriptor (4.3.1).NOTE 2
Specification of the addressee may be optional or mandatory, depending on the particular postal service for which apostal address is to be used. For example, for normal letter mail, a delivery point specification is sufficient in many countries,and in this case, the addressee is considered as being any party that has legal access to the delivery point. In contrast,registered mail must normally carry an explicit specification of the addressee.NOTE 3
Depending on circumstances, the addressee specification in a postal address may be ambiguous. If a postal item isaddressed to John Smith, General Manager, Any Company Ltd, 2 Main Street, “addressee” could be interpreted as John Smith,or as the General Manager of Any Company or as an authorised representative of Any Company, or as the occupant of 2 MainStreet. The rules by which the postal operator or delivery agent interprets “addressee” may depend on:¾ the precise context: for example, whether the person name precedes or follows the company name;¾ the postal product: the rules for recorded delivery items may, for example, differ from those for normal letters;¾ the postal operator responsible for delivery: different operators may have different interpretation rules.4.1.2delivery point specificationpostal address segment which designates the delivery point for a postal itemSIST EN 14142-1:2004

Delivery point specification is composed (A.5) of defining authority (4.3.5), country (4.3.4), locality (4.2.5) anddelivery point location (4.2.3) and/or postal delivery service point identifier (4.2.7). A postcode (4.3.21) may also berequired.NOTE 2
The association between a delivery point specification and the delivery point may be service or time dependent. Forexample, a normal letter mail item addressed to an apartment may be delivered to a letter box in the entry hall of the apartmentbuilding; a registered mail item carrying an identical postal address must be delivered to the addressee (or his representative),possibly at the door of the apartment itself. Similarly, the link between a business reply or freepost service number and adelivery point may change if the customer concerned moves locations.NOTE 3
Several delivery point specifications may be associated with a single delivery point.NOTE 4
In some countries, certain forms of delivery point specification are limited to particular postal products. For example, abox number may not be appropriate for the addressing of recorded delivery postal items or parcels.4.1.3mail recipient dispatching informationpostal address segment providing information intended for the routing and dispatch of mail by the mail recipient,when this is not the addresseeNOTE 1
Mail recipient dispatching information is intended for use by the mailee, if one is specified, or by the mail recipient. It isnot used by the postal operator.NOTE 2
For postal items addressed to an organisation and which are delivered by the postal operator to a mailroom or postoffice box, mail recipient dispatching information may include information such as wing, floor and door which, in the case ofmore specific services (such as registered mail) form part of the delivery point specification. Supplementary despatch datamay also be required.4.1.4mailee specificationpostal address segment which specifies the maileeNOTE 1
Mailee specification is composed of individual identification (see 4.2.4) or organisation identification (4.2.6),possibly combined with mailee role descriptor (4.3.17).NOTE 2
Specification of a mailee is required only in situations in which the postal operator is requested to deliver the postalitem into the care of an individual or organisation other than the addressee.SIST EN 14142-1:2004

Compound surname is a component of individual identification. It comprises surname prefix and surname (A.6).NOTE 2
The division of compound surname into two elements is intended for use where only part of the construct is significantfor sorting purposes. If all words of a compound surname are significant for sorting purposes, surname prefix is not used.NOTE 3
Patronymic and matronymic names, mother’s maiden names, etc. are considered, for the purposes of this standard,as compound surnames. For example, in certain cultures, children’s compound surnames are derived by appending “son” or“daughter” to either the father’s first given name (patronymic names) or the mother’s first given name (matronymic names); inother’s, a child’s mother’s maiden name and father’s compound surname may be used in combination, though it may be thatone of these may be considered as the person’s preferred or legal compound surname.NOTE 4
If an individual has more than one compound surname, these may be used separately or in combination. Forexample, in certain countries, a married person may be addressed either by their original compound surname, or by that of theirspouse, or by a concatenation of the two. Word combinations that may appear only in combination should be regarded as asingle compound surname.NOTE 5
Where an individual has multiple compound surnames, the order may be significant.4.2.2delivery point access datapostal address construct providing information on how to localise and gain access to a delivery pointNOTE 1
Delivery point access data is a component of delivery point specification. It comprises building/construction type,building/construction, wing, floor, door and / or supplementary delivery point data.SIST EN 14142-1:2004

Depending on the postal service concerned, certain delivery point access data may not be relevant for postal deliverypurposes. For example, the full delivery point specification in the delivery address for a postal item sent to an organisation mayinclude a floor and/or office (door) number, something that usually is not used by the regular postal delivery service (which willnormally deliver to the company’s mailroom), but may be relevant for contracted in-company distribution services. In suchcases, the data not used for postal purposes will be relevant to the mail recipient – see mail recipient dispatching information in4.1.3.4.2.3delivery point locationpostal address construct identifying a delivery point, or a group of delivery points from which the postal operatormay choose one, by reference to geographical and, where necessary, other spatial data expressed in humanintelligible formNOTE 1
Delivery point location is a component of delivery point specification. It comprises thoroughfare, thoroughfareaccess data, street number or plot, delivery point access data and extension designation.NOTE 2
Delivery point location is relative to, and unique only within, country and locality.NOTE 3
Delivery point access data may not be needed if the location of the delivery point, on the plot, is self evident. Thus, ina simple case, in which there is only one building, with one delivery point, on a plot, thoroughfare and street number or plotshould be sufficient. If, as in the case of there being two residences on the plot, there are multiple delivery points, thecombination of thoroughfare, street number or plot and extension designation may be sufficient.4.2.4individual identificationpostal address construct identifying, for the purpose of establishing the addressee or mailee of a postal item, eithera single individual or a group of individuals, from which the postal operator may select oneNOTE
Individual identification is a component of addressee specification and mailee specification. It comprises form ofaddress, given name, compound surname, name qualifier and qualification in which each element may occur none, one ormore times.4.2.5localitypostal address construct identifying the geographical area in or adjacent to which a delivery point is locatedNOTE 1
Locality is a component of delivery point specification. It comprises region, distribution area indicator, town anddistrict.NOTE 2
Region, distribution area indicator, town and district provide for four levels of geographically localising information.Use need only be made of the number of levels which are actually required to unambiguously identify the geographic area inwhich the delivery point is situated. Thus:¾ town (see definition in 4.3.33) is always required;¾ region and/or distribution area indicator should be used, in accordance with the specifications of the postaloperator, if there are multiple towns, having the same name, within the country;¾ though many towns are divided into commonly accepted areas or districts, the district need be specified in apostal address only if the town has multiple thoroughfares of the same name.NOTE 3
Mobile delivery points, such as mobile homes and ships, may not be (permanently) situated in a particular country andlocality. Nevertheless, they are associated with a country and locality for delivery point specification purposes. Depending on thesituation, these might correspond either to the place of registration or to the place in which the delivery point is currently locatedor is expected to move.4.2.6organisation identificationpostal address construct identifying, for the purpose of establishing the addressee or mailee of a postal item, eithera single individual or a group of individuals within an organisation, from which the postal operator may select oneSIST EN 14142-1:2004

Organisation identification is a component of addressee specification and mailee specification. It comprises function,organisational unit, organisation name and legal status.NOTE 2
Organisation identification does not include the name of an individual which, if present, forms part of an individualidentification. In a postal address which includes both an individual identification and an organisation identification, oneidentifies the addressee of the postal item and the other identifies a mailee.NOTE 3
Function and organisational unit are optional, the (group of) individual(s) then identified being the authorisedrepresentative(s) of the organisation. Legal status may also be optional, if organisation name is sufficient to unambiguouslyidentify the intended organisation.4.2.7postal delivery service point identifierpostal address construct which designates a delivery point, or a group of delivery points from which the postaloperator may choose one, by reference to a postal delivery service defined identifier, rather than by reference to itsphysical locationNOTE 1
Postal delivery service point identifier is a component of delivery point specification. It comprises delivery servicetype and delivery service indicator.NOTE 2
Postal delivery service point identifier is relative to, and unique only within, country and locality.EXAMPLE: Post office box numbers, poste restante and business reply services.4.2.8thoroughfarepostal address construct which identifies the road or part of a road or other thoroughfare along which a deliverypoint may be accessedNOTE 1
Thoroughfare is a component of delivery point location. It comprises thoroughfare name, thoroughfare type andthoroughfare qualifier (A.7).NOTE 2
For addressing purposes, a thoroughfare need not be on land – e.g. a canal or river might serve as a thoroughfare inthe address of a houseboat or of a construction on the bank.4.3 Postal Address ElementsThis sub-clause defines the elements which may occur in postal address segments and constructs. Terms in boldfont correspond to other postal address elements; terms defined in 3, 4.10 and 4.2 are printed in normal font.4.3.1addressee role descriptorpostal address element indicating, in an addressee specification segment, that the role of the identified individual ororganisation is that of addresseeNOTE 1
The purpose of addressee role descriptor is to ensure, when a postal address includes multiple addresseespecifications or both an addressee specification and a mailee specification, that there is no ambiguity between them.NOTE 2
Addressee role descriptor is optional. If it is omitted in cases in which the postal address contains both an addresseespecification and a mailee specification, the distinction between the two segments has to be inferred from the maileespecification, from the order of the segments or from postal operator and product rules.EXAMPLE: Attn, tav (ter attentie van), or (indicates that two addressees are considered as alternatives), and (indicates that twoaddressees are considered as forming a group).4.3.2building/constructionpostal address element giving the number or name of the building or construction in or adjacent to which a deliverypoint is locatedSIST EN 14142-1:2004

The designation may be in the form of the country name or a coded representation3). In the first case, the languageused needs to be specified (A.8). For coded representation, use of the EN ISO 3166-1 alpha-two character code isrecommended.NOTE 2
Mobile delivery points, such as mobile homes and ships, may not
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