ASTM E2239-24

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it may not be technically possible to adequately depict all changes accurately, ASTM recommends that users consult prior editions as appropriate. In all cases only the current version
of the standard as published by ASTM is to be considered the official document.
Designation: E2239 − 20 E2239 − 24
Standard Practice for
Record Keeping and Record Preservation for Lead Hazard
Activities
This standard is issued under the fixed designation E2239; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
1. Scope
1.1 This practice describes requirements for preservation of records generated during lead hazard activities.
1.2 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility
of the user of this standard to establish appropriate safety, health, and environmental practices and determine the applicability of
regulatory limitations prior to use.
1.3 This international standard was developed in accordance with internationally recognized principles on standardization
established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued
by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
2. Referenced Documents
2.1 ASTM Standards:
D1356 Terminology Relating to Sampling and Analysis of Atmospheres
D4840 Guide for Sample Chain-of-Custody Procedures
E1605 Terminology Relating to Lead in Buildings
2.2 ISO Standards:
ISO 9000-3 Quality Management and Quality Assurance Standards—Part 3: Guidelines for the Application of ISO 9001:1994
to the Development, Supply, Installation and Maintenance of Computer Software
ISO 9000:2005 Quality Management Systems—Fundamentals and Vocabulary
ISO 17000:2004 Conformity Assessment—General Vocabulary and Principles
3. Terminology
3.1 Definitions:
3.1.1 For definitions of terms not appearing here, refer to Terminologies D1356 and E1605.
3.2 Definitions of Terms Specific to This Standard:
3.2.1 competence, n—(1) demonstrated ability to apply knowledge and skills.
(1) demonstrated ability to apply knowledge and skills.
This practice is under the jurisdiction of ASTM Committee D22 on Air Quality and is the direct responsibility of Subcommittee D22.12 on Sampling and Analysis of
Lead for Exposure and Risk Assessment.
Current edition approved Sept. 1, 2020March 1, 2024. Published September 2020March 2024. Originally approved in 2002. Last previous edition approved in 20162020
as E2239 – 12 (2016). DOI: 10.1520/E2239-20.20. DOI: 10.1520/E2239-24.
For referenced ASTM standards, visit the ASTM website, www.astm.org, or contact ASTM Customer Service at service@astm.org. For Annual Book of ASTM Standards
volume information, refer to the standard’s Document Summary page on the ASTM website.
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(2) specifically as applied to auditors, demonstrated personal attributes and demonstrated ability to apply knowledge and skills.
ISO 9000:2005 (3.1.6)
(2) specifically as applied to auditors, demonstrated personal attributes and demonstrated ability to apply knowledge and skills.
ISO 9000:2005 (3.1.6),
ISO 9000:2005 (3.9.14)
3.2.2 conformity, n—fulfillment of a requirement.
ISO 9000:2005 (3.6.1)
3.2.3 inspection, n—examination of a product design, product, process, or installation and determination of its conformity with
specific requirements or, on the basis of professional judgement, with general requirements.
ISO 17000:2004
3.2.4 nonconformity, n—non-fulfillment of a requirement. ISO 9000:2005 (3.1.2)
3.2.5 observation, n—a judgment that is based on what one sees while conducting lead hazard activities and that is substantiated
by objective evidence.
3.2.6 objective evidence, n—data supporting the existence or verity of something. ISO 9000:2005 (3.8.1)
3.2.6.1 Discussion—
Objective evidence may be obtained through observation, measurement, test, or other means.
3.2.7 procedure, n—specified way to carry out an activity or process. ISO 9000:2005 (3.4.5)
3.2.7.1 Discussion—
In many cases, procedures are documented (for example, quality system procedures). When a procedure is documented, the term
“written procedure” or “documented procedure” is frequently used. A written or documented procedure usually contains the
purposes and scope of an activity; what shall be done and by whom; when, where and how it shall be done; what materials,
equipment and how documents shall be used; and how it shall be controlled and recorded.
3.2.8 record, n—a document stating results achieved or providing evidence of activities performed.
ISO 9000:2005 (3.7.6)
3.2.9 requirement, n—need or expectation that is stated, generally implied or obligatory. ISO 9000:2005 (3.1.2)
4. Significance and Use
4.1 This practice is intended to help reduce risks associated with lead hazards in buildings by providing standardized requirements
for preserving records, findings, and recommendations associated with lead hazard activities.
4.2 This practice is intended for use by individuals and organizations that develop and have need to preserve objective evidence
when contracting for or when conducting lead hazard activities themselves.
4.2.1 This practice is intended to assist in complying with management system requirements for record keeping promulgated by
authorities having jurisdiction regarding conduct of lead hazard activities.
5. Records
5.1 General Requirements:
5.1.1 Records of original observations, evidence of conformity or nonconformity to requirements, and derived data shall contain
sufficient information to provide traceability and to enable an individual having competence with lead hazard activities to reach
the same conclusion(s).
5.1.2 Observations, data, and calculations shall be recorded at the time they are made and shall be identifiable to the specific task.
E2239 − 24
5.1.2.1 In cases where written records are damaged and unusable (that is, crumpled or torn), a legible re-created record, where
possible, shall be prepared and attached to the original damaged record.
5.1.3 Records shall contain at minimum the names of the personnel generating them.
5.1.4 Records are permitted to be in any media, such as hard copy or electronic.
5.1.5 As a minimum, records shall be preserved consistent with requirements of regulatory authorities having jurisdiction.
5.2 Summary List of Records:
5.2.1 A list of all records shall be prepared to serve as an index of all individual records for a specific lead hazard activity.
5.2.2 This list shall summarize the identity of each record, the type of record, and where the records are stored.
5.3 Record Types—A wide variety of record types may be used to record lead hazard activities including log books, notebooks,
pre-printed data forms, chain-of-custody forms, graphs and drawings, photographs, lead-hazard activity reports, test reports, and
electronic media. Specific requirements (additional to those given in Sections 5 and 6) for these record types are described as
follows:
5.3.1 Log Books and Notebooks:
5.3.1.1 Log books and notebooks shall be bound with pre-numbered pa
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