SIST ISO 30302:2023/Amd 1:2025

Overview

SIST ISO 30302:2023/Amd 1:2025 is an essential amendment to the international standard ISO 30302:2022, which provides guidelines for the implementation of management systems for records. Published by the International Organization for Standardization (ISO), this amendment introduces critical updates focused on non conformities, corrective actions, and climate change requirements. It aims to assist organizations in enhancing their records management systems by integrating new sustainability considerations and ensuring compliance with evolving regulatory and environmental contexts.

This amendment reinforces the need for record management systems to address environmental impacts, in addition to improving system effectiveness through proper handling of deviations and corrective measures. As global attention shifts toward sustainable practices, this update emphasizes the role of records management in supporting climate action.

Key Topics

• Non Conformities and Corrective Actions
  The amendment highlights the importance of documenting non conformities within records management systems and taking appropriate corrective actions to rectify issues. Organizations are required to maintain clear records detailing the nature of non conformities, the actions taken, and the outcome of these actions, in line with ISO 30301 compliance. This structured approach ensures continual improvement and risk mitigation in records processes.

• Incorporating Climate Change Considerations
  A significant addition to the standard is the inclusion of climate change impact assessments within records management. This involves:

  • Evaluating whether climate change is a relevant factor when establishing and maintaining a management system for records.
  • Understanding how climate change effects and related mitigation and adaptation measures influence decisions around record appraisal, processing, and system design.
    This ensures that organizations align their records management strategies with broader environmental sustainability goals.

• Decision-Making and Records Processes
  The amendment encourages organizations to consider climate change factors as integral components of decision-making processes related to records. This may influence how records are categorized, retained, or disposed of, fostering resilience and compliance in the face of climate-related challenges.

Applications

• Corporate Governance and Compliance
  Organizations implementing or upgrading their records management systems can use SIST ISO 30302:2023/Amd 1:2025 to ensure their practices meet international expectations for quality, transparency, and environmental responsibility.

• Environmental Risk Management
  Integrating climate change assessments within recordkeeping empowers businesses to anticipate regulatory requirements and demonstrate environmental stewardship.

• Audit and Quality Control Processes
  Maintaining thorough documentation of non conformities and corrective measures boosts audit readiness and supports continuous improvement initiatives.

• Digital and Physical Records Management
  The guidelines apply to both digital and physical records, ensuring comprehensive lifecycle management that factors in environmental impacts and corrective strategies.

• Public Sector and Archives
  Public institutions and archives can benefit by adopting this amendment to enhance accountability and align document management with sustainability policies.

Related Standards

• ISO 30301:2019 - Management systems for records - Requirements
  Sets the foundational requirements for effective records management systems, with which documentation of non conformities must comply.

• ISO 14001 - Environmental Management Systems
  While ISO 30302 Amendment 1 incorporates climate considerations specifically for records management, ISO 14001 provides a broader framework for environmental management that organizations may integrate alongside.

• ISO/IEC Directives, Part 1 & 2
  These outline the procedures and editorial rules used in developing and maintaining ISO standards, including amendments such as SIST ISO 30302:2023/Amd 1:2025.

By adopting SIST ISO 30302:2023/Amd 1:2025, organizations can ensure their management systems for records not only comply with international best practices but also incorporate critical modern requirements related to corrective actions and climate change. This makes it an invaluable standard for organizations looking to future-proof their records management while contributing positively to global sustainability efforts.