ISO 2146:1988

~ ISO
INTERNATIONAL STANDARD
Second edition
1988-07-01
INTERNATIONAL ORGANIZATION FOR STANDARDIZATION
ORGANISATION INTERNATIONALE DE NORMALISATION
MEXAYHAPOAHAfl OPTAHM3A~Mfl fl0 CTAHflAPTM3A~MM
Documentation - Directories of libraries, archives,
information and documentation centres, and their
data bases
Documentation - Rt!pertoires de biblioth+es, d’archives, de centres tiinformation et de
documentation, et de leurs bases de don&es
Reference number
ISO 2146: 1988 (E)
ISO 2146 : 1988 (EI
Foreword
ISO (the International Organization for Standardization) is a worldwide federation of
national Standards bodies (ISO member bodies). The work of preparing International
Standards is normally carried out through ISO technical committees. Esch member
body interested in a subject for which a technical committee has been established has
the right to be represented on that committee. International organizations, govern-
mental and non-governmental, in liaison with ISO, also take part in the work. ISO
collaborates closely with the International Electrotechnical Commission (IEC) on all
matters of electrotechnical standardization.
Draft International Standards adopted by the technical committees are circulated to
the member bodies for approval before their acceptance as International Standards by
the ISO Council. They are approved in accordance with ISO procedures requiring at
least 75 % approval by the member bodies voting.
International Standard ISO 2146 was prepared by Technical Committee ISO/TC 46,
Documentation.
This second edition cancels and replaces the first edition (ISO 2146 : 19721, of which it
constitutes a technical revision.
Users should note that all International Standards undergo revision from time to time
and that any reference made herein to any other International Standard implies its
latest edition, unless otherwise stated.
International Organkation for Standardkation, 1988
Printed in Switzerland
ii
ISO 2146 : 1988 EI
Page
Contents
1 Scope and field of application .
.......................................................... 1
2 References
.......................................................... 1
3 Definitions
4 Application of the data element list. .
.......................... 2
4.1 Multiple items relating to one data element
.............. 2
4.2 Multiple items relating to a combination of data elements
5 Maintenance .
List of data elements
6 .
..................................
6.1 Data elements in structured Order
....................... 16
6.2 Alphabetical index of data element keywords
6.3 Alphabetical index of tag names. .
............... 23
6.4 Essential data elements for the main types of directories
7 Presentation of published directories .
7.1 Titleleaves .
Table of contents .
7.2
Foreword .
7.3
List of abbreviations and Symbols .
7.4
7.5 Main body of the text .
7.6 Indexes. 24
. . .
Ill
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INTERNATIONAL STANDARD ISO 2146 : 1988 (E)
Documentation - Directories of libraries, archives,
information and documentation centres, and their
data bases
ISO 5127-1, Documentation and information - Vocabulary -
1 Scope and field of application
Part 7: Basic concep ts.
This International Standard is intended to assist in compiling
ISO 5127-2, Documentation and information - Vocabulary -
directories of libraries, archives, information and documenta-
Part 2: Traditional documen ts.
tion centres, including a description of their data base Services.
The rules of this Standard concern international directories,
ISO 5127-7, Documentation and information - Vocabulary -
national directories published in bi- or multilingual countries
Part 7: Re trieval and dissemina tion of informa tion. 2,
and national directories intended for international use and
published in one or more foreign languages and national direc-
tories. The Standard should be used for the collection of the
3 Definitions
appropriate data and for the publishing of the directories as well
as for the exchange of data.
For the purpose of this International Standard the following
definitions apply.
2 References
3.1 data element: A basic unit of data for the purpose of
recording and interchange.
Transliteration o f Sla vic C ynllic
ISO 9, Documentation -
characters into Latin characters.
lt consists of a generic part representing a defined concept (a
data element name) and a contents patt, which is called a data
ISO 259 - Documentation - Transliteration of Hebrew
item.
characters into Latin characters.
Example:
ISO 639, Code for the representation of names of languages.
Generic part Contents part
ISO 690, Documentation - Bibliographie references - Con-
Telephone number of the head: (0221) 37 48 50
tent, form and structure.
3.2 data element group: A compilation of related data
ISO 843, Documentation - Transliteration of Greek charac ters
elements corresponding to one specific aspect within an infor-
in to La tin charac ters. 1 )
mation need.
ISO 999, Documentation - Index of a publication.
3.3 data element set: The compilation of data element
groups and data elements in a list ordered according to their
I S 0 1086, Documen ta tion - Title-leaves of a book.
particular functions.
I S 0 2014, Writing of calendar dates in all-numeric form.
3.4 data item : The representation of a specific fact or occur-
rence within a data element.
ISO 2302-1, Data processing - Vocabulary - Part 07: Fun-
damen tal terms.
Example:
ISO 2709, Documentation - Format for bibliographic informa-
(0221) 37 48 50 (for the data element “telephone number of the
tion interchange on magnetic tape.
head”).
ISO 3166, Codes for the representation of names of coun tries. 3.5 tag: An identifier used instead of a full name to allow
explicit identification (of a data element set and its subdivi-
ISO 4217, Codes for the representation of currencies and
sions) without the necessity of interchanging or recording full
funds. names.
1) At present at the Stage of draft. (Revision of ISO/R 843 : 1968.)
2) At present at the Stage of draft.
ISO 2146 : 1988 (EI
Data exchange on machine-readable data carriers
4 Application of the data element list e)
Data to be exchanged shall be uniformly structured and
The data element list is the Point of departure for the recording,
marked. lt is mandatory that the tags in the data element list be
printing and exchange of data which describe institutions. The
used within the exchange format. For the format structure see
data elements are systematically ordered, the hierarchy being
ISO 2709.
as follows :
-
Data element set
4.1 Multiple items relating to one data element
-
Data element group
Multiple items relating to one data element tan be dealt with in
both manual and. EDP Systems by listing the individual data
-
Data element
items and separating them using specified punctuation marks
or control characters.
To each data element in the list a three-Character tag is
allocated for the exchange of data between EDP Systems con-
Example:
forming to ISO 2709.
Data element Data item
The data elements in the list shall indicate to the user which
data he needs to collect, record and print in Order to construct a 09-01-03 countries about
which documents, data
directory. A matrix showing the essential data elements for dif-
ferent types of directories is given in 6.4. For directories on a or collections are
evaluated : lndia, Sweden, ltaly, Austria
more general level not Iisting branches, collections, Services,
of institutions as separate entries, the essential data
etc.,
elements of the data element sets 01-03 and 07-14 are to be
In the case of data exchange, the tag for each item has to be
used. For directories listing branches, etc., of institutions as
repeated.
separate entries, the essential data elements of the data
element sets 04-14 are to be used to describe each function
Example:
which tan be separated from another in a meaningful way.
Data item
Tw
data element list the
Thus the has to be consulted during
lndia
we
following stages of the work
Sweden
we
Data collection
a)
Italy
we
Austria
we
When drawing up questionnaires the appropriate data elements
in the list should be used. The user tan select those data
elements which are relevant to his needs from the list of all
Multiple items relating to a combination of
4.2
possible and available data elements and tan place them within
data elements
the structure of his own specialized scheme.
The data element list contains many data elements which are
b) Data recording
either dependent on or complementary to other data elements;
thus they are only useful and effective when used in combina-
-
in the case of manual Systems, the textual layout of the
tion with these other data elements.
should be
data specif ied ;
Example:
-
in the case of EDP supported Systems, it is not the in-
tention that the data element list should either standardize
Data elements 08-01-01 Type of
specialized data recording schemes or the data bank struc-
documents collected
ture of particular users. With regard to the recording of data
08-01-02 Unit for counting
and the drawing-up of data recording schemes, the list
merely states which data elements should be used in this
08-01-03 Number of
area.
documents in the units
defined in 08-01-02
Preparation for printing
Cl
In manual Systems, multiple items relating to such a combina-
The choice of data elements and their particular sequence as
tion of data elements tan also be listed homogeneously in a
well as the type of characters, the typeface and its arrangement
block of text.
shall be specified.
Example
Preparation of indexes
d)
1st combination : Current serials, titles : 5 000
The choice of elements to be used in the construction of the
index of the directory shall also be specified. 2nd combination : Monographs, volumes: 200 000
ISO2146 :1988 (EI
In EDP supported Systems, the individual data items have to be 5 Maintenance
allocated a numerator (index), which links homogeneous items.
Moreover when exchanging data, care shall be taken that the A Maintenance Agency (MA) should be established as stated in
tag for each item is repeated. Annex Gl to the ISO Directives.
Example:
6 List of data elements
Data item
Tag
To facilitate consultation and use of the structured list of data
maa Current serials < 1 >
elements given in 6.1, the data elements are listed in alpha-
betical Order in an index in 6.2. This index is arranged alpha-
maa Monographs < 2 >
betically by keywords in the data element name. A second index
mac Titles < 1 >
is given in 6.3 in which the tag names are listed alphabetically
vith reference to the ordering numbers in 6.1. This index
mac Volumes < 2 >
should facilitate assignment of tags to new data elements iden-
tified by the maintenance agency. In 6.4 a list of essential data
mad 5ooo
elements for different types of directories is given in the form of
a matrix with reference to the ordering numbers in 6.1.
mad 2ooooo <2>
ISO 2146 : 1988 (EI
6.1 Data elements in structured Order
6.1.1 Data Element Set: 01 identification of centres
NOTE - The following data elements serve to identify the institution which is to be described in a way which is unambiguous and unmistakable.
6.1.1.1 Data Element Group: 01-01 name(s) of the centre
Remarks
Ordering No. Data element
Tag
Off icial name aaa The official name in the exact form.
01-01-01
Care is to be taken when quoting the name of the institution that it is
in an unambiguous form; as an example, dependent branches or
divisions, which are to be treated here as a main entry, are to be listed
after their appropriate institution.
Example :
Ministry of Financial Affairs - Library
The data element “Parent organization” (sec 01-05-01) is also to be
filled in with “Ministry of Financial Affairs”.
Separate institutions with unambiguous names tan be recorded under
their own names, even in the case where a “parent organization” is
available.
Example :
Biblioteka Jagiellonska,
and not:
Uniwersytet Jagiellonski - Biblioteka Jagielloriska
01-01-02 Official name(s) in further aac Multilingual names of international organizations as well as official
languages names of institutions in the other language(s) of bi- or multilingual
countries shall be given.
In international directories and national directories intended for inter-
01-01-03 Translated name(s) aad
national use, besides the official name of the institution, its translation
into the directory language(s) shall be given. lt may be the only form
given especially for names in non-Latin characters.
01-01-04 Transliterated name(s) aae In international directories and national directories intended for inter-
national use, the official name(s) in non-Latin characters shall be given
in transliterated form, following relevant International Standards. lt is
recommended that the transliterated name complements the original
form, but it may be the only form given.
01-01-05 Transcribed name(s) aaf In international directories and national directories intended for inter-
national use, published in languages using Cyrillic characters, the of-
ficial names in Latin characters should be given both in original and
transcribed form.
01-01-06 Converted name(s) Other than transliterated or transcribed name(s).
aw
01-01-07 Language of official name(s)
aah Use ISO 639.
(01-01-01, 01-01-02)
01-01-08 Standard or System followed for aak Use ISO 9, ISO 259, ISO 843, etc.
transliteration or transcription
01-01-09 If an abbreviation is off icially used.
Abbreviation and/or acronym of aal
the name( s)
01-01-10 Sigla aam If officially used for Union catalogues, etc.
01-01-11 Previous name(s)
aap
Example :
01-01-12 Other information concerning aar
the name Date of changing the name (use ISO 2014).
01-01-13 Identification code within the aas An identification code is a number which identifies or addresses the
institution within special Systems in an unambiguous and unmistakable
System
way (sec description 04-01-11).
ISO 2146 : 1988 (EI
6.1.1.2 Data Element Group: 01-02 topographic (visiting) address of the centre
Remarks
Ordering No. 1 Data element
ml I
I
ata
01-02-01 Street and number
ach
01-02-02 District/ block
01-02-03 City acf
01-02-04 Pastal code/ZIP code ack
atm
01-02-05 State
01-02-06 Country acn
6.1.1.3 Data Element Group: 01-03 mailing address
NOTE - If the mailing address does not correspond to the topographic (visiting) address of the centre either another topographic address or a specific
postal address (e.g. post Office box) should be given.
Ordering No. Data element Remarks
Tag
01-03-01 Street and number ada
District/ block adb
01-03-02
01-03-03 City adf
01-03-04 Pastal code/ZIP code adk
01-03-05 State adm
adn
01-03-06 Country
01-03-07 Name to be used for postal If different from 01-01-01.
adp
purposes
Post Office box adx
01-03-08
01-03-09 Post off ice designation/
adY
postal code and locality
6.1.1.4 Data Element Group : 01-04 telecommunication address
Ordering No. 1 Data element Remarks
Tw
01-04-01 Telephone number ana With area code in brackets.
0 1-04-02 Toll free telephone anf
number
01-04-03 Ca ble address ank
01-04-04 Telex number anl
01-04-05 Other telecommunication ant Example :
addresses E-mail with name of network and centre’s identification number/code,
e.g.: The Source - AAA 123.
6.1.1.5 Data Element Group: 01-05 organizational links
NOTE - Presentation of organizational dependencies
Ordering No.TIp Data element Remarks
01-05-01 Parent organization See 01-01.
apa
01-05-02 Identification code of
If a main entry of the parent organization exists (see remark under
apd
parent organization within the 01-01-13):
System
01-05-03 Supervising authority with
If different from parent organization, sec 01-01-02 and 01-01-04.
apf
responsible department
01-05-04 Branches of the centre Divisions, su b-centres, etc., if important for the user to enumerate
aPk
them. The remarks to transliteration, transcribing and converting (see
01-01-04, 01-01-05, 01-01-06) should be observed.
0 1-05-05 Identification Codes of If branches exist in other places, they should have a separate main en-
aPr
branches within the System try, i.e. an entry according to 04. lf the branches have a main entry, the
identification Codes within the System should be given here (see remark
under 01-01-13).
ISO2146 :1988 (EI
6.1.1.6 Data Element Group: 01-06 information on history and activity
Ordering No. . Data element Remarks
Tag
01-06-01 Date(s) of creation Use ISO 2014.
atg
01-06-02 S hort history ath Full text if useful for the User.
01-06-03 Type of activity atk Use one or more types e.g.
information and documentation centre, Clearing
Library, archives,
house, data base Producer, data base host, information broker,
statistical Office, press clipping Service, museum.
Use ISO 5127, Part 1 and 7.
0 1-06-04 Legal Status atl e.g. depository library by national law.
01-06-05 PublicationM on the centre in In international directories and national directories intended for interna-
atP
general tional use, the title of publications in lesser known languages should
also be translated in the directory language(s).
01-06-06 ats
Annual budget The total sum of annual budget in local currency, including staff costs.
6.1.1.7 Data Element Group: 01-07 validity of data
1 Ordering No. 1 Data element Remarks
I Tw I I
01-07-01 Date of entry ave Date of the given information (use ISO 2014).
01-07-02 Status of information avk e.g. amendment, updating.
01-07-03 Source of information avs i.e. name of person supplying information, or bibliographic description
of published document.
6.1.2 Data Element Set: 02 general scope
NOTE - Information on the scope of the activities of the institution which tan, in EDP supported Systems, also be used to construct the different
indexes of the directory. In the case where the institution has several functions, information resources, collections etc. which will be described under
the data elements 04 to 14, the special scope shall always be listed under 05.
6.1.2.1 Data Element Group: 02-01 description of the scope
NOTE - The description shall be in the form of a text which is both brief and clear to the User.
Ordering No. Data element Remarks
Tag
02-01-01
Coveragelmandate, description cac The Overall range is required.
of the general scope/respons-
ibility
02-01-02 Also radius of action.
Geographical coverage
cag
02-01-03 Chronological coverage cah e. g . of collections. ,
02-01-04 Language coverage cal Use ISO 639.
6.1.2.2 Data Element Group: 02-02 index terms characterizing the scope
NOTE - In EDP supported Systems, the following data elements tan be used to construct the subject indexes of the directory.
Ordering No. 1 Data element Remarks
Tag
I
02-02-01 Classification notation (number,
Symbol) of the scope according
to a classification scheme
Classification scheme used
02-02-02
02-02-03 Broad subject headings
describing the scope
ISO 2146 : 1988 EI
6.1.3 Data Element Set: 03 staff
NOTE - Those members of staff who could be ranked under the collections described in 04 ff. shall not be Iisted here.
6.1.3.1 Data Element Group: 03-01 head of the centre
1 Ordering No. 1 Data Element Remarks
Tag I
I
03-01-01
Name of the head
03-01-02 Title of the head Academic titles etc. in abbreviated form.
03-01-03 Organizational title of the head
03-01-04
Telephone number of the head With area code in brackets.
6.1.3.2 Data Element Group: 03-02 contact office/officer for the whole centre
NOTE - Includes the name of person or Office to whom the user should address himself, but the contact office/officer for the special Service, branch,
etc. shall be listed in 06 ff.
Ordering No. 1 Data element Remarks
TWJ
I
03-02-01 Name of contact officer/off ice dka Use ISO 690.
03-02-02 Title of contact officer dkb Academic titles, etc., in abbreviated form.
03-02-03 Organizational title of contact Full text.
dkc
off icer
03-02-04 Telephone number of contact dkt With area code in brackets.
office/officer
6.1.3.3 Data Element Group: 03-03 number of staff
Ordering No. 1 Data element Remarks
I Tag I
I I
03-03-01 Number of full-time staff
dnc
members
03-03-02 Number of Part-time staff
Possibly giving information on their employment contracts.
dw
members
6.1.4 Data Element Set: 04 collection, Service, branch, department, division, sub-division, data base, data bank,
project etc.
NOTE - Description of individual separable collections and Services etc. of an institution using the data elements given below.
If the institution has several functions which tan be separated from each other, use the complete data element sets 04 to 14 to describe each function.
The individual repetitions shall be characterized by the identification code (sec 04-01-11).
Criteria for giving a separate entry may be the degree of autonomy, the degree of specialization, the size of collection(s).
If only the institution itself is described, data element sets 04 to 14 shall be used.
ISO 2146 : 1988 (E)
6.1.4.1 Data Element Group: 04-01 identification of collection, etc.
NOTE - The following data elements serve to identify the function to be described in an unambiguous and unmistakable way.
Remarks
Ordering No. Data element
04-01-01 Name of collection, etc. faa Full name.
04-01-02 Name in further languages fac See 01-01-02.
04-01-03 Translated name fad See 01-01-03.
04-01-04 Transliterated name fae See 01-01-04.
04-01-05 Transcribed name faf See 01-01-05.
04-01-06 Converted name Other than transliterated or transcribed name.
fw
04-01-07 Languages of the name fah Use ISO 639.
(04-01-01, 04-01-02)
04-01-08
Standard or System followed for fak Use ISO 9, ISO 259, ISO 643, etc.
transliteration or transcription
04-0 1-09 Abbreviation and/or acronym fal If off icially used.
of the name
04-01-10 Previous name Only when important to User.
fa P
04-01-11 Identification code within the fas An identification code is a number which identifies or addresses a col-
System lection, etc. within a special System of application in an unambiguous
and unmistakable way.
lt is recommended that the internal identification code be formed in
such a way that connections between the institution (main entry) and
the different descriptions of the collections (see 04 ff .) are ensured.
Example :
Institution, identification code : 111-00
First homogeneous collection, identification code : Ill-01
Further collections: 111-02, etc.
6.1.4.2 Data Element Group: 04-02 topographic (visiting) address of the collection, branch, etc.
Ordering No. Data element Remarks
Tag
04-02-01 Street and number fca
04-02-02 District/ block fcb
04-02-03 City fcf
04-02-04 Pastal code/ZIP code fck
04-02-05
State fcm
04-02-06 Country fcn
6.1.4.3 Data Element Group 04-03: mailing address of the collection, branch, etc.
- If the mailing address does not correspond to the topographic (visiting) address of the branch, collection, etc. either another topographic
NOTE
address or a specific postal address (e.g. post Office box) should be given.
Ordering No 1 Data element Remarks
Tw
04-03-01 Street and number fda
fdb
04-03-02 District/ block
04-03-03 City fdf
fdk
04-03-04 Pastal code/ZI P-Code
fdm
04-03-05 State
04-03-06 Country fdn
04-03-07 Name to be used for postal If different from 04-01-01.
fdP
purposes
04-03-08 Post Office box fdx
04-03-09 Post off ice designationl
fdY
postal code and locality
ISO 2146 : 1988 (E)
6.1.4.4 Data Element Group: 04-04 telecommunication addresses of the collection, branch etc.
Ordering No. Data element Remarks
TWJ
With area code in brackets.
04-04-01 Telephone number fna
04-04-02 Toll free telephone fnf
number
04-04-03 Ca ble address fnk
04-04-04 Telex number fnl
04-04-05 Other telecommunication fnt e.g. : E-mail with name of network and centre’s identification
addresses number/code, e.g.: The Source-AAA 123.
6.1.4.5 Data Element Group: 04-05 information concerning the historical development and the field of the collection,
etc.
NOTE - This information on the collection shall only be listed when it differs from the data element group 01-06.
Ordering No. Data element Remarks
Tag
04-05-01 Date of beginning Use ISO 2014.
Na
Full text when useful for the User.
04-05-02 S hort history
gth
e.g. test Phase, planning Stage.
04-05-03 Stage of work sti
04-05-04 Type of activity e.g. data base, abstracting Service, archives, information Service,
gtk
documentation of Iiterature, data documentation, documentation on
institutions, etc.
04-05-05 Legal Status e.g. depository library.
gtl
04-05-06 Pu blicatioms) especially on the If different from the publications on the centre (01-06-05). In interna-
gtp
Service, etc. tional directories and national directories intended for abroad, the title
of publications in Iess-known languages should also be translated in
the directory language(s).
Data Element Set: 05 special scope
6.15
NOTE - Information on the field of activity of the collection etc. described under 04 ff., where this is different from the general scope (See 02)
describing the field of activity of the institution.
6.151 Data Element Group: 05-01 description of the special scope
NOTE - Description in the form of a text which is both brief and clear to the User.
Ordering No. Data element Remarks
Tag
I
I
05-01-01 The scope may vary from Service to Service.
hat
of the special scope/ respons-
ibility
05-01-02 Geographical coverage
hag
05-01-03 Chronological coverage hah e.g. of collections.
05-01-04 Language coverage hal Use ISO 639.
6.1.5.2 Data Element Group: 05-02 index terms characterizing the scope
NOTE - In EDP supported Systems, the following data elements tan be used to construct the subject indexes of the directory.
Ordering No. 1 Data element Remarks
I
Tag
05-02-01 Classif ication notation of hcc
the scope according to a
classification scheme
05-02-02 Classification scheme used hcf e.g. BSO.
05-02-03 Subject headings describing
hw
the scope
ISO 2146 : 1988 (E)
6.1.6 Data Element Set: 06 staff related to the Service, branch, etc.
NOTE - Information on the staff at hand for the collection described under 04 ff. when it differs from staff for the institution (see 03). In EDP sup-
ported Systems, this information tan be used simultaneously to construct staff indexes for the directory.
6.1.6.1 Data Element Group: 06-01 head of the Service, collection, branch, etc.
Ordering No. Data element Remarks
Tw
kaa Use ISO 690.
06-01-01 Name of the head
06-01-02 Title of the head kab Academic titles, etc. in abbreviated form.
06-01-03 Organizational title of kac Full text.
the head
06-01-04 Telephone number of kat With area code in brackets.
the head
Data Element Group: 06-02 contact officer/office for the Service, branch etc.
6.1.6.2
NOTE - Information officer etc. to whom the user should address himself.
Remarks
Ordering No. 1 Data element
Twl
kka Use ISO 690.
06-02-01 Name of contact officer/off ice
06-02-02 Title of contact officer kkb Academic titles etc. in abbreviated form.
06-02-03 Organizational title of kkc Full text.
contact off icer
06-02-04 Telephone number of contact kkt With area code in brackets.
officer/off ice
~~~ ~~ 1
6.1.6.3 Data Element Group: 06-03 number of staff
1 Ordering No. Data element Remarks
Tw 1
I
06-03-01 Number of full-time knc
staff members
06-03-02 Number of others, who Possibly giving information on their employment contracts,
kW
are not full-time e.g. patt-time document analysts.
staff members
6.1.7 Data Element Set: 07 documents, data, special collections dealt with (see ISO 5127 Part 1 and 2, ISO 23824).
NOTE - Description of the types of documents and data collected and/or recorded and/or content analysed, e.g. periodica, statistical data, etc.
6.1.7.1 Data Element Group: 07-01 documents dealt with
NOTE - Listing of types of documents.
Ordering No. Data element Remarks
Tw
07-01-01 Types of documents which are lad e.g. current serials; monographs; reports; Patents; maps; Standards;
collected, recorded and/or Sound records; movies; microforms; public records; private archives;
content analysed iconic materials; printed music; older books; library manuscripts;
newspaper cuttings; incunabulae; coins; works of art.
07-01-02 Special remarks on the If necessary, e.g. published documents, unpublished documents.
lag
documents
07-01-03 lar e.g. collected and/or catalogued, listed, recorded, content analysed.
Handling of documents
ISO 2146 : 1900 (El
6.1.7.2 Data Element Group: 07-02 data evaluated
NOTE - Listing of types of data.
\
Remarks
Ordering No. Data element
Tw
Idd e.g. statistical data; facts; administrative data; measurement data.
07-02-01 Types of data dealt with
6.1.8 Data Element Set: 08 holdings/stock (open or closed holdings)
NOTE - Information on the type, extent and actuality of collections.
6.1.8.1 Data Element Group: 08-01 number and acquisition/updating of holding of documents
NOTE - The following data elements are referring to 07-01-01.
Remarks
Ordering No. Data element
TWJ
e.g. current serials; monographs; reports; Patents; maps; Standards;
Type of documents collected maa
08-01-01
Sound records; movies; microforms; public records; private archives;
older books; library manuscripts;
iconic materials; printed music;
newspaper cuttings; incunabulae; coins; works of art.
Unit for counting mac e.g. title, volume, piece, metres of shelving, archival unit, number of
08-0 1-02
rolls and titles (microfilm), number of physical units and titles
(microfiche).
08-01-03 Number of documents in the mad
units defined in 08-01-02
Starting year of collection maf To be given in 4 figures.
08-01-04
08-01-05 Increase of number of maj For 1 average year.
documents in units defined in
08-0 1-02
mak If collection is not continued. To be given in 4 figures.
08-0 1-06 Ending year of collection
mam
08-01-07 Weeding out criteria
08-0 1-08 Number of weeded out For 1 average year.
man
documents in units
defined in 08-01-02
e.g. rules for and place of transfer.
08-01-09 Transfer to a depository mat
08-01-10 Availability of weeded out mav
documents
6.1.8.2 Data Element Group: 08-02 number and updating of documentation units
Ordering No. Data element Remarks
-m
Type of documentation unit mua e.g. bibliographic record.
08-02-01
08-02-02 Unit for counting muc e.g. pieces, k-bytes (extent of occupied storage space in EDP
Systems); metres of card files.
08-02-03 Number of documentation units mud
in the units defined
in 08-02-02
08-02-04 Starting year of creation of the muf To be given in 4 figures.
documentation units
08-02-05 Increase of number of muj For 1 average year.
documentation units
defined in 08-02-02
08-02-06 Ending year of collection muk To be given in 4 figures.
08-02-07 Weeding out criteria mul
08-02-08 Number of weeded out For 1 average year.
mun
documentation units
defined in 08-02-02
mut e.g. from disk to tape in EDP Systems.
08-02-09 Transfer to a depository
muu
08-02- 10 Updating period
08-02-11 Number of documentation units muw
in units defined in 08-02-02, per
updating
ISO 2146 : 1988 (E)
6.1.9 Data Element Set: 09 geographical and language coverage
- Information on the geographical and language coverage arising from the documents, data and collections which have been dealt with. This
NOTE
information shall also be given when the institution has only one function and therefore no information is listed under 04 ff. In this case, the informa-
tion under 02-01-02 and 02-01-04 should be examined to decide if it is suff icient and could be left out here.
Data Element Group: 09-01 geographical coverage
6.1.9.1
Remarks
data element
Ordering No. Tw
09-01-01 Countries from which
wa
documents, data or collections
are collected and/or dealt with
Use ISO 3166, alpha-2 Code.
09-0 1-02 Country code to 09-01-01
WC
09-01-03 Countries about which
we
documents, data or collections
are evaluated
Country code to 09-01-03 Use ISO 3166, alpha-2 Code.
09-01-04 wk
6.1.9.2 Data Element Group: 09-02 language coverage
Remarks
Ordering No. Data element
-hl
Languages of the nla
documents/data collected
Language Code(s) to 09-02-01 nlc Use ISO 639.
6.1.10 Data Element Set: 10 characterization of recording and content analysis of documents
6.1.10.1 Data Element Group: 10-01 methods, guidelines
Remarks
Ordering No. Data element
Twil
e.g. ISBD.
10-01-01 Cataloguing rules followed
Pta
e.g. alphabetical (author) catalogue
IO-01 -02 Type of catalogues used Pcb
title catalogue
alphabetical subject catalogue
classified catalogue
dictionary catalogue
1 o-o 1-03 Classification scheme used e.g. UDC, Dewey, LC.
Pcc
Internally used classification schemes should be bibliographically
described.
10-01-04 Thesaurus or subject heading Bibliographical description of thesaurus, developed by, maintained by,
PCf
availability in a machine-readable form, fields covered, language(s).
lists used
e.g. preparation of abstracts.
10-01-05 Methods of content analysis
Pcm
10-01-06 Archival finding aids e. g. guides, inventories, special lists, indexes.
Pcn
10-01-07 Recorded data elements which e.g. author, keywords, language information.
PCP
tan be retrieved and printed out
Language(s) in which the documents/data are evaluated and the ser-
10-01-08 Working language(s)
Per
vices pu blished .
Use ISO 639.
IO-01 -09 Language Code(s) to 10-01-08
Pct
ISO 2146 : 1988 (EI
6.1.10.2 Data Element Group: 10-02 aids or product of the work
Remarks
Ordering No. Data element
m
\
10-02-01 Form of presentation of cata- e.g. : printed (in book ferm)
Ppa
logues, indexes, f inding aids microform
card file
machine-readable
Computer display
e.g. : serials control
10-02-02 Computerized aids or products
PPC
of the work circulation control
acquisition list
catalogue
Union catalogue
KWIC index
other indexes
CU rrent-awareness Service
document retrieval
inter-library communication (telex)
data retrieval.
6.1.11 Data Element Set: 11 publication and availability of information and other Services
NOTE - In the case that a Service is to be described as an individual activity, the complete sets of data elements 04 to 14 shall be used. Only those
information Services of a function/a branch described under 04 to 14 shall be listed here.
6.1.11.1 Data Element Group: 11-01 description and characterization of Services
Remarks
Ordering No. Data element
m
rad Description of printed information Service :
11-01-01 Description of Service(s)
Title, Producer, publishing/printing house, subject area, language,
content analysis, type of documents evaluated, period of time, publica-
tion dates, frequency of publication, price.
Description of data base :
Name/abbreviation/database acronym, Producer, type of stored data
(Iitterature, facts, target-dates, institutions, etc.), subject areas, carrier
language, chronological coverage, geographical coverage, types of
documents evaluated, data, other collections, content analysis (key-
word, classification, abstracts, etc.), recorded data elements, stock of
stored documentary units with dates, yearly/monthly increase in
documentary units, places of reference (magnetic tapes, etc.), access,
exchange formats, possibility of delivering retrieval Programmes.
Description of enquiry Service :
Name and number of searchable databases, updating period,
retrievable data elements, content of retrieval results (bibliographical
information, tables, full text, etc.), servicing time, access.
Description of dialogue participation Service :
Name of data bases implemented within the data bank, updating
updating-interval, data bank system/retrieval System,
period,
retrievable data elements, printable data elements, connection
possibilities (networks, permanent cable, dialable connection),
transmission Speeds, connectable terminals, times of connections,
training possibilities, utilization aids, access.
Description of Profile Service :
Name and number of searchable data bases, delivery time, form of
delivery (Computer print-out, filing card, etc. 1, retrievable data
elements, actuality, themes off ered, access.
Other Services should be described in a similarly detailed way.

ISO 2146 :1988 (EI
- ~~
Remarks
Ordering No. Data element
e.g. abstracting Service; bibliography; current-awareness Service; con-
11-01-02 Type of Service(s) off ered
w
tents sheet Service; press clipping Service; bibliographic or catalogue
information; numerical data; on-going research information; Synthesis
and repackaging of information; preparation of special bibliographies,
a bstracts, indexes; referral Service; construction of mac hine-reada ble
database; searches on request; SDI; user training; exhibitions; educa-
tional Services (preparation of instructional materials); preparation of
translations; delivery of retrieval Programmes.
Form of Service(s) ; unit record rak e.g. printed, computerized, conventionally prepared, Computer out-
11-01-03
put, copy, magnetic tape, full size copy, film, fiche/microform, Video,
type; form of enquiry results
original documents.
If different from the general scope (02) or special scope (05).
11-01-04 Scope of service/s ram
6.1.11.2 Data Element Group: 11-02 currency of information Services
Remarks
Data element
Ordering No. Tag
ria
11-02-01 Specification of age of the
information
rid
11-02-02 Time differente between ques-
tion and answer-servicing time
rip e.g. regular, irregular, every two weeks, weekly.
11-02-03 Frequency of production
6.1.12 Data Element Set: 12 availability of information Services, reading facilities, medium exchange
6.1.12.1 Data Element Group: 12-01 conditions and payment
Ordering No. 1 Data element Remarks
12-01-01 Contact, reference Service sca e.g.: by mail, correspondence; via public telephone; via dedicated
lines; in-house/on site; by intermediary; by users.
12-01-02 Operative times scd e.g. opening hours, connect time.
12-01-03 ~ Reading facilities scf e.g. : individual loans, interlibrary or institutional loans (with name and
address of the cooperating centres), facilities for disabled users.
12-01-04 User groups, target groups e.g.: for young People.
SW
12-01-05 User restrictions scr . : open access, restriction on access, restriction on use.
w
12-01-06 Fee System scs e.g.: free, nominal fee, actual tost (use ISO 42171, accounting unit in
computerized System (connect time; hour, volume (k-byte), copying
(number, size), translation (pages), SDI.
12-01-07
Equipment for public use scw e.g. terminal, copy-machine, micro reader/printer.
12-01-08 Languages spoken scz
6.1.12.2 Data Element Group: 12-02 access to computerized information and data retrieval Systems
NOTE - 12-02 refers to Systems maintained by the institution (library, information centre, etc.), which tan be accessed by external users, whilst 13-03
refers to external Systems, to which the institution has access.
1 Ordering No. 1 Remarks
Data element
I Tag I I
12-02-01 Connection possibilities e.g. which networks, permanent cable, dialable connection, data
snp
banks.
12-02-02 Retrieval System snr e.g. STAIRS, GOLEM.
12-02-03 Search aids, user handbooks snw
ISO2146:1988 (EI
6.1.13 Data Element Set: 13 cooperational links
6.1.13.1 Data Element Group : 13-01 cooperating organizations (networks, computing centres, processing centres, etc.)
Remarks
Ordering No. Data element Tag
If names cannot be enumerated use 13-01-05.
13-01-01 Name of cooperating organiza- tca
tions (networks, computing cen-
tres, processing centres, etc.)
With post Office box, street and house number, postal code and City.
13-01-02 Address of cooperating tcb
organizations
Country of cooperating tcc
13-01-03
organizations
Use ISO 3166, alpha-2 Code.
Country code to 13-01-03 tcd
13-01-04
Characterizing the cooperation tck If names cannot be enumerated under 13-01-01.
13-01-05
of the organization
tcr
13-01-06 Radius of action of
cooperation
tct e.g. : data interchange, online access, exchange of publications.
13-01-07 Kind of cooperation
6.4.13.2 Data Element Group: 13-02 membership
Remarks
Ordering No. Data element
Twl
13-02-01 Name of organizations, of which tfa
the centre is a member
Specify: full member, associate member, observer.
13-02-02 Type of membership tft
6.1.13.3 Data Element Group: 13-03 network connections
13-03 refers to extemal Systems, to which the institution has access, whilst 12-02 refers to Systems maintained by the institution (library,
NOTE -
information centre, etc.), which tan be accessed by external users.
Remarks
Ordering No. Data element
Tag 1
I I
I
tna Name and acronym.
13-03-01 Name of networks
13-03-02 Type of connection tnc Specify : dial-up mode, leased line.
13-03-03 Notes on network connections tnn
6.1 A3.4 Data Element Group : 13-04 union/central catalogues
Remarks
Ordering No. 1 Data element
Tag
13-04-01 Participation in a centralized Name or description of the Union catalogue, type of the Service (as
tua
cataloguing Service manual, computerized, batch, online).
e.g.: national Union catalogue, local Union catalogue.
13-04-02 Type of Union catalogue tut
13-04-03 Sigla used in Union catalogue tus If differing from 01-01-10 and/or different sigla are used in different
Union catalogues.
r
~ ~~~
6.1.14 Data Element Set: 14 equipment, tools, Software, hardware
6.1.14.1 Data Element Group: 14-01 description of computing facilities
Ordering No. Data element Remarks
Tag
I
Manufacturer, type/model, installation date, purpose.
14-01-01 Hardware wha
14-01-02 whc Memory, disc storage, purpose, description, terminal/ model.
Configuration
14-01-03 Transmission Speeds Speed between nodes (baud rate), Speed for leased lines (baud rate),
whg
Speed for dial access Points (baud rate).
14-01-04
Protocols/operational whp
syste ms
ISO 2146 : 1988 (EI
6.1.14.2 Data Element Group: 14-02 description of programs, method of processing, etc.
Remarks
Ordering No. 1 Data element Tag I
. I
14-02-01 Name and description wsa 1 Name, programming language, purpose, description.
of software
Retrieval Operation wsd e.g. batch, online.
14-02-02
14-02-03 Input Operation e.g. OCR, online.
ww
e.g. film setting.
14-02-04 Output Operation wsm
14-02-05 Notes on description of
wsp
programs, operations, etc.
6.2 Alphabetical index of data element
Data element keyword
Erdering No
ml
keywords
Catalogues, Form of presentation of
10-02-01
Ppa
Erdering No
Data element keyword
Tag
Cataloguing rules followed IO-01 -01
Pta
Abbreviation of the name (of branch) fal 04-01-09
Cataloguing Service, Participation in a
Abbreviation of the name (of the centralized tua
13-04-01
01-01-09
centre) aal
Centralized cataloguing Service, Partici-
Acronym of th
...