ASTM E2605-13(2019)
(Practice)Standard Practice for Receiving Assets
Standard Practice for Receiving Assets
SIGNIFICANCE AND USE
4.1 It is the intent of these principles in this practice to provide guidance for an effective and efficient system for receiving assets.
4.2 These principles are applicable to any organizational structure or any position having the responsibility for receiving assets on behalf of their entity.
SCOPE
1.1 This practice covers the process for verifying, recording, and reporting receipt of assets (that is, equipment, supplies, and material).
1.2 Entities use a variety of means to document the receipt of assets. This practice details the fundamental concepts of the receiving process.
1.3 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety, health, and environmental practices and determine the applicability of regulatory limitations prior to use.
1.4 This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
General Information
- Status
- Published
- Publication Date
- 30-Apr-2019
- Technical Committee
- E53 - Asset Management
- Drafting Committee
- E53.01 - Process Management
Relations
- Effective Date
- 01-May-2017
- Effective Date
- 15-Oct-2010
- Effective Date
- 15-Oct-2010
- Effective Date
- 15-Oct-2010
- Effective Date
- 01-Jul-2010
- Effective Date
- 15-Jun-2007
- Effective Date
- 15-Jun-2007
- Effective Date
- 15-Feb-2006
- Effective Date
- 01-Sep-2004
- Effective Date
- 10-Aug-2002
- Effective Date
- 10-Feb-2001
Overview
ASTM E2605-13(2019), Standard Practice for Receiving Assets, is an internationally recognized standard developed by ASTM International. This standard provides essential guidance for implementing an effective and efficient system to receive, verify, and document tangible assets-including equipment, supplies, and materials-across any organizational structure. The practice ensures organizations properly manage the receipt of assets by establishing standardized procedures for verification, record-keeping, and reporting, thus supporting asset accountability and operational integrity.
Key Topics
Verification of Assets
The standard outlines detailed steps for verifying incoming assets, including:- Inspecting shipments for visible damage or tampering.
- Ensuring assets are properly addressed and documentation matches the shipment.
- Comparing the quantity of received containers against transport documentation.
- Confirming details such as model, serial number, and manufacturer, where applicable.
Documentation and Reporting
Proper documentation is at the heart of asset receiving practices. ASTM E2605-13(2019) specifies:- Recording essential asset information, such as description, quantity, delivery details, and asset identifications.
- Creating receiving reports-either in paper or electronic form-that capture all relevant data.
- Documenting and reporting any discrepancies, shortages, overages, or damages to the appropriate parties immediately.
Processes and Procedures
The standard details how to:- Handle shipments with missing or incorrect documentation.
- Address and document asset conditions and discrepancies upon receipt.
- Ensure safety, health, and environmental practices are adhered to, as appropriate to the asset and local regulations.
Applications
ASTM E2605-13(2019) is widely applicable for organizations across various industries, offering practical value in the following areas:
Asset Management
Supports organizations in maintaining accurate records of received assets, promoting accountability and streamlining inventory management.Supply Chain Logistics
Facilitates a standardized approach for logistics teams to process and verify incoming shipments efficiently, reducing the likelihood of inventory discrepancies.Procurement and Finance
Helps tie receiving processes with purchase orders and payment procedures, ensuring assets are only paid for once their delivery and condition are verified.Compliance and Auditing
Provides documentation trails necessary for internal controls and external audits, improving compliance with company policies and regulatory requirements.
Organizations that regularly receive tangible assets can benefit from adopting this standard to establish consistent, transparent, and auditable receiving practices.
Related Standards
For a comprehensive approach to asset and property management, the following related standards may be applicable:
- ASTM E2135 - Terminology for Property and Asset Management: Provides definitions essential for understanding asset management concepts referenced in ASTM E2605-13(2019).
- Additional ASTM standards on asset management processes can complement the receiving practices outlined in this standard.
Employing ASTM E2605-13(2019) helps organizations achieve reliable, standardized asset receiving procedures, supporting operational efficiency and compliance with recognized international best practices. For further information and access to the standard, visit the ASTM International website.
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Frequently Asked Questions
ASTM E2605-13(2019) is a standard published by ASTM International. Its full title is "Standard Practice for Receiving Assets". This standard covers: SIGNIFICANCE AND USE 4.1 It is the intent of these principles in this practice to provide guidance for an effective and efficient system for receiving assets. 4.2 These principles are applicable to any organizational structure or any position having the responsibility for receiving assets on behalf of their entity. SCOPE 1.1 This practice covers the process for verifying, recording, and reporting receipt of assets (that is, equipment, supplies, and material). 1.2 Entities use a variety of means to document the receipt of assets. This practice details the fundamental concepts of the receiving process. 1.3 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety, health, and environmental practices and determine the applicability of regulatory limitations prior to use. 1.4 This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
SIGNIFICANCE AND USE 4.1 It is the intent of these principles in this practice to provide guidance for an effective and efficient system for receiving assets. 4.2 These principles are applicable to any organizational structure or any position having the responsibility for receiving assets on behalf of their entity. SCOPE 1.1 This practice covers the process for verifying, recording, and reporting receipt of assets (that is, equipment, supplies, and material). 1.2 Entities use a variety of means to document the receipt of assets. This practice details the fundamental concepts of the receiving process. 1.3 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety, health, and environmental practices and determine the applicability of regulatory limitations prior to use. 1.4 This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
ASTM E2605-13(2019) is classified under the following ICS (International Classification for Standards) categories: 03.160 - Law. Administration. The ICS classification helps identify the subject area and facilitates finding related standards.
ASTM E2605-13(2019) has the following relationships with other standards: It is inter standard links to ASTM E2135-10a(2017), ASTM E2135-10ae2, ASTM E2135-10a, ASTM E2135-10ae1, ASTM E2135-10, ASTM E2135-07, ASTM E2135-07e1, ASTM E2135-06, ASTM E2135-04, ASTM E2135-02, ASTM E2135-01. Understanding these relationships helps ensure you are using the most current and applicable version of the standard.
ASTM E2605-13(2019) is available in PDF format for immediate download after purchase. The document can be added to your cart and obtained through the secure checkout process. Digital delivery ensures instant access to the complete standard document.
Standards Content (Sample)
This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the
Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
Designation: E2605 − 13 (Reapproved 2019)
Standard Practice for
Receiving Assets
This standard is issued under the fixed designation E2605; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
1. Scope 4.2 These principles are applicable to any organizational
structure or any position having the responsibility for receiving
1.1 This practice covers the process for verifying, recording,
assets on behalf of their entity.
and reporting receipt of assets (that is, equipment, supplies, and
material).
5. Procedure for Receiving Incoming Tangible Assets
1.2 Entities use a variety of means to document the receipt
5.1 Ensure incoming assets are not visibly damaged and is
of assets. This practice details the fundamental concepts of the
accurately documented.
receiving process.
5.2 Examine the shipment to confirm that it is properly
1.3 This standard does not purport to address all of the
addressed and due to the receiving activity and ensure there is
safety concerns, if any, associated with its use. It is the
no external damage or visible tampering to the shipping
responsibility of the user of this standard to establish appro-
container(s).
priate safety, health, and environmental practices and deter-
5.2.1 In the event that damage is detected in the packing
mine the applicability of regulatory limitations prior to use.
material or there is reasonable certainty the asset is physically
1.4 This international standard was developed in accor-
damaged, or both, notify the appropriate organization, docu-
dance with internationally recognized principles on standard-
ment the damage, and acquire the carrier’s acknowledgement
ization established in the Decision on Principles for the
concerning the damage before allowing the carrier to depart
Development of International Standards, Guides and Recom-
(depending on the carrier, this may be through written docu-
mendations issued by the World Trade Organization Technical
mentation or electronic means). If appropriate, consider refus-
Barriers to Trade (TBT) Committee.
ing the shipment. Note that in some cases the carrier cannot, or
is under no obligation to, return a shipment.
2. Referenced Documents
5.2.2 Before refusing incoming assets, considerations shall
2.1 ASTM Standards:
be made as to the importance and consequences of the asset
E2135 Terminology for Property and Asset Management
being refused. Refusal should be reported immediately to the
appropriate organization.
3. Terminology
5.3 Ensure the quantity of containers (that is, cartons,
3.1 Definitions—For definitions relating to asset
pallets, or boxes) agree with the quantity on the incoming
management, refer to Terminology E2135.
transportation documentation (if supplied).
3.2 receipt, n—acknowledgement of assets received.
5.3.1 In the event that a shortage or overage is detected,
3.3 system, n—method or set of procedures for achieving
notify the appropriate organization, document the
something.
discrepancies, and acquire the carrier’s acknowledgement con-
cerning the anomalies before allowing the carrier to depart (by
4. Significance and Use
means of written documentation or electronic means).
4.1 It is the intent of these principles in this practice to
5.3.2 Quantity discrepancies shall be reported immediately
provide guidance for an effective and efficient system for
to the appropriate organization for resolution.
receiving assets.
5.4 If the shipping address is correct, there is no visible
damage, and the number of containers is correct, the receiving
This practice is under the jurisdiction of ASTM Committee E53 on Asset
organization shall accept the shipment.
Management and is the direct responsibility of Subcommittee E53.01 on Process
Management.
5.4.1 If the address is obviously incorrect, refuse acceptance
Current edition approved May 1, 2019. Published May 2019. Originally
of the shipment.
approved in 2008. Last previous edition approved in 2013 as E2605–13. DOI:
10.1520/E2605–13R19.
5.5 Locate the incoming documentation. In most cases,
For referenced ASTM standards, visit the ASTM website, www.astm.org, or
incoming documentation will accompany the shipment (that is,
contact ASTM Customer Service at service@astm.org. For Annual Book of ASTM
packing slip, shipping document, and invoice). If no documen-
Standards volume information, refer to the standard’s Document Summary page on
the ASTM website. tation is present, the receiving entity shall either contact the
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
E2605 − 13 (2019)
shipping entity requ
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