ASTM D8398-22
(Practice)Standard Practice for Management Responsibilities in Managing a Quality Management System (QMS)
Standard Practice for Management Responsibilities in Managing a Quality Management System (QMS)
SIGNIFICANCE AND USE
4.1 This practice is for any cannabis operation to use as a fundamental part of a robust quality management system (QMS).
4.2 Regulators can use this practice to develop regulations that require the implementation of QMS principles, specifically management’s role and responsibilities. Further, regulators can use this practice to help build a checklist to evaluate management’s engagement and compliance with QMS based regulations.
4.3 Auditors would use this practice to assess the level of management engagement with an operations QMS.
4.4 Any cannabis operation that has implemented or seeks to implement a QMS would use this practice.
SCOPE
1.1 This practice provides the management responsibilities for the implementation and oversight of a quality management system (QMS). It can be applied to all cannabis operations, including cultivation, manufacturing, labeling, dispensing, and distribution. This practice does not address the quality management system details, but rather focuses on the main considerations for management’s role in setting up a QMS. Guide D8222 provides an overview and some details about the components of a QMS. Other standards provide details on specific QMS components.
1.2 The term GxP as used in this practice is meant to include those good practices in the activities included in 1.1; namely cultivation, manufacturing, distribution, and all the relevant functions associated with these activities (for example, purchasing, testing, storing, and so forth).
1.3 Although this practice mentions the importance of health and safety, it is done so in the context of overall management responsibility. This practice does not address details of a health and safety system, but it identifies the importance of this as a management responsibility.
1.4 This practice encompasses a single component of the QMS (management responsibilities) that, when combined with the other elements, satisfies the requirements of a complete QMS.
1.5 The practices described in this standard are intended to apply to all products of a cannabis plant including those that can be classified as hemp and which contain cannabinoids and can be consumed/ingested via mouth, nose, skin (whether described as medicine, supplements, food, cosmetics, and so forth.).
1.6 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety, health, and environmental practices and determine the applicability of regulatory limitations prior to use.
1.7 This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
General Information
- Status
- Published
- Publication Date
- 31-May-2022
- Technical Committee
- D37 - Cannabis
- Drafting Committee
- D37.02 - Quality Management Systems
Overview
ASTM D8398-22 is the international standard practice specifying management responsibilities in implementing and overseeing a Quality Management System (QMS) within cannabis operations. Developed by ASTM, this standard is designed for various stakeholders including cannabis cultivators, manufacturers, regulators, auditors, and any operation seeking to establish or strengthen a QMS. Focusing specifically on management’s role, the standard aims to support cannabis operators in creating a robust framework for product quality, safety, compliance, and continual improvement. The practice is applicable to all forms of cannabis products, including hemp-derived goods intended for consumption via multiple routes (oral, nasal, topical, etc.).
Key Topics
- Management Oversight and Accountability: The standard outlines the essential responsibilities of management, including the assignment of qualified leaders, establishing clear organizational structures, and ensuring thorough documentation.
- Product Quality and Compliance: Management is required to design, implement, and audit product quality programs that meet regulatory and internal specifications for cannabis products.
- Health, Safety, and Security: While detailed health and safety system requirements are beyond the scope, the standard highlights management’s duty to maintain a safe workplace and secure operations against risks and threats.
- Personnel and Training: Clearly documented roles, routine training, and ongoing evaluation of employees are core parts of effective QMS management responsibilities.
- Continuous Improvement: Regular QMS reviews, audits, and stakeholder engagement are vital to ensure operational effectiveness and responsiveness to changes.
Applications
ASTM D8398-22 is a practical tool for:
- Cannabis Cultivators and Manufacturers: Establish clear leadership roles and align operational practices with quality and safety benchmarks.
- Dispensaries and Distributors: Ensure product quality and compliance across all stages, from processing to sale.
- Regulators: Aid in developing regulations that mandate QMS principles focused on management responsibilities; also useful for building regulatory inspection checklists.
- Auditors: Assess how effectively management is engaging with and supporting the QMS.
- Quality Assurance Professionals: Reference for designing management-led programs for continual improvement, risk management, and training initiatives.
How Organizations Benefit
- Enhance product safety and consistency through well-defined management roles.
- Streamline regulatory compliance with local, state, and national cannabis quality requirements.
- Strengthen company culture of safety, accountability, and continual learning.
- Improve overall efficiency, risk management, and business continuity.
Related Standards
- ASTM D8222: Guide for Establishing a Quality Management System (QMS) for Consumer Use of Cannabis/Hemp Products.
- ASTM D8270: Terminology Relating to Cannabis.
- ASTM D8346: Guide for Requirements for Quality Related Professions Within the Cannabis and Hemp Industries.
- ISO 9001: Quality Management Systems - Requirements.
- FDA Guidance for Industry: Quality Systems Approach to Pharmaceutical cGMP Regulations.
These standards, together with ASTM D8398-22, provide a comprehensive framework for managing the quality and safety of cannabis operations.
Keywords: ASTM D8398-22, quality management system, QMS, cannabis, hemp, management responsibilities, product quality, regulatory compliance, GMP, company culture, security, continual improvement
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Frequently Asked Questions
ASTM D8398-22 is a standard published by ASTM International. Its full title is "Standard Practice for Management Responsibilities in Managing a Quality Management System (QMS)". This standard covers: SIGNIFICANCE AND USE 4.1 This practice is for any cannabis operation to use as a fundamental part of a robust quality management system (QMS). 4.2 Regulators can use this practice to develop regulations that require the implementation of QMS principles, specifically management’s role and responsibilities. Further, regulators can use this practice to help build a checklist to evaluate management’s engagement and compliance with QMS based regulations. 4.3 Auditors would use this practice to assess the level of management engagement with an operations QMS. 4.4 Any cannabis operation that has implemented or seeks to implement a QMS would use this practice. SCOPE 1.1 This practice provides the management responsibilities for the implementation and oversight of a quality management system (QMS). It can be applied to all cannabis operations, including cultivation, manufacturing, labeling, dispensing, and distribution. This practice does not address the quality management system details, but rather focuses on the main considerations for management’s role in setting up a QMS. Guide D8222 provides an overview and some details about the components of a QMS. Other standards provide details on specific QMS components. 1.2 The term GxP as used in this practice is meant to include those good practices in the activities included in 1.1; namely cultivation, manufacturing, distribution, and all the relevant functions associated with these activities (for example, purchasing, testing, storing, and so forth). 1.3 Although this practice mentions the importance of health and safety, it is done so in the context of overall management responsibility. This practice does not address details of a health and safety system, but it identifies the importance of this as a management responsibility. 1.4 This practice encompasses a single component of the QMS (management responsibilities) that, when combined with the other elements, satisfies the requirements of a complete QMS. 1.5 The practices described in this standard are intended to apply to all products of a cannabis plant including those that can be classified as hemp and which contain cannabinoids and can be consumed/ingested via mouth, nose, skin (whether described as medicine, supplements, food, cosmetics, and so forth.). 1.6 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety, health, and environmental practices and determine the applicability of regulatory limitations prior to use. 1.7 This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
SIGNIFICANCE AND USE 4.1 This practice is for any cannabis operation to use as a fundamental part of a robust quality management system (QMS). 4.2 Regulators can use this practice to develop regulations that require the implementation of QMS principles, specifically management’s role and responsibilities. Further, regulators can use this practice to help build a checklist to evaluate management’s engagement and compliance with QMS based regulations. 4.3 Auditors would use this practice to assess the level of management engagement with an operations QMS. 4.4 Any cannabis operation that has implemented or seeks to implement a QMS would use this practice. SCOPE 1.1 This practice provides the management responsibilities for the implementation and oversight of a quality management system (QMS). It can be applied to all cannabis operations, including cultivation, manufacturing, labeling, dispensing, and distribution. This practice does not address the quality management system details, but rather focuses on the main considerations for management’s role in setting up a QMS. Guide D8222 provides an overview and some details about the components of a QMS. Other standards provide details on specific QMS components. 1.2 The term GxP as used in this practice is meant to include those good practices in the activities included in 1.1; namely cultivation, manufacturing, distribution, and all the relevant functions associated with these activities (for example, purchasing, testing, storing, and so forth). 1.3 Although this practice mentions the importance of health and safety, it is done so in the context of overall management responsibility. This practice does not address details of a health and safety system, but it identifies the importance of this as a management responsibility. 1.4 This practice encompasses a single component of the QMS (management responsibilities) that, when combined with the other elements, satisfies the requirements of a complete QMS. 1.5 The practices described in this standard are intended to apply to all products of a cannabis plant including those that can be classified as hemp and which contain cannabinoids and can be consumed/ingested via mouth, nose, skin (whether described as medicine, supplements, food, cosmetics, and so forth.). 1.6 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety, health, and environmental practices and determine the applicability of regulatory limitations prior to use. 1.7 This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
ASTM D8398-22 is classified under the following ICS (International Classification for Standards) categories: 03.120.10 - Quality management and quality assurance; 11.120.99 - Other standards related to pharmaceutics. The ICS classification helps identify the subject area and facilitates finding related standards.
ASTM D8398-22 is available in PDF format for immediate download after purchase. The document can be added to your cart and obtained through the secure checkout process. Digital delivery ensures instant access to the complete standard document.
Standards Content (Sample)
This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the
Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
Designation: D8398 − 22
Standard Practice for
Management Responsibilities in Managing a Quality
Management System (QMS)
This standard is issued under the fixed designation D8398; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
1. Scope priate safety, health, and environmental practices and deter-
mine the applicability of regulatory limitations prior to use.
1.1 This practice provides the management responsibilities
1.7 This international standard was developed in accor-
for the implementation and oversight of a quality management
dance with internationally recognized principles on standard-
system (QMS). It can be applied to all cannabis operations,
ization established in the Decision on Principles for the
including cultivation, manufacturing, labeling, dispensing, and
Development of International Standards, Guides and Recom-
distribution. This practice does not address the quality man-
mendations issued by the World Trade Organization Technical
agement system details, but rather focuses on the main con-
Barriers to Trade (TBT) Committee.
siderations for management’s role in setting up a QMS. Guide
D8222 provides an overview and some details about the
2. Referenced Documents
components of a QMS. Other standards provide details on
2.1 ASTM Standards:
specific QMS components.
D8222 Guide for Establishing a Quality Management Sys-
1.2 ThetermGxPasusedinthispracticeismeanttoinclude
tem (QMS) for Consumer Use of Cannabis/Hemp Prod-
those good practices in the activities included in 1.1; namely
ucts
cultivation, manufacturing, distribution, and all the relevant
D8270 Terminology Relating to Cannabis
functions associated with these activities (for example,
D8346 Guide for Requirements for Quality Related Profes-
purchasing, testing, storing, and so forth).
sions Within the Cannabis and Hemp Industries
1.3 Although this practice mentions the importance of
2.2 Other Standards:
health and safety, it is done so in the context of overall 3
ISO 9001 Quality Management Systems – Requirements
management responsibility. This practice does not address
FDAGuidance for Industry – Quality SystemsApproach to
details of a health and safety system, but it identifies the 4
Pharmaceutical cGMP Regulations
importance of this as a management responsibility.
3. Terminology
1.4 This practice encompasses a single component of the
QMS (management responsibilities) that, when combined with
3.1 Definitions—Refer to Terminology D8270.
the other elements, satisfies the requirements of a complete
QMS.
4. Significance and Use
1.5 The practices described in this standard are intended to
4.1 This practice is for any cannabis operation to use as a
apply to all products of a cannabis plant including those that
fundamental part of a robust quality management system
can be classified as hemp and which contain cannabinoids and
(QMS).
can be consumed/ingested via mouth, nose, skin (whether
4.2 Regulators can use this practice to develop regulations
described as medicine, supplements, food, cosmetics, and so
thatrequiretheimplementationofQMSprinciples,specifically
forth.).
management’s role and responsibilities. Further, regulators can
1.6 This standard does not purport to address all of the
safety concerns, if any, associated with its use. It is the
responsibility of the user of this standard to establish appro-
For referenced ASTM standards, visit the ASTM website, www.astm.org, or
contact ASTM Customer Service at service@astm.org. For Annual Book of ASTM
Standards volume information, refer to the standard’s Document Summary page on
the ASTM website.
1 3
This practice is under the jurisdiction of ASTM Committee D37 on Cannabis Available from International Organization for Standardization (ISO), ISO
and is the direct responsibility of Subcommittee D37.02 on Quality Management Central Secretariat, Chemin de Blandonnet 8, CP 401, 1214 Vernier, Geneva,
Systems. Switzerland, https://www.iso.org.
Current edition approved June 1, 2022. Published July 2022. DOI: 10.1520/ Available from U.S. Food and Drug Administration (FDA), 10903 New
D8398-22. Hampshire Ave., Silver Spring, MD 20993, http://www.fda.gov.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
D8398 − 22
use this practice to help build a checklist to evaluate manage- 6.2.2 Conduct and document an audit of the product quality
ment’s engagement and compliance with QMS based regula- program and record updates to the program and corrective
tions. action taken. This internal audit is an assessment that shall be
conducted at least annually and more frequently as needed to
4.3 Auditors would use this practice to assess the level of
ensure system effectiveness.
management engagement with an operations QMS.
6.2.3 Designate managers responsible for product quality
4.4 Any cannabis operation that has implemented or seeks
programs that have the skills, time allotment, and defined job
to implement a QMS would use this practice.
descriptions to perform the requirements of the positions.
6.2.4 Create a process of routine review of the QMS for the
5. Management Capability and Responsibilities
purpose of continual improvement.
5.1 Management shall assign and define a manager or
management team responsible for performing the operations
7. Health and Safety
according to documented policies and procedures and all
7.1 Management shall develop and maintain a safe and
applicabl
...




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