CEN/CLC Guide 34:2021

SLOVENSKI STANDARD
01-maj-2021
Zastopanje CEN in CENELEC na uradnih srečanjih
CEN and CENELEC representation in official meetings
Ta slovenski standard je istoveten z: CEN/CLC Guide 34:2021
ICS:
01.120 Standardizacija. Splošna Standardization. General
pravila rules
2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.

CEN-CENELEC
GUIDE
CEN and CENELEC
representation in official
meetings
Edition 2, 2021-03-17
European Committee for Standardization
Tel: +32 2 550 08 11
Fax: +32 2 550 08 19
European Committee for Electrotechnical Standardization
Tel: +32 2 550 08 11
Fax: +32 2 550 08 19
Rue de la Science, 23
B – 1040 Brussels
www.cen.eu
www.cenelec.eu
www.cencenelec.eu
CEN/CENELEC Guide 34: 2021 (E)
Contents Page
1 Executive Summary . 4
1.1 Role . 4
1.2 Tasks/Responsibilities. 4
1.3 Duration . 5
1.4 Nomination Process . 5
1.5 Appointment Process . 5
Annex A  CEN/CENELEC representation in external groups - Guidance . 6

CEN/CENELEC Guide 34: 2021 (E)
1 Executive Summary
In recent years, a number of representatives have been appointed by the CEN/CENELEC
Governing Bodies (AGs, CAs, BTs) to represent the interests of CEN/CENELEC in external groups
(e.g. European Commission Expert groups) and specific events (e.g. UN/EC, conferences).
Given the important role that these representatives play, it is necessary to define their roles and
responsibilities and make them aware of the expected commitment, in order to ensure that
they:
• act in line with the CEN and CENELEC Strategy 2030 (and subsequent strategies
beyond 2020);
• are informed of the policies, priorities and positions of the organizations (CEN,
CENELEC or CEN-CENELEC) they represent;
• understand the message and priorities to be conveyed;
• provide effective and efficient reporting and feedback to the CEN/CENELEC Governing
Bodies.
To this end, once appointed, the representative is to abide by the stipulations of the guidance
document as included in Annex A, which identifies a set of basic practices to be followed to
ensure proper coordination, reporting and follow-up.
The list of appointed representatives is kept by CCMC. Regular updates will be provided to the
CEN/CENELEC Governing Bodies.
Note: This Guide does not apply to the appointment of elected CEN and CENELEC Officers.
1.1 Role
The representatives represent the CEN/CENELEC interests in those groups to which they were
appointed by the CEN/CENELEC Governing Bodies. They put forward the views and defend the
interests of CEN-CENELEC. Their interventions are however limited to the field and topics that
are stipulated in their mandate and as laid down in the associated decision/resolution of the
Governing Body concerned.
Their actions and activities shall be in line with the CEN-CENELEC Strategy 2030 (and
subsequent strategies beyond 2020).
The representatives shall ensure the necessary coordination with relevant CEN/CENELEC
groups so that any position that is put forward shall be based on the consensus of these bodies.
When representatives express opinions that were not previously agreed by the relevant
CEN/CENELEC group they represent, they have to make clear that these represent personal
views.
1.2 Tasks/Responsibilities
The appointed representative shall:
• get acquainted with the relevant CEN/CENELEC policies and rules which have an
impact on the topics covered by his/her assignment;
• before attending a meeting, coordinate (in close cooperation with CCMC) with the
relevant sector fora, coordination groups or technical bodies in order to ensure that
he/she is aware of the CEN/CENELEC position on the topic;
CEN/CENELEC Guide 34: 2021 (E)
• present the agreed CEN/CENELEC position during the meeting;
• report on the outcome of the meeting within two weeks, in line with the guidelines
included in Annex A.
The appointed representative shall n
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