ASTM E2741-11
(Specification)Standard Specification for Evaluation and Selection of Destinations for Environmentally Sustainable Meetings, Events, Trade Shows, and Conferences (Withdrawn 2020)
Standard Specification for Evaluation and Selection of Destinations for Environmentally Sustainable Meetings, Events, Trade Shows, and Conferences (Withdrawn 2020)
SCOPE
1.1 This specification delineates procedural requirements for destination selection for meetings, events, trade shows, or conferences (hereafter, referred to as events). Destination selection is the practice of researching, evaluating, and choosing the location for an event. Destination selection is a core activity to plan an event and bring it to fruition.
1.2 This specification has three categories: planner, supplier, and host destination.
1.2.1 In the planner category, criteria are identified related to environmental sustainability that are considered in destination selection.
1.2.2 In the supplier category, criteria are listed for suppliers, which, in the case of this sector, are called “destination professionals.” Destination professionals may include destination marketing organizations (DMOs or convention and visitor bureaus [CVBs]), third-party site-selection companies, destination management companies, chambers of commerce, economic development departments, or regional authorities.
1.2.3 In the host destination category, a destination may be defined as a city, area, or country that can be marketed to groups or individuals as a place to visit or hold an event. Although destination selection may consider country, regional, and city attributes, planners most often consider the capacity of a city and its metropolitan area to host their event rather than country or regional capacity. The process of destination selection will, therefore, focus mainly on destination city attributes as opposed to regional or country characteristics.
1.3 Destination selection will include aspects of destination selection as it relates to host cities. This includes the process of evaluating destinations on the basis of how close they are to attendees, as well as the availability of public transit.
1.4 Whereas this specification has three categories described in 1.2 (planner, supplier, and host destination), both the planner and host destination categories will be considered mandatory for an event under this specification. The supplier category will only apply if a professional destination agency (CVB or DMO), as defined in 1.2.2 is used. If a supplier is not used, the requirements in this destination supplier category may be waived.
1.5 In this specification, specific environmental sustainability attributes of the venue (for example, conference or convention center), accommodations, or destination selection contractors will not be considered. Destination selection considers the availability of these in a general sense.
1.6 There are nine specifications covering the following areas of event planning: destination selection, accommodations, food and beverage, audio visual, onsite offices, communication and marketing materials, transportation, exhibits, and venues. Within each specification are eight categories’ criteria: staff management policy, communications, waste management, energy, air quality, water, procurement, and community partners. Each category is further split into four progressive levels of achievement. Information within each specification is divided as follows: Main BodyScope, Referenced Documents, Terminology, Planner Requirements for Level 1, Supplier Requirements for Level 1, and Keywords; AnnexesPlanner Requirements for Levels 2 – 4 and Supplier Requirements for Levels 2 – 4.
1.7 All areas of performance under this specification may not be relevant for each event or for each facility or provider of meting services. In some cases, a planner would use this specification in conjunction with other specifications (for example, Specifications , ) or this specification may be used individually. In other words, elements of an event may be separated and considered solely or added together and considered as a unit (for example, venues used individually versus transportation, accommodations, and destination selection used in conjunction). Furthermore, this specification applies separately to each suppli...
General Information
Standards Content (Sample)
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Designation: E2741 −11
Standard Specification for
Evaluation and Selection of Destinations for
Environmentally Sustainable Meetings, Events, Trade
1
Shows, and Conferences
This standard is issued under the fixed designation E2741; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
INTRODUCTION
This specification offers a way to address environmental sustainability in the meeting and event
industry. It is a tool for event planners and suppliers to understand the attributes of an environmentally
sustainable event. The goal in developing this specification is to establish common benchmarks for
environmental performance in events for both planner and supplier sectors. This specification
considers the creation of an environmentally sustainable event to be a partnership between planners
and their suppliers. Each plays a critical role in the effort.
In this specification, options are addressed for minimizing the environmental impact of face-to-face
events.Theapproachofthisspecificationistofocusonmeasurableoutcomesandpoliciesforplanners
and suppliers. This maximizes the ability of businesses to select the methods best tailored to their
needs to achieve benchmarks and measurable outcomes.
1. Scope andcityattributes,plannersmostoftenconsiderthecapacityof
a city and its metropolitan area to host their event rather than
1.1 This specification delineates procedural requirements
country or regional capacity. The process of destination selec-
for destination selection for meetings, events, trade shows, or
tion will, therefore, focus mainly on destination city attributes
conferences (hereafter, referred to as events). Destination
as opposed to regional or country characteristics.
selection is the practice of researching, evaluating, and choos-
ing the location for an event. Destination selection is a core 1.3 Destination selection will include aspects of destination
activity to plan an event and bring it to fruition.
selection as it relates to host cities.This includes the process of
evaluating destinations on the basis of how close they are to
1.2 Thisspecificationhasthreecategories:planner,supplier,
attendees, as well as the availability of public transit.
and host destination.
1.2.1 In the planner category, criteria are identified related
1.4 Whereas this specification has three categories de-
to environmental sustainability that are considered in destina-
scribed in 1.2 (planner, supplier, and host destination), both the
tion selection.
planner and host destination categories will be considered
1.2.2 In the supplier category, criteria are listed for
mandatory for an event under this specification. The supplier
suppliers, which, in the case of this sector, are called “desti-
category will only apply if a professional destination agency
nation professionals.” Destination professionals may include
(CVB or DMO), as defined in 1.2.2 is used. If a supplier is not
destination marketing organizations (DMOs or convention and
used, the requirements in this destination supplier category
visitor bureaus [CVBs]), third-party site-selection companies,
may be waived.
destination management companies, chambers of commerce,
1.5 In this specification, specific environmental sustainabil-
economic development departments, or regional authorities.
ity attributes of the venue (for example, conference or conven-
1.2.3 In the host destination category, a destination may be
tion center), accommodations, or destination selection contrac-
defined as a city, area, or country that can be marketed to
tors will not be considered. Destination selection considers the
groups or individuals as a place to visit or hold an event.
availability of these in a general sense.
Although destination selection may consider country, regional,
1.6 There are nine specifications covering the following
areas of event planning: destination selection,
1
This specification is under the jurisdiction of ASTM Committee E60 on
accommodations, food and beverage, audio visual, onsite
SustainabilityandisthedirectresponsibilityofSubcommitteeE60.90onExecutive.
offices, communication and marketing materials,
Current edition approved Nov. 1, 2011. Published February 2012. DOI: 10.1520/
E2741-11. transportation, exhibits, and venues. Within each specification
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
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E2741 − 11
are eight categories’ criteria: staff management policy, 2. Referenced Documents
communications,wastemanagement,energy,airquality,water, 2
2.1 ASTM Standar
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