ASTM E2745-11

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Designation: E2745 −11
Standard Specification for
Evaluation and Selection of Audio Visual (AV) and
Production for Environmentally Sustainable Meetings,
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Events, Trade Shows, and Conferences
This standard is issued under the fixed designation E2745; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
INTRODUCTION
This specification offers a way to address environmental sustainability in the meeting and event
industry. It is a tool for event planners and suppliers to understand the attributes of an environmentally
sustainable event. The goal in developing this specification is to establish common benchmarks for
environmental performance in events for both planner and supplier sectors. This specification
considers the creation of an environmentally sustainable event to be a partnership between planners
and their suppliers. Each plays a critical role in the effort.
In this specification, options are addressed for minimizing the environmental impact of face-to-face
events.Theapproachofthisspecificationistofocusonmeasurableoutcomesandpoliciesforplanners
and suppliers. This maximizes the ability of businesses to select the methods best tailored to their
needs to achieve benchmarks and measurable outcomes.
1. Scope 1.4 All areas of performance under this specification may
not be relevant for each event or for each facility or provider of
1.1 This specification delineates procedural requirements
event services. In some cases, an event planner would use this
for the audio visual and production services associated with
specification in conjunction with other specifications (for
meetings, events, trade shows, or conferences (hereafter, re-
example, Specifications E2774, E2743) or this specification
ferred to as events).
may be used individually. In other words, elements of an event
1.2 Audio visual (AV) and production services encompass
may be separated and considered solely or added together and
the range of services required to provide staging, décor, scenic
considered as a unit (for example, venues used individually
elements, audio, video, lighting, and technical production.
versus transportation, accommodations, and destination selec-
1.3 There are nine specifications covering the following
tion used in conjunction).
areas of event planning: destination selection,
1.5 If higher levels are achieved in some sections, the event
accommodations, food and beverage, audio visual, onsite
can only be considered environmentally sustainable at the
offices, communication and marketing materials,
lowest level achieved.
transportation, exhibits, and venues. Within each specification
are eight categories’ criteria: staff management policy,
1.6 The use of levels within this specification recognizes the
communications,wastemanagement,energy,airquality,water,
path to environmentally sustainable events is a multi-stage
procurement,andcommunitypartners.Eachcategoryisfurther
effort. The idea behind the levels is to provide a coherent
split into four progressive levels of achievement. Information
baseline for measuring environmental performance, to be
within each specification is divided as follows: Main Body—
flexible enough to adapt to the needs of more advanced
Scope, Referenced Documents, Terminology, Planner Require-
planners and to establish a performance path that encourages
ments for Level 1, Supplier Requirements for Level 1, and
further environmental performance improvement. In addition,
Keywords; Annexes—Planner Requirements for Levels2–4
the evolution of products and services to support events is
and Supplier Requirements for Levels2–4.
expected, allowing additional advancements and underscoring
the dynamic nature of environmental sustainability.This speci-
fication primarily focuses on environmental sustainability,
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This specification is under the jurisdiction of ASTM Committee E60 on
while some aspects of economic and social sustainability are
SustainabilityandisthedirectresponsibilityofSubcommitteeE60.90onExecutive.
included recognizing the complete path toward overall sustain-
Current edition approved Nov. 1, 2011. Published February 2012. DOI: 10.1520/
E2745-11. ability.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
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E2745 − 11
1.7 The values stated in SI units are to be regarded as and 400 – 750 w fixtures that are similar to or greater than
standard. No other units of measurement are included in this other sources at 750 – 1200 w.
standard.
3.1.5 category 4 lighting, n—three to thirty watt CFL or
1.8 Th
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