ASTM E2774-11
(Specification)Standard Specification for Evaluation and Selection of Venues for Environmentally Sustainable Meetings, Events, Trade Shows, and Conferences (Withdrawn 2020)
Standard Specification for Evaluation and Selection of Venues for Environmentally Sustainable Meetings, Events, Trade Shows, and Conferences (Withdrawn 2020)
SCOPE
1.1 This specification delineates procedural requirements for venue selection for meetings, events, tradeshows, or conferences (hereafter, referred to as events). Venue selection is the practice of researching, evaluating and choosing the facility for an event. Site selection is a core activity to plan an event and bring it to fruition.
1.2 This specification has two categories: planner and supplier:
1.2.1 In the planner category, criteria are identified related to sustainability that are considered in venue selection by planners.
1.2.2 In the supplier category, criteria are listed for venue professionals.
1.3 There are nine specifications covering the following areas of event planning: destination selection, accommodations, food and beverage, audio visual, onsite offices, communication and marketing materials, transportation, exhibits, and venues. Within each specification are eight categories’ criteria: staff management policy, communications, waste management, energy, air quality, water, procurement, and community partners. Each category is further split into four progressive levels of achievement. Information within each specification is divided as follows: Main BodyScope, Referenced Documents, Terminology, Planner Requirements for Level 1, Supplier Requirements for Level 1, and Keywords; AnnexesPlanner Requirements for Levels 2 – 4 and Supplier Requirements for Levels 2 – 4.
1.4 All areas of performance specified under this specification may not be relevant for each event, or for each facility or provider of event services. In some cases, an event planner would use this specification in conjunction with other specifications (for example, Specifications , ) or this specification may be used individually. In other words, elements of an event may be separated out and considered solely, or added together and considered as a unit (for example, venues used individually versus transportation, accommodations, and destination selection used in conjunction). Furthermore, the specification applies separately to each supplier for an event. This means if multiple suppliers are used within the context of a single specification, each supplier must individually meet the supplier requirements. To be considered an environmentally sustainable event at Level 1, all areas applicable to that event shall be achieved.
1.5 If higher levels are achieved in some sections, the event can only be considered environmentally sustainable at the lowest level achieved.
1.6 The use of levels within this specification recognizes the path to environmentally sustainable events is a multi-stage effort. The idea behind the levels is to provide a coherent baseline for measuring environmental performance, while being flexible enough to adapt to the needs of more advanced planners and establish a performance path that encourages further environmental performance improvement. In addition, the evolution of products and services to support events is expected allowing additional advancements and underscoring the dynamic nature of environmental sustainability. This specification primarily focuses on environmental sustainability, while some aspects of economic and social sustainability are included recognizing the complete path toward overall sustainability.
1.7 The values stated in inch-pound units are to be regarded as standard. The values given in parentheses are mathematical conversions to SI units that are provided for information only and are not considered standard.
1.8 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.
WITHDRAWN RATIONALE
This specification delineates procedural requirements for venue selection for meetings, events, trade shows, or conferences (hereafter, referred to as events). Ve...
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Designation: E2774 −11
Standard Specification for
Evaluation and Selection of Venues for Environmentally
Sustainable Meetings, Events, Trade Shows, and
1
Conferences
This standard is issued under the fixed designation E2774; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
INTRODUCTION
This specification offers a way to address environmental sustainability in the meeting and event
industry. It is a tool for event planners and suppliers to understand the attributes of an environmentally
sustainable event. The goal in developing this specification is to establish common benchmarks for
environmental performance in events for both planner and supplier sectors. This specification
considers the creation of an environmentally sustainable event to be a partnership between planners
and their suppliers. Each plays a critical role in the effort.
In this specification, options are addressed for minimizing the environmental impact of face-to-face
events.Theapproachofthisspecificationistofocusonmeasurableoutcomesandpoliciesforplanners
and suppliers. This maximizes the ability of businesses to select the methods best tailored to their
needs to achieve benchmarks and measurable outcomes.
1. Scope communications,wastemanagement,energy,airquality,water,
procurement,andcommunitypartners.Eachcategoryisfurther
1.1 This specification delineates procedural requirements
split into four progressive levels of achievement. Information
for venue selection for meetings, events, trade shows, or
within each specification is divided as follows: Main Body—
conferences(hereafter,referredtoasevents).Venueselectionis
Scope, Referenced Documents,Terminology, Planner Require-
thepracticeofresearching,evaluatingandchoosingthefacility
ments for Level 1, Supplier Requirements for Level 1, and
for an event. Site selection is a core activity to plan an event
Keywords; Annexes—Planner Requirements for Levels2–4
and bring it to fruition.
and Supplier Requirements for Levels2–4.
1.2 This specification has two categories: planner and sup-
plier:
1.4 All areas of performance specified under this specifica-
1.2.1 In the planner category, criteria are identified related
tion may not be relevant for each event, or for each facility or
to sustainability that are considered in venue selection by
provider of event services. In some cases, an event planner
planners.
would use this specification in conjunction with other specifi-
1.2.2 In the supplier category, criteria are listed for venue
cations (for example, Specifications E2741, E2741) or this
professionals.
specification may be used individually. In other words, ele-
1.3 There are nine specifications covering the following
ments of an event may be separated out and considered solely,
areas of event planning: destination selection,
or added together and considered as a unit (for example,
accommodations, food and beverage, audio visual, onsite
venues used individually versus transportation,
offices, communication and marketing materials,
accommodations, and destination selection used in conjunc-
transportation, exhibits, and venues. Within each specification
tion). Furthermore, the specification applies separately to each
are eight categories’ criteria: staff management policy,
supplier for an event.This means if multiple suppliers are used
within the context of a single specification, each supplier must
1
This specification is under the jurisdiction of ASTM Committee E60 on
individually meet the supplier requirements. To be considered
SustainabilityandisthedirectresponsibilityofSubcommitteeE60.90onExecutive.
an environmentally sustainable event at Level 1, all areas
Current edition approved Nov. 1, 2011. Published February 2012. DOI: 10.1520/
applicable to that event shall be achieved.
E2774-11.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
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E2774 − 11
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1.5 If higher levels are achieved in some sections, the event 2.4 Federal Statutes:
can only be considered environmentally sustainable at the Federal Hazardous Substances Act Labeling and Banning
lowest level achieved. Requirements for Chemicals and Other Hazardous
Substances, 15 U.S.C. § 1261 and 16 C.F.R. Part 1500
1.6 Theuseoflevelswithinthisspecificationrecognizesthe
U.S. Clean Air Act
path to environmentally sustainable events is a multi-stage
effort. The idea behind the levels is to provide a coherent
3. Terminology
baseline for measuring environmental performance, while
3.1 Definitions:
being flexible enough to adapt to the needs of more a
...
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