ASTM E3241-20

This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the
Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
Designation: E3241 − 20
Standard Guide for
Coordination and Cooperation between Facilities, Local
Emergency Planning Committees, and Emergency
Responders
This standard is issued under the fixed designation E3241; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
1. Scope stakeholders in the preparedness planning process and each
community needs to think expansively when inviting partici-
1.1 This guide covers new and anticipated state and federal
pants to the process.
regulatory programs that create an obligation to “coordinate
1.2 This standard does not purport to address all of the
and cooperate” on emergency preparedness planning between
safety concerns, if any, associated with its use. It is the
regulated facilities, local emergency planning committees
responsibility of the user of this standard to establish appro-
(“LEPCs”) and emergency responders. The goal of this in-
priate safety, health, and environmental practices and deter-
creased coordination and cooperation is to develop better
mine the applicability of regulatory limitations prior to use.
community preparedness for potential accidents involving
1.3 This international standard was developed in accor-
hazardous chemicals and hazardous waste. Currently, existing
dance with internationally recognized principles on standard-
regulations do not adequately describe the expectations for the
ization established in the Decision on Principles for the
“coordinate and cooperate” process, that apply to each party
Development of International Standards, Guides and Recom-
working on emergency preparedness. This guide is intended to
mendations issued by the World Trade Organization Technical
assist facilities, LEPCs, emergency responders, and other
Barriers to Trade (TBT) Committee.
stakeholders in performing the coordinate and cooperate func-
tion at a community preparedness level.
2. Referenced Documents
1.1.1 As the outcome of the “coordinate and cooperate”
process is community driven, it would be extremely difficult to 2.1 Code of Federal Regulations:
40 CFR Part 68 Chemical Accident Prevention Provisions
create these expectations in regulation. Without further guid-
ance or standards, these obligations could easily be miscon- (“Risk Management Program”)
40 CFR Part 68.93 Emergency response coordination activi-
strued or ignored. The absence of standards for “coordination
and cooperation” potentially subjects facilities to enforcement ties
40 CFR Part 112 Oil Pollution Prevention (“SPCC” Pro-
for noncompliance and, more concerning, fails to inform
LEPCs, emergency responders and community members gen- gram)
49 CFR 130 Oil Spill Prevention and Response Plans
erallysotheycanidentifyopportunitiesforbetterpreparedness
in their communities. 49 CFR Part 194 - Response Plans for Onshore Oil
Pipelines
1.1.2 Preparedness Planning versus Response—Emergency
40 CFR § 262.250 Applicability.
responseactivitiesareaspecializedfieldinvolvingprogramsof
40 CFR § 262.265 Emergency procedures.
training, hazard awareness and specific types of equipment.
40 CFR Parts 350 – 372 Regulations under the Emergency
Coordination and cooperation on emergency preparedness
Planning, Community Right-to-Know Act
planning is not about emergency response. Instead, it is a
42 U.S. Code § 6921 Identification and listing of hazardous
whole-of-community process of awareness and education. The
waste
broad objective is that all community members ultimately
42 U.S. Code § 7412 Hazardous air pollutants
understand the actions they should take to protect themselves,
42 U.S. Code § 7601 (a)(1) Administration—Regulations;
their families and property. All community members are
delegation of powers and duties; regional officers and
employees
ThisguideisunderthejurisdictionofASTMCommitteeE50onEnvironmental
Assessment, Risk Management and Corrective Action and is the direct responsibil-
ity of Subcommittee E50.05 on Environmental Risk Management. Available from U.S. Government Printing Office, Superintendent of
Current edition approved Feb. 1, 2020. Published May 2020. DOI: 10.1520/ Documents, 732 N. Capitol St., NW, Washington, DC 20401-0001, http://
E3241–20 www.access.gpo.gov.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
E3241 − 20
42 U.S. Code § 7661f Small business stationary source 3.3 ResourceConservationandRecoveryAct. 42 USC 6921
technical and environmental compliance assistance pro- et seq. and specifically the regulations governing emergency
gram preparedness by hazardous waste generators. 40 CFR 262.250
– 262.265.
2.2 Federal Emergency Management Agency (FEMA):
FEMA Comprehensive Preparedness Guide (CPG) 101
NOTE 1—State or tribal hazardous waste regulations may require
FEMA Comprehensive Preparedness Guide (CPG) 201:
additional emergency preparedness plans and training for regulated
Threat and Hazard Identification and Risk Assessment entities.
(THIRA) and Stakeholder Preparedness Review (SPR)
3.3.1 Hazardous waste generators regulated under these
Guide
provisions are required to “make arrangements” regarding
FEMA Continuity Guidance Circular (CGC)
emergency services, create a contingency plan and identify
FEMA National Response Framework, Fourth Edition
emergency coordinators.
FEMA The National Incident Management System (NIMS)
3.4 Risk Management Plans under the Clean Air Act. 42
2.3 National Fire Protection Association (NFPA) :
USC 7412(r), 7601(a)(1), 7661– 7661(f) and 40 CFR Part 68.
NFPA 1600 Standard on Disaster/Emergency Management
3.4.1 These regulations are new and it is anticipated that
and Business Continuity Programs
they will be changing further in 2019. Facilities regulated
5,
2.4 UN Environment Programme:
under these provisions are required to coordinate response
United Nations Environmental Program’s APELL Hand-
actions and planning with local emergency planning and
book :AwarenessandPreparednessforEmergenciesatthe
response agencies (see 40 CFR 68.93).
Local Level, 2015
3.5 PHMSA’s Comprehensive Oil Spill Response Plans for
2.5 Environmental Protection Agency (EPA):
Rail Transportation. 49 USC 5101 et seq. 49 CFR Part 130.
DHS/EPA Regional Resilience Toolkit
3.5.1 See 3.7 below. This program was revised in 2019.
Emergency Planning and Community Right-to-Know
Railroads regulated under these provisions must create com-
Act. 42 USC 11001 – 11050
prehensive oil spill response plans that identify steps that will
NRT-1 : Hazardous Materials Planning Guide, National
be taken to coordinate with local responders until specialized
Response Team
resources arrive on scene.
Resource Conservation and Recovery Act EPA’s Analysis
2.6 America’s Water Infrastructure Act (AWIA): 3.6 EPA’s Spill Prevention, Control, and Countermeasure
America’s Water Infrastructure Act (AWIA) Pub. L. 115- (SPCC) Planning requirements in 40 CFR Part 112.
270, Oct. 23, 2018. 3.6.1 Requires facility response plans to be prepared and
submitted to EPA.
3. Applicable Regulatory Programs
NOTE 2—Some states have statutes or regulations that require the
3.1 This is not an exhaustive review of the regulatory
facility to prepare response plans, similar to an SPCC Plan, which is
programs but is intended only as a survey of the various subsequentlysubmittedtostateorlocalregulatoryagenciesforreviewand
approval.Whiletheseplansmayrequire,thatintheeventofaspill.nearby
programs containing coordination and cooperation in emer-
commercial interests and schools be notified, these and other stakeholders
gency planning among their compliance requirements.
may not be adequately informed of the quantity and types of hazardous
3.2 Emergency Planning and Community Right-to-Know materials used or stored at the facility.
Act. 42 USC 11001 – 11050, and regulations at 40 CFR Parts
3.7 PHMSA’sResponsePlansforOnshoreOilPipelinesand
350 – 372.
Spill response plans for Transportation of Oil and Hazardous
3.2.1 Facilities regulated under this Act must designate a
Materials by MotorVehicles (see 49 CFR Part 130 and 49 CFR
facility representative who will participate in the local emer-
Part 194).
gency planning process as a facility emergency response
3.7.1 49 CFR 130, Subpart C requires the preparation of
coordinator, notify the LEPC about the chemicals they store
comprehensive oil spill response plans for hazardous materials
and otherwise provide information relevant to emergency
transported by rail. These plans must describe the means by
planning.
which non-railroad response entities are contacted and how
these entities should effectively integrate their response ac-
tions. Many states have adopted similar or identical programs
Available from Federal Emergency Management Agency (FEMA), 500 C St.,
for intrastate activities. The response plans for onshore oil
SW, Washington, DC 20472, http://www.fema.gov.
Available from National Fire Protection Association (NFPA), 1 Batterymarch pipelines(preparedinaccordancewith49CFR194etseq.)and
Park, Quincy, MA 02169-7471, http://www.nfpa.org.
state regulations, if applicable, should also fully discuss the
Available from United Nations Environment Programme Economy Division
roles and responsibilities of public and private-sector entities
Resources and Markets Branch 1 rue Miollis 75015 Paris, France
6 that may be called upon to respond to the worst-case scenario
https://wedocs.unep.org/handle/20.500.11822/8051
AvailablefromUnitedStatesEnvironmentalProtectionAgency(EPA),William
event.
Jefferson Clinton Bldg., 1200 Pennsylvania Ave., NW, Washington, DC 20460,
3.8 Community Water System Risk and Resilience. 42 USC
http://www.epa.gov.
https://www.epa.gov/sites/production/files/2019-7/documents/regional_
300i-2.
resilience_toolkit.pdf
3.8.1 This is a new statutory requirement under the Ameri-
https://www.epa.gov/rcra/resource-conservation-and-recovery-act-rcra-over-
ca’s Water Infrastructure Act (AWIA). Community water
view
https://www.congress.gov/115/bills/s3021/BILLS-115s3021enr.pdf systems serving more than 3300 people are required to develop
E3241 − 20
or update risk assessments and emergency response plans, and tion and consequence reduction strategies, reduce the potential
coordinate with LEPCs. for hazardous materials accidents and minimize the conse-
quences of those that do occur.
3.9 There are many other examples that may apply at the
state and local levels such as fire codes, building codes, 6.2 There is great potential benefit to facilities,
occupational safety and health requirements, and the specific communities, LEPCs and emergency responders in developing
state versions of the regulations mentioned above. a common understanding of the chemical hazards and accident
preparedness capabilities present in their communities. The
4. Useful Documents Describing Coordination and
common understanding can significantly minimize he conse-
Cooperation
quences of hazardous chemical accidents (See NPFA 1600).
4.1 FEMA’s Comprehensive Preparedness Guide (CPG)
6.3 Coordination and cooperation must fit into the process
for improving community preparedness.
4.1.1 FEMA’s Comprehensive Preparedness Guide (CPG)
6.3.1 Preparedness is based first on the community devel-
opingabroadawarenessandunderstandingoftherisksthatare
present, locally. Next comes a community-wide evaluation of
4.2 FEMA’s Continuity Guidance Circular
which community members are most vulnerable to risks, the
4.3 NFPA1600 - Standard on Disaster/Emergency Manage-
mechanisms or pathways of risks, and the existing capabilities
ment and Business Continuity Programs
to address those risks should an accident occ
...