ASTM E2743-11
(Specification)Standard Specification for Evaluation and Selection of Transportation for Environmentally Sustainable Meetings, Events, Trade Shows, and Conferences (Withdrawn 2020)
Standard Specification for Evaluation and Selection of Transportation for Environmentally Sustainable Meetings, Events, Trade Shows, and Conferences (Withdrawn 2020)
SCOPE
1.1 This specification delineates procedural requirements for evaluating and selecting transportation for use in meetings, events, trade shows, and conferences (hereafter referred to as events).
1.2 Transportation for events includes, but is not limited to, the following activities: transporting participants to/from conference related events, transporting participants between conference facilities and hotels, and transportation of materials. This specification focuses primarily on the reduction of carbon emissions from transport-related activity arising from events.
1.3 This specification identifies environmental sustainability criteria to be included in the selection of transportation by planners or destination management companies. This specification also identifies criteria for transportation companies.
1.4 Transportation companies include bus, charter, limousine, airlines, freight forwarders, taxi, ferry boat, van pool, rail and ground operators, and rental car agencies.
1.5 There are nine specifications covering the following areas of event planning: destination selection, accommodations, food and beverage, audio visual, onsite offices, communication and marketing materials, transportation, exhibits, and venues. Within each specification are eight categories criteria: staff management policy, communications, waste management, energy, air quality, water, procurement, and community partners. Each category is further split into four progressive levels of achievement. Information is presented as follows: Information within each specification is divided as follows: Main BodyScope, Referenced Documents, Terminology, Planner Requirements for Level 1, Supplier Requirements for Level 1, and Keywords; AnnexesPlanner Requirements for Levels 2 – 4 and Supplier Requirements for Levels 2 – 4.
1.6 All areas of performance under this specification may not be relevant for each event, or for each facility or provider of event services. In some cases, an event planner would use this specification in conjunction with other specification (for example, Specifications , ) or this specification may be used individually. In other words, elements of an event may be separated out and considered solely, or added together and considered as a unit (for example, venues used individually versus transportation, accommodations, and destination selection used in conjunction). Furthermore, this specification applies separately to each supplier for an event. This means if multiple suppliers are used within the context of a single specification, each supplier must individually meet the supplier requirements. To be considered an environmentally sustainable event at Level 1, all areas applicable to that event shall be achieved.
1.7 If higher levels are achieved in some sections, the event can only be considered environmentally sustainable at the lowest level achieved.
1.8 The use of levels within this specification recognizes the path to environmentally sustainable events is a multi-stage effort. The idea behind the levels is to provide a coherent baseline for measuring environmental performance, to be flexible enough to adapt to the needs of more advanced planners and to establish a performance path that encourages further environmental performance improvement. In addition, the evolution of products and services to support events is expected, allowing additional advancements and underscoring the dynamic nature of environmental sustainability. This specification primarily focuses on environmental sustainability, while some aspects of economic and social sustainability are included recognizing the complete path toward overall sustainability.
1.9 The values stated in inch-pound units are to be regarded as standard. No other units of measurement are included in this standard.
1.10 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of th...
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Designation: E2743 −11
Standard Specification for
Evaluation and Selection of Transportation for
Environmentally Sustainable Meetings, Events, Trade
1
Shows, and Conferences
This standard is issued under the fixed designation E2743; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
INTRODUCTION
This specification offers a way to address environmental sustainability in the meeting and event
industry. It is a tool for event planners and suppliers to understand the attributes of an environmentally
sustainable meeting. The goal in developing this specification is to establish common benchmarks for
environmental performance in meetings and events for both planner and supplier sectors. This
specification considers the creation of an environmentally sustainable meeting or event to be a
partnership between meeting planners and their suppliers. Each plays a critical role in the effort.
In this specification, options are addressed for minimizing the environmental impact of face-to-face
meetings. The approach of this specification is to focus on measurable outcomes and policies for
planners and suppliers. This maximizes the ability of businesses to select the methods best tailored to
their needs to achieve benchmarks and measurable outcomes.
1. Scope transportation, exhibits, and venues. Within each specification
are eight categories criteria: staff management policy,
1.1 This specification delineates procedural requirements
communications,wastemanagement,energy,airquality,water,
for evaluating and selecting transportation for use in meetings,
procurement,andcommunitypartners.Eachcategoryisfurther
events, trade shows, and conferences (hereafter referred to as
split into four progressive levels of achievement. Information
events).
is presented as follows: Information within each specification
1.2 Transportation for events includes, but is not limited to,
is divided as follows: Main Body—Scope, Referenced
the following activities: transporting participants to/from con-
Documents, Terminology, Planner Requirements for Level 1,
ference related events, transporting participants between con-
Supplier Requirements for Level 1, and Keywords;Annexes—
ference facilities and hotels, and transportation of materials.
Planner Requirements for Levels2–4 and Supplier Require-
This specification focuses primarily on the reduction of carbon
ments for Levels2–4.
emissions from transport-related activity arising from events.
1.6 All areas of performance under this specification may
1.3 Thisspecificationidentifiesenvironmentalsustainability
criteria to be included in the selection of transportation by not be relevant for each event, or for each facility or provider
planners or destination management companies. This specifi- of event services. In some cases, an event planner would use
cation also identifies criteria for transportation companies.
this specification in conjunction with other specification (for
example, Specifications E2774, E2742) or this specification
1.4 Transportation companies include bus, charter,
may be used individually. In other words, elements of an event
limousine, airlines, freight forwarders, taxi, ferry boat, van
may be separated out and considered solely, or added together
pool, rail and ground operators, and rental car agencies.
andconsideredasaunit(forexample,venuesusedindividually
1.5 There are nine specifications covering the following
versus transportation, accommodations, and destination selec-
areas of event planning: destination selection,
tion used in conjunction). Furthermore, this specification
accommodations, food and beverage, audio visual, onsite
applies separately to each supplier for an event. This means if
offices, communication and marketing materials,
multiple suppliers are used within the context of a single
specification, each supplier must individually meet the supplier
1
This specification is under the jurisdiction of ASTM Committee E60 on
requirements.To be considered an environmentally sustainable
SustainabilityandisthedirectresponsibilityofSubcommitteeE60.90onExecutive.
event at Level 1, all areas applicable to that event shall be
Current edition approved Nov. 1, 2011. Published February 2012. DOI: 10.1520/
E2743-11. achieved.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
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E2743 − 11
1.7 If higher levels are achieved in some sections, the event leum gas (propane); hydrogen; electricity; biodiesel; fuels,
can only be considered environmentally sustainable at the other than al
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