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ASTM E2605-08

(Practice)

Standard Practice for Receiving Property

Standard Practice for Receiving Property

SIGNIFICANCE AND USE
It is the intent of these principles in this practice to provide guidance for an effective and efficient system for receiving property.
These principles are applicable to any organizational structure or any position having the responsibility for receiving tangible property on behalf of their entity.
SCOPE
1.1 This practice covers the process for verifying, recording, and reporting receipt of tangible personal property (that is, equipment, supplies, and material).
1.2 Entities use a variety of means to document the receipt of property. This practice details the fundamental concepts of the receiving process.
1.3 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.

General Information

Status
Historical
Publication Date
14-Feb-2008
ICS
03.160 - Law. Administration
Technical Committee
E53 - Asset Management
Drafting Committee
E53.01 - Process Management
Current Stage
Ref Project

Relations

Replaced By
ASTM E2605-13 - Standard Practice for Receiving Assets
Effective Date
01-Aug-2013
Referred By
ASTM E2675-22 - Standard Practice for Asset Management System Outcomes
Effective Date
15-Feb-2008
Referred By
ASTM E2606-18 - Standard Practice for Receipt Notification as a Result of Tangible Asset Movement
Effective Date
15-Feb-2008

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ASTM E2605-08 - Standard Practice for Receiving Property
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NOTICE: This standard has either been superseded and replaced by a new version or withdrawn.
Contact ASTM International (www.astm.org) for the latest information
Designation: E2605 − 08
StandardPractice for
Receiving Property
This standard is issued under the fixed designation E2605; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
1. Scope 3.2.5 system, n—method or set of procedures for achieving
something.
1.1 Thispracticecoverstheprocessforverifying,recording,
and reporting receipt of tangible personal property (that is,
4. Significance and Use
equipment, supplies, and material).
4.1 It is the intent of these principles in this practice to
1.2 Entities use a variety of means to document the receipt
provide guidance for an effective and efficient system for
of property. This practice details the fundamental concepts of
receiving property.
the receiving process.
1.3 This standard does not purport to address all of the
4.2 These principles are applicable to any organizational
safety concerns, if any, associated with its use. It is the structure or any position having the responsibility for receiving
responsibility of the user of this standard to establish appro-
tangible property on behalf of their entity.
priate safety and health practices and determine the applica-
bility of regulatory limitations prior to use.
5. Procedure for Receiving Incoming Tangible Property
2. Referenced Documents 5.1 Ensure incoming tangible property is not visibly dam-
aged and is accurately documented.
2.1 ASTM Standards:
E2135 Terminology for Property and Asset Management
5.2 Examine the shipment to confirm that it is properly
addressed and due to the receiving activity and ensure there is
3. Terminology
no external damage or visible tampering to the shipping
3.1 Definitions—For definitions relating to property and
container(s).
asset management, refer to Terminology E2135.
5.2.1 In the event that damage is detected in the packing
3.2 Definitions of Terms Specific to This Standard: material or there is reasonable certainty the property is physi-
3.2.1 incoming documentation, n—documentation accom-
cally damaged, or both, notify the appropriate organization,
panying an inbound shipment that itemizes a shipment.
document the damage, and acquire the carrier’s acknowledge-
3.2.1.1 Discussion—This could take form as a packing slip,
ment concerning the damage before allowing the carrier to
a shipping document, or an invoice and could be either paper
depart (depending on the carrier, this may be through written
or electronic.
documentation or electronic means). If appropriate, consider
refusing the shipment. Note that in some cases the carrier
3.2.2 discrepancies incident to shipment, n— differences
cannot, or is under no obligation to, return a shipment.
(that is, count, condition, or description) between the items
documented to have been shipped and items actually received. 5.2.2 Before refusing incoming tangible property, consider-
ations shall be made as to the importance and consequences of
3.2.3 receipt, n—acknowledgement of goods received.
the property being refused. Refusal should be reported imme-
3.2.4 receiving, n—process of accepting incoming equip-
diately to the appropriate organization.
ment or material, or both, into an entities’control and includes
verifying, identifying, and recording incoming equipment or 5.3 Ensure the quantity of containers (that is, cartons,
pallets, or boxes) agree with the quantity on the incoming
material, or both.
transportation documentation (if supplied).
This practice is under the jurisdiction of ASTM Committee E53 on Property
5.3.1 In the event that a shortage or overage is detected,
Management Systems and is the direct responsibility of Subcommittee E53.01 on
notify the appropriate organization, document the
Process Management.
discrepancies, and acquire the carrier’s acknowledgement con-
Current edition approved Feb. 15, 2008. Published March 2008. DOI: 10.1520/
E2605-08. cerning the anomalies before allowing the carrier to depart (by
For referenced ASTM standards, visit the ASTM website, www.astm.org, or
means of written documentation or electronic means).
contact ASTM Customer Service at service@astm.org. For Annual Book of ASTM
5.3.2 Quantity discrepancies shall be reported immediately
Standards volume information, refer to the standard’s Document Summary page on
the ASTM website. to the appropriate organization for resolution.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
E2605 − 08
5.4 If the shipping address is correct, there is no visible receipt of tangible property will differ depending on your
damage, and the number of containers is correct, the receiving organizational structure for acquiring and issuance of payment
organization shall accept the shipment. for property received.
5.4.1 If the address is obviously incorrect, refuse acceptance
5.12 An organization should establish a standard processing
of the shipme
...

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Note 1: Differing approval requirements are generally dictated by ownership issues. For example, approvals for cannibalization/reclamation of company-owned property assets may vary substantially from that required for customer-owned assets. In all cases, the specific approach to approvals and the levels of approval required are prescribed by the entity with title to/ownership of the asset. These requirements are internal to the owning entity. In general, company-owned assets are handled in accordance with established practice specific to each individual entity while customer-owned property is handled based upon established practices specific to each entity or as specified within a contractual document.  
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