IEC TS 62257-3:2004

IEC/TS 62257-3 ®
Edition 1.0 2004-11
TECHNICAL
SPECIFICATION
Recommendations for small renewable energy and hybrid systems for rural
electrification –
Part 3: Project development and management

IEC/TS 62257-3:2004(E)
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IEC/TS 62257-3 ®
Edition 1.0 2004-11
TECHNICAL
SPECIFICATION
Recommendations for small renewable energy and hybrid systems for rural
electrification –
Part 3: Project development and management

INTERNATIONAL
ELECTROTECHNICAL
COMMISSION
PRICE CODE
X
ICS 27.160; 27.180 ISBN 2-8318-7739-3

– 2 – TS 62257-3  IEC:2004(E)
CONTENTS
FOREWORD.4
INTRODUCTION.6

1 Scope.7
2 Normative references.7
3 Terms and definitions .10
4 Responsibilities of the participants .11
4.1 Introduction.11
4.2 General specification.13
5 Contractual relationship between participants.13
5.1 Introduction.13
5.2 Notion of contract.13
5.3 Contractual commitments.14
5.4 Contractual commitment verification procedures.16
5.5 Consequences of non-adherence to the commitments .16
5.6 Technical considerations.16
5.7 Documentation.17
5.8 Operational/technician documentation .17
6 Relevant tests for small renewable energy electrification systems .20
6.1 Purpose.20
6.2 References to standards .20
6.3 Conditions of environment.20
6.4 Tests.21
7 Minimum quality assurance provisions for project implementation .36
7.1 Purpose.36
7.2 Quality assurance targets.36
7.3 Quality assurance basic principles.37
7.4 Quality assurance phases and participants.37
7.5 Procedures.39
7.6 Quality plan.39
8 Protection of the environment, recycling and decommissioning.41
8.1 Purpose.41
8.2 Protection of environment.42
8.3 Recycling process and decommissioning.42

Annex A (informative) Technical considerations on contractual liabilities between
project participants .43
A.1 Technical guarantees.43
A.2 Sizing.43
A.3 Design.43
A.4 Procurement items.44
A.5 Installation.44
A.6 System commissioning.44
A.7 Operator or technician training .44

TS 62257-3  IEC:2004(E) – 3 –
A.8 User training syllabus .45
A.9 Contractual warranty.45
A.10 Maintenance contract.45
A.11 Replacement of components.46
A.12 Maintenance organization.46

Figure 1 – Contractual relationship between project participants.14
Figure 2 – Verification of operation of differential current device .26
Figure 3 – Distribution of the impacts of an impact test .28
Figure 4 – Layout for overturning test .31

Table 1 – Responsibilities of the different participants .12
Table 2 – List of tests .22
Table 3 – List of tests .28
Table 4 – Analysis of the requirements and definition of quality targets.40
Table 5 – Analysis of risks .40
Table 6 – Sequence of actions and corresponding results.40
Table 7 – Quality assurance implementing supervisors .41

– 4 – TS 62257-3  IEC:2004(E)
INTERNATIONAL ELECTROTECHNICAL COMMISSION
___________
RECOMMENDATIONS FOR SMALL RENEWABLE ENERGY
AND HYBRID SYSTEMS FOR RURAL ELECTRIFICATION –

Part 3: Project development and management

FOREWORD
1) The International Electrotechnical Commission (IEC) is a worldwide organization for standardization comprising
all national electrotechnical committees (IEC National Committees). The object of IEC is to promote
international co-operation on all questions concerning standardization in the electrical and electronic fields. To
this end and in addition to other activities, IEC publishes International Standards, Technical Specifications,
Technical Reports, Publicly Available Specifications (PAS) and Guides (hereafter referred to as “IEC
Publication(s)”). Their preparation is entrusted to technical committees; any IEC National Committee interested
in the subject dealt with may participate in this preparatory work. International, governmental and non-
governmental organizations liaising with the IEC also participate in this preparation. IEC collaborates closely
with the International Organization for Standardization (ISO) in accordance with conditions determined by
agreement between the two organizations.
2) The formal decisions or agreements of IEC on technical matters express, as nearly as possible, an international
consensus of opinion on the relevant subjects since each technical committee has representation from all
interested IEC National Committees.
3) IEC Publications have the form of recommendations for international use and are accepted by IEC National
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4) In order to promote international uniformity, IEC National Committees undertake to apply IEC Publications
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between any IEC Publication and the corresponding national or regional publication shall be clearly indicated in
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5) IEC provides no marking procedure to indicate its approval and cannot be rendered responsible for any
equipment declared to be in conformity with an IEC Publication.
6) All users should ensure that they have the latest edition of this publication.
7) No liability shall attach to IEC or its directors, employees, servants or agents including individual experts and
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expenses arising out of the publication, use of, or reliance upon, this IEC Publication or any other IEC
Publications.
8) Attention is drawn to the Normative references cited in this publication. Use of the referenced publications is
indispensable for the correct application of this publication.
9) Attention is drawn to the possibility that some of the elements of this IEC Publication may be the subject of
patent rights. IEC shall not be held responsible for identifying any or all such patent rights.
The main task of IEC technical committees is to prepare International Standards. In
exceptional circumstances, a technical committee may propose the publication of a technical
specification when
• the required support cannot be obtained for the publication of an International Standard,
despite repeated efforts, or
• the subject is still under technical development or where, for any other reason, there is the
future but no immediate possibility of an agreement on an International Standard.
Technical specifications are subject to review within three years of publication to decide
whether they can be transformed into International Standards.
IEC 62257-3, which is a technical specification, has been prepared by IEC technical
committee 82: Solar photovoltaic energy systems.
This technical specification is based on IEC/PAS 62111(1999); it cancels and replaces the
relevant parts of IEC/PAS 62111.

TS 62257-3  IEC:2004(E) – 5 –
This technical specification is to be used in conjunction with
IEC 62257-1: Recommendations for small renewable energy and hybrid systems for rural
electrification – Part 1: General introduction to rural electrification
IEC 62257-2: Recommendations for small renewable energy and hybrid systems for rural
electrification – Part 2: From requirements to a range of electrification systems
It is also to be used with future parts of this series as and when they are published.
The text of this technical specification is based on the following documents:
Enquiry draft Report on voting
82/337/DTS 82/359/RVC
Full information on the voting for the approval of this technical specification can be found in
the report on voting indicated in the above table.
This publication has been drafted in accordance with the ISO/IEC Directives, Part 2.
The committee has decided that the contents of this publication will remain unchanged until
the maintenance result date indicated on the IEC web site under "http://webstore.iec.ch" in
the data related to the specific publication. At this date, the publication will be
• reconfirmed;
• withdrawn;
• replaced by a revised edition, or
• amended.
A bilingual version of this publication may be issued at a later date.

– 6 – TS 62257-3  IEC:2004(E)
INTRODUCTION
The IEC 62257 series of documents intends to provide to the different players involved in
rural electrification projects (such as project implementers, project contractors, project
supervisors, installers, etc.) documents for the setting-up of renewable energy and hybrid
systems with a.c. voltage below 500 V, d.c. voltage below 50 V and power below 50 kVA.
These documents are recommendations
– to choose the right system for the right place;
– to design the system;
– to operate and maintain the system.
These documents are focused only on rural electrification concentrating on, but not specific
to, developing countries. They should not be considered as all-inclusive to rural
electrification. The documents try to promote the use of renewable energies in rural
electrification; they do not deal with clean mechanism developments at this time (CO
emission, carbon credit, etc.). Further developments in this field could be introduced in future
steps.
This consistent set of documents is best considered as a whole with different parts
corresponding to items for safety, sustainability of systems and at the lowest life-cycle cost as
possible. One of the main objectives is to provide the minimum sufficient requirements,
relevant to the field of application, that is, small renewable energy and hybrid off-grid
systems.
The purpose of this part of IEC 62257 is to propose a framework for project development and
management and includes recommended information that should be taken into consideration
during all the steps of the electrification project.

TS 62257-3  IEC:2004(E) – 7 –
RECOMMENDATIONS FOR SMALL RENEWABLE ENERGY
AND HYBRID SYSTEMS FOR RURAL ELECTRIFICATION –

Part 3: Project development and management

1 Scope
This part of IEC 62257 provides information on the responsibilities involved in the
implementation of rural power systems. In Clause 5, this technical specification presents
contractual relationships to be built between the different participants to a project. Throughout
the project, responsibilities are to be clearly defined and contractual commitments controlled.
Clause 6 provides relevant tests to be applied to small renewable energy and hybrid
electrification systems. Clause 7 provides proposed quality assurance principles to be
implemented. In Clause 8, requirements are proposed for recycling and protection of the
environment. In Annex A of this technical specification, further technical considerations for
contractual liabilities are provided.
2 Normative references
The following referenced documents are indispensable for the application of this document.
For dated references, only the edition cited applies. For undated references, the latest edition
of the referenced document (including any amendments) applies.
IEC 60060-2: High-voltage test techniques – Part 2: Measuring systems
IEC 60068-1: Environmental testing – Part 1: General and guidance
IEC 60068-2-1: Environmental testing – Part 2: Tests – Tests A: Cold
IEC 60068-2-2: Environmental testing – Part 2: Tests – Tests B: Dry heat
IEC 60068-2-5: Environmental testing – Part 2: Tests – Test Sa: Simulated solar radiation at
ground level
IEC 60068-2-6: Environmental testing – Part 2: Tests − Test Fc: Vibration (sinusoidal)
IEC 60068-2-10: Environmental testing – Part 2: Tests – Test J and guidance: Mould growth
IEC 60068-2-27: Environmental testing – Part 2: Tests – Test Ea and guidance: Shock
IEC 60068-2-30: Environmental testing – Part 2: Tests – Test Db and guidance: Damp heat,
cyclic (12 + 12-hour cycle)
IEC 60068-2-32: Environmental testing – Part 2: Tests – Test Ed: Free fall
IEC 60068-2-52: Environmental testing – Part 2: Tests – Test Kb: Salt mist, cyclic (sodium
chloride solution)
IEC 60068-2-75: Environmental testing – Part 2-75: Tests − Test Eh: Hammer tests
IEC 60076-10: Power transformers – Part 10: Determination of sound levels

– 8 – TS 62257-3  IEC:2004(E)
IEC 60364-6-61: Electrical installations of buildings – Part 6-61: Verification − Initial
verification
IEC 60529: Degrees of protection provided by enclosures (IP Code)
IEC 60695-2-10: Fire hazard testing – Part 2-10: Glowing/hot-wire based test methods −
Glow-wire apparatus and common test procedure
IEC 60695-2-12: Fire hazard testing − Part 2-12: Glowing/hot-wire based test methods −
Glow-wire flammability test method for materials
IEC 60721-1: Classification of environmental conditions – Part 1: Environmental parameters
and their severities
IEC 60721-2-1: Classification of environmental conditions − Part 2-1: Environmental
conditions appearing in nature − Temperature and humidity
IEC 60721-3-1: Classification of environmental conditions – Part 3: Classification of groups of
environmental parameters and their severities – Section 1: Storage
IEC 60721-3-2: Classification of environmental conditions – Part 3: Classification of groups of
environmental parameters and their severities – Section 2: Transportation
IEC 60721-3-3: Classification of environmental conditions – Part 3: Classification of groups of
environmental parameters and their severities – Section 3: Stationary use at weather-
protected locations
IEC 60721-3-4: Classification of environmental conditions – Part 3: Classification of groups of
environmental parameters and their severities – Section 4: Stationary use at non-
weatherprotected locations
IEC 61000-2-2: Electromagnetic compatibility (EMC) – Part 2-2: Environment − Compatibility
levels for low-frequency conducted disturbances and signalling in public low-voltage power
supply systems
IEC 61000-3-2: Electromagnetic compatibility (EMC) – Part 3-2: Limits – Limits for harmonic
≤16 A per phase)
current emissions (equipment input current
IEC 61000-3-5: Electromagnetic compatibility (EMC) – Part 3: Limits − Section 5: Limitation
of voltage fluctuations and flicker in low-voltage power supply systems for equipment with
rated current greater than 16A
IEC 61000-4-1: Electromagnetic compatibility (EMC) – Part 4-1: Testing and measurement
techniques – Overview of IEC 61000-4 series
IEC 61000-4-2: Electromagnetic compatibility − Part 4-2: Testing and measuring techniques −
Electrostatic discharge immunity test.
IEC 61000-4-3: Electromagnetic compatibility (EMC) – Part 4-3: Testing and measurement
techniques – Radiated, radio-frequency, electromagnetic field immunity test
IEC 61000-4-4: Electromagnetic compatibility (EMC) – Part 4-4: Testing and measurement
techniques – Electrical fast transient/burst immunity test
IEC 61000-4-5: Electromagnetic compatibility (EMC) – Part 4-5: Testing and measurement
techniques – Surge immunity test

TS 62257-3  IEC:2004(E) – 9 –
IEC 61000-4-11: Electromagnetic compatibility (EMC) – Part 4-11: Testing and measurement
techniques – Voltage dips, short interruptions and voltage variations immunity tests
IEC 61000-6-3: Electromagnetic compatibility (EMC) – Part 6: Generic standards – Section 3:
Emission standard for residential, commercial and light-industrial environments
IEC 61140: Protection against electric shock – Common aspects for installation and
equipment
IEC 61180-1, High-voltage test techniques for low-voltage equipment – Part 1: Definitions,
test and procedure requirements
IEC 62257-1, Recommendations for small renewable energy and hybrid systems for rural
electrification – Part 1: General introduction to rural electrification
IEC 62257-2, Recommendations for small renewable energy and hybrid systems for rural
electrification – Part 2: From requirements to a range of electrification systems
IEC 62257-4, Recommendations for small renewable energy and hybrid systems for rural
electrification – Part 4: System selection and design
IEC 62257-5, Recommendations for small renewable energy and hybrid systems for rural
electrification – Part 5: Safety rules
IEC 62257-6, Recommendations for small renewable energy and hybrid systems for rural
electrification – Part 6: Acceptance, operation, maintenance and replacement
IEC 62257-7, Recommendations for small renewable energy and hybrid systems for rural
electrification – Part 7: Technical specifications: generators
IEC 62257-8, Recommendations for small renewable energy and hybrid systems for rural
electrification – Part 8: Technical specifications: batteries and converters
IEC 62257-9, Recommendations for small renewable energy and hybrid systems for rural
electrification – Part 9: Technical specifications: integrated systems
IEC 62257-10, Recommendations for small renewable energy and hybrid systems for rural
electrification – Part 10: Technical specifications: energy manager
IEC 62257-11, Recommendations for small renewable energy and hybrid systems for rural
electrification – Part 11: Technical specifications: considerations for grid connection
IEC 62257-12, Recommendations for small renewable energy and hybrid systems for rural
electrification – Part 12: Other topics
IEC 62262: Degrees of protection provided by enclosures for electrical equipment against
external mechanical impacts (IK code)
CISPR 22:Information technology equipment – Radio disturbance characteristics – Limits and
methods of measurement
ISO 14000 (all parts), Environmental management systems
___________
Under consideration.
– 10 – TS 62257-3  IEC:2004(E)
3 Terms and definitions
For the purposes of this document, the following terms and definitions apply.
3.1
general specification
specification prepared by the project developer using the present series of IEC 62257
documents which mainly defines the level and cost of services to be reached and project
conditions including the administrative frame and techno-economic context of the project as
well as of the project timetable
3.2
identification file
IF
document describing the equipment in terms of detailed technical specification, design and
associated performance
3.3
project developer
organization, company or person who defines and promotes the rural electrification project,
assigns the project implementer, determines compliance with the specifications and is also
responsible for obtaining resources for financing the project
3.4
engineering consultant
organization, company or person responsible for translating the needs of the potential user
into technical requirements, in accordance with the relevant IEC technical specifications, and
preparing the call for tenders
3.5
project implementer or general contractor
organization, company or person entrusted by the project developer to perform the work or
have this work performed pursuant to the general specification (possibly through some
subcontractors)
3.6
subcontractor
organization, company or person in charge of the execution of a selected part of the work
relative to the project
3.7
operator
organization, company or person in charge of system operations, management and
maintenance
3.8
maintenance contractor
organization, corporate company, operator or person contracted by the operator for
performing maintenance operations on the installation
3.9
user
person or organization that makes use of the installation service(s) to satisfy their energy
demand
TS 62257-3  IEC:2004(E) – 11 –
3.10
training provider
organization, company or person contracted by the project developer to provide training to the
different participants in charge of using, operating and maintaining the system
3.11
owner
organization, company or person financially responsible for the whole system and maintaining
titles of all the equipment. The owner could have also another role, such as project developer
or operator, but may be a completely separate organization
4 Responsibilities of the participants
4.1 Introduction
The participants mentioned in this clause refer to the terms defined in Clause 3.
The responsibilities described herein are intended to indicate function. They may be combined
into different parties depending on the structure and participants in the implementation
programme. In some cases, such as government-implemented programmes, many of the
different roles may actually be fulfilled by the same institution. If this is the case, it does not
dispense with the need for the different development steps discussed in this document.
Table 1 summarizes the main responsibilities to be achieved by the different participants
involved in a project.
– 12 – TS 62257-3  IEC:2004(E)
Table 1 – Responsibilities of the different participants
Participants Responsibilities
To obtain resources for financing the project
To define the general specification
To define environmental constraints, requirements and decommissioning plan
Project developer To designate a project implementer
To decide if a quality assurance plan is necessary and to launch it
To prepare a warranty plan
To check the compliance of the installation with the general specification
To translate user needs into technical requirements
Engineering consultant
To prepare the call for tenders
To perform the sizing of the system complying with the general specification
To build the project on behalf of the project developer
To achieve the whole installation or to achieve appropriate parts of the latter pursuant to
the general specification
To implement the quality assurance process with the subcontractors decided by the
project developer
Responsible to the project developer for the conformity of the installation with the
following parts of the general specification:
− locally available materials and local skills
− local laws
− time schedule
Project implementer or
− system level specifications according to what has been written in the tender
general contractor
− warranty
− quality assurance plan (if specified), including acceptance requirements
− commissioning plan, maintenance plan, decommissioning plan (including responsibility)
− training initial operators
− education of initial users
− delivering documentation as described in the quality assurance plan
− other information as required
To negotiate the best possible warranty for system and components
To check the conformity of all or part of the installation-related work performed by other
subcontractors involved with the project
Responsible to the project implementer for the satisfactory execution of the selected part
Subcontractor of the work as agreed with the project implementer or satisfactory supply of the
equipment lot under the project implementer’s supervision
To comply with the quality assurance plan
To operate the system in accordance to safety rules for assets and persons
To provide the quality of service as contractually agreed by the user
Operator
To collect the fees
To plan the renewal of parts and components
To manage connection of new customers
To manage maintenance and repair pursuant to the contract with the operator including
Maintenance contractor
the supply of spare parts
To organize and implement the training supports and courses for operating and main-
Training provider
tenance agents and for users
User To use the installation according to the contract with the operator

TS 62257-3  IEC:2004(E) – 13 –
4.2 General specification
The general specification provided by the project developer should include
– agreed level of service to the users;
– system specification which can be done by defining
• the level of service; or
• energy required; or
• full sizing of systems;
– financial plan (capital, recurrent, replacement);
– ability, willingness to pay;
– checking of the local energy resources (renewable or not), locally available materials and
local skills;
– local regulations (standards, laws, etc.);
– time schedule;
– quality assurance plan (if specified), including acceptance requirements;
– commissioning plan, maintenance plan, decommissioning plan (including responsibility);
– ownership transition plan when applicable (including responsibility);
– operation, training of operators and users (including responsibility);
– dispute resolution including contract or disagreement;
– provisions for warranty;
– other information as required.
Relevant documents of this general specification shall be attached to the tender or request for
proposal.
5 Contractual relationship between participants
5.1 Introduction
This clause deals with contractual relations between the different participants. It is designed
to define the mutual responsibilities with regard to design, construction and operation of the
electrification system.
5.2 Notion of contract
During the progress of such phases as the request for proposal, construction, handing-over of
the installation to an operator or utilization of this installation, provisions shall be made for the
various participants to check that the other parties duly adhere to the commitments they have
made. These commitments and the resulting lines of responsibility are represented by a
contract or contracts between the parties designated by the letter “C” in Figure 1.
The notion of a contract can cover both written contracts and implicit contracts (for example,
keeping to standard practice). Each contract will require certain data that will be needed for
implementation and verification of contractual commitments.
The partners shall seek reliable data. The best way is usually to get data from certified
authorities, and, if not possible, the required information shall be agreed to by all relevant
parties. The quality assurance plan should provide for verification devices as necessary (see
Clause 7).
The source of the data shall be documented.

– 14 – TS 62257-3  IEC:2004(E)

Owner
C
C
C
Training provider Project developer Engineering

consultant
C
C
Transfe r of
Transfer of
responsibility
responsibility
C
Subcontractor
Project
implementer
Provision
for training
C
Operator User
Provision
C
Provision for training
for training
Maintenance
contractor
IEC  1520/04
NOTE “C” represents a potential contractual arrangement between two connecting parties.
Figure 1 – Contractual relationship between project participants
5.3 Contractual commitments
5.3.1 Contract between the project developer and the project implementer
The project implementer is contracted by the project developer to build the installation in
accordance with the general specification. The latter will check the installation for compliance
with this general specification.
The project developer entrusts the project implementer with the responsibility of contractually
binding contracting companies, i.e., the subcontractor and major component manufacturers, in
order to clearly define their individual responsibilities.
To summarize, and for each project achieved within the framework of the present
specifications, the project implementer shall be responsible for the quality of the installation
and the application of the said guidelines.
Before signing any contract, the project implementer shall make sure that the project
developer and all participants have duly obtained all administrative authorizations as required.

TS 62257-3  IEC:2004(E) – 15 –
5.3.2 Contract between the project implementer and subcontractors
The project implementer remains responsible for the basic design and suitable sizing of the
system pursuant to the general specification, regardless of subcontracts with subcontractors.
The subcontractors in charge of the installation (or parts of it) shall give proof of the
conformity of the installation they have built pursuant to the general specification. They are
also responsible to give proof of the conformity to the requirements of the local accreditation
organization, local standards and rules for the project implementer’s satisfaction, with regard
to performances and quality. These can be drawings, diagrams, calculation notes of the
installed equipment, measurement results, etc.
The project implementer shall check that the work executed by various subcontractors comply
with the general specification.
If decided as relevant for the project, the project implementer shall implement a quality
assurance process with the subcontractors.
5.3.3 Contract between the owner and the operator
NOTE In some cases, the project developer may be the owner.
The owner shall transfer the responsibility of the system at the time of the transaction to the
operator with the agreed performances, pursuant to the general specification. On handing
over, the operator shall verify that the actual installation performances correspond to those
stated by the owner.
There shall be an agreement between the owner and the operator about the operation of the
system.
5.3.4 Contract between the operator and the user
With regard to the user, the operator of the installation commits to keep to the agreed
characteristics of energy availability as defined in IEC 62257-2.
There shall be a contract between the operator and the user in order to prevent a use of the
installation that would exceed the specified limits.
Conversely, the user shall make use of the installation in conformity with the specified
clauses. He/she shall not make use of power in excess of the amount stated before sizing the
system. In case of an outage, provisions shall be made to allow the operator to check if such
failure was generated by the system itself or by clients over consumption.
The contract may include the entire clauses specific to the local legislation.
5.3.5 Contract between the owner and the project developer
In some cases the project developer and the owner can be two different bodies. The project
developer is entrusted by the owner to carry out an electrification project matching an agreed
level of performances and investment as defined by the latter.
5.3.6 Contract between the owner and the user
The user and the owner contractually commit
– to keep the power requirements within the specified limits;
– to use the installation in accordance with the project developer’s, operator’s and
maintenance authority’s guidelines and instruction notes;
– to keep to their financial commitments.

– 16 – TS 62257-3  IEC:2004(E)
5.3.7 Contract between the project developer and the engineering consultant
The engineering consultant shall provide the project developer with the general specification
of the project and its related justifications.
5.3.8 Contract between the project developer and the training provider
The project developer defines the training requirements. The training provider commits itself
to achieve the objectives of the training programme.
5.4 Contractual commitment verification procedures
The general specification shall provide the necessary criteria enabling the project developer
to assess the conformity of the installation. The system may have a metering or measuring
system that, if available, shall provide system performance, possible alarm and fault signals.
Depending on the size of the installation and as desired by the project implementer or the
operator, provisions shall be made to check system sizing, operation and performances using
a recording instrument capable of supplying the information specified in the aforementioned
document.
If available, this information may be collected by the operator or communicated to him by the
maintenance contractor at such frequency and in such format as specified by the maintenance
contract.
This will allow performing a preliminary analysis of the installation operation, in particular,
system over-/under-utilization coefficient.
Dispute resolution will be used to substantiate the system sizing and instrumentation data
report, allowing determination of the cause for failure. This could be, for example,
– incorrect sizing;
– client over consumption versus forecast consumption.
5.5 Consequences of non-adherence to the commitments
The contract shall make provision for
– dispute resolution between any of the parties;
– non-adherence to warranties;
– situation resulting from “force majeure”.
5.6 Technical considerations
Technical considerations on the following items are provided in Annex A:
– technical guarantees;
– sizing;
– design;
– procurement items;
– installation;
– system commissioning;
– operator or technician training;
– user training syllabus;
– contractual warranty;
TS 62257-3  IEC:2004(E) – 17 –
– maintenance contract;
– maintenance organization;
– replacement of components.
5.7 Documentation
After commissioning, the project implementer should forward the documents indicated below,
prepared in the project developer specified language, to the attention of the project developer.
The project developer should further provide these documents to the operator to whom he has
handed over the installation.
If the installation is later modified, either through extension, expansion or other modification,
the contractor should update the documentation.
5.7.1 Project implementation documentation
The following contractual documents are required for the project developer and operator:
– procurement documents;
– technical specifications including normal operating limits of the system and assembly
instructions, sizing data sheet including the retained number of days of autonomy and
estimated number of days of outage without the use of a standby generator;
– commissioning report including a guide for technical acceptance and system testing with
additional information about the specific conditions that were locally prevailing at the time
of installation commissioning;
– training manual;
– safety manual;
– warranty contracts;
– legal documentation.
5.8 Operational/technician documentation
The project developer, intended for the operator and/or the system technician, should provide
the following contractual documents. It should be noted that, depending on the project and
support structure, the break-up of the following list could differ.
5.8.1 System installation manual
This document will be used by technicians and system integrators in the installation process
and thus should provide instruction for the installation of the power system. The depth of this
document will depend on the type and number of systems being implemented. A single large
hybrid power system will require a document that provides very specific details on critical
items. In a programme to implement many small hybrid home systems, the document will be
more general with regard to the site layout but very specific with regard to design, connection
and equipment specification. Manuals should include, when appropriate, the following:
– appropriate safety considerations for system installation, including safety information on
any specific components or actions that may cause personnel injury or damage to the
system;
– layout drawing;
– detailed one-line schematics;
– component installation directions and schematics;
– design of foundations for towers and/or other fixed equipment;

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– parts list for system including specification of the amount, length and size of all wire that
may be required;
– list of special tools and materials required for the assembly, installation and adjustment of
equipment;
– system control specification that describes any system controls settings that shall be
made;
– site documentation forms which document the site and ownership of the system and which
should be filled out at the time of initial investigation or installation and be kept on record
for the life of the system. These forms should also include the project name, site
description, information on land ownership, photo of the owner and/or installed equipment
and any other site-specific information. They can also be constructed to provide initial
assessment of resource, load requirements and
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