ASTM E2604-21

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of the standard as published by ASTM is to be considered the official document.
Designation: E2604 − 15 E2604 − 21
Standard Practice for
Data Characteristics of Equipment Personal Property Asset
Record
This standard is issued under the fixed designation E2604; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
INTRODUCTION
The successful life-cycle management of Equipment “Assets” (hereby known as asset within this
practice) personal property assets requires several key tools, one of which is the individual asset
record. Using the essential data elements will Entities must determine which data elements are
essential and which are optional to provide a basis for the establishment of this record. Optional data
elements may be used to accomplish various levels of compliance that may be required by the owners
of the asset.Asset records provide valuable information relating to an entity’s assets.
1. Scope
1.1 This practice presents both essential and optional data elements contained recommendations for data elements that may be
included within an asset record.
1.2 This practice is not intended to be used for the creation of material asset records.names and provides definitions of data
characteristics commonly associated with asset record data elements.
1.3 Essential data elements are requisite and shall be included in an asset record to ensure efficient, effective management and
control of assets and to provide information regarding the status to management, users, or customers.
1.4 Optional data elements are applicable to asset records depending upon the needs of the entity. Not all optional data elements
are required or applicable to all entities.
1.5 The division of data elements into essential and optional data elements allows this practice to be applied across a wide
spectrum of applications.
1.3 This standard does not purport to address any contractual requirements imposed upon the entity. It is the responsibility of the
user of this standard to ensure that all contractual requirements are met.
1.4 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility
of the user of this standard to establish appropriate safety safety, health, and healthenvironmental practices and determine the
applicability of regulatory limitations prior to use.
This practice is under the jurisdiction of ASTM Committee E53 on Asset Management and is the direct responsibility of Subcommittee E53.02 on Data Management.
Current edition approved Jan. 1, 2015Aug. 1, 2021. Published February 2015August 2021. Originally approved in 2009. Last previous edition approved in 20092015 as
E2604–09.–15. DOI: 10.1520/E2604-15.10.1520/E2604-21.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
E2604 − 21
1.5 This international standard was developed in accordance with internationally recognized principles on standardization
established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued
by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
2. Referenced Documents
2.1 ASTM Standards:
C1154 Terminology for Non-Asbestos Fiber-Reinforced Cement Products
E2135 Terminology for Property and Asset Management
E2306E2453 Guide for Disposal of Personal Practice for Estimating the Life-Cycle Cost of Ownership of Property Assets
E2379E2499 Practice for Property Management for Career Development and TrainingClassification of Asset Location
Information (Withdrawn 2013)
3. Terminology
3.1 Definitions—for—For general terminology related to property management systems, and asset management, see
Terminology E2135.
3.1.1 accountable entity,asset identifier, n—entity having the equipment and obliged to accept responsibility. an alphanumeric
character sequence that corresponds to a specific asset record in an asset management records system.
3.1.2 acquisition cost, n—purchase price paid for property and any appropriate subsequent improvements to it and includes cash
paid or fair value received and material amounts of preparation cost such as inspection, test, and installation. E2379
3.1.3 data element, n—individual fact collected to populate information for the equipment record.
3.1.4 date manufactured, n—year item was built by manufacturer that is usually displayed on the back of the item.
3.1.5 date placed in service, n—date the equipment is put into operation.
3.1.6 description, n—a statement or an account describing something.
3.1.7 disposal, n—processes involved in the removal of personal property from the property accounting system after assignment
for utilization, donation, sale, abandonment, or destruction. E2306
3.1.8 disposal method, n—a process utilized to transfer or dispose items.
3.1.9 disposition date, n—a specific date on which the item was disposed.
3.1.10 disposition document, n—document evidencing method of equipment record retirement.
3.1.11 financial data, n—items of information pertaining or relating to monetary expenditures.
3.1.12 identification (ID) number, n—an assigned identifier which one or more of the following can be ascertained: ownership,
classification, part, serial, model, description, contract, or unique organization designation.
3.1.2 location,disposition, n—a designated area for a specific purpose.the final action taken against an asset, for example, transfer,
donation, sale, recycling, destruction, etc., prior to removing it from the asset record.
3.1.14 manufacturer, n—party that manufactures, fabricates, or produces materials or products. C1154
3.1.15 model name, n—nomenclature used by the manufacturer to describe the product.
For referenced ASTM standards, visit the ASTM website, www.astm.org, or contact ASTM Customer Service at service@astm.org. For Annual Book of ASTM Standards
volume information, refer to the standard’s Document Summary page on the ASTM website.
E2604 − 21
3.1.16 model number, n—an item number for a finished good; this number may encompass other parts such as a user’s manual.
3.1.17 parent/child identification (ID) number, n—association of a uniquely identified item number whereby the child is the
lower-level item identification number and the parent is the higher-level item number.
3.1.18 part number, n—a combination of numbers, letters, and symbols assigned by a designer, a manufacture, or vendor to
identify a specific part or item of material.
3.1.19 receipt date, n—actual date equipment is received.
3.1.3 risk of loss, n—the degree to which an entity is held liable for the loss of damage, destruction, or theft of equipment.an asset.
3.1.21 serial number, n—a unique number assigned for identification of a single piece that will never be repeated for similar
pieces.
3.1.22 status, n—existing state of equipment during the
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