SIST-V CEN/CLC Guide 29:2020

SLOVENSKI STANDARD
01-december-2020
Dogovori z delavnic CEN/CENELEC - Hiter način do standardizacije
CEN/CENELEC Workshop Agreements - A rapid way to standardization
Ta slovenski standard je istoveten z: CEN/CLC Guide 29:2020
ICS:
01.120 Standardizacija. Splošna Standardization. General
pravila rules
2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.

CEN-CENELEC
GUIDE
CEN/CENELEC Workshop
Agreements – A rapid way to
standardization
Edition 2, October 2020
CEN and CENELEC decided to adopt this new CEN-CENELEC Guide 29 through CEN/BT Decision C168/2020 and
CENELEC BT Decision D166/C082 respectively.
.
European Committee for Standardization
Tel: +32 2 550 08 11
Fax: +32 2 550 08 19
European Committee for Electrotechnical Standardization
Tel: +32 2 519 68 71
Fax: +32 2 550 08 19
Rue de la Science 23
1040 Brussels – Belgium
www.cen.eu
www.cenelec.eu
www.cencenelec.eu
CEN-CENELEC Guide 29:2020 (E)
Contents Page
European foreword . 4
Introduction . 5
1 Scope . 7
2 Terms and definitions . 7
3 Purpose and main elements of the CWA concept . 7
4 Initiation . 7
4.1 Allocation of CEN/CENELEC Workshop secretariat . 7
4.2 Preparation of proposal form . 8
4.3 Preparation of draft project plan . 8
4.4 CEN/CENELEC Workshop announcement . 9
5 Operation . 9
5.1 Launching the CEN/CENELEC Workshop . 9
5.2 Responsibilities of the Chair and the secretariat . 9
5.3 Co-existence of CEN/CENELEC Workshops and Technical Bodies in the same domain . 10
5.4 Drafting and Commenting phase . 10
5.5 Approval and availability . 10
5.6 CWA Lay-out . 11
5.7 Lifetime, review and conversion into another CEN/CENELEC deliverable . 11
6 Copyright, exploitation rights and other IPR . 12
7 Limitation of liability . 12
(informative) Templates for CEN/CENELEC Workshop Proposal Form . 13
(informative) Standard text for cover page and foreword of a CWA . 18
(informative) Overview of actions, responsibilities, and timeframes throughout the
CEN/CENELEC Workshop Agreement process . 20
Bibliography . 24

CEN-CENELEC Guide 29:2020 (E)
European foreword
This document (CEN-CENELEC Guide 29:2020) has been prepared under the supervision of the CEN and
CENELEC Technical Boards and Administrative Boards.
This second edition cancels and replaces the first edition (CEN-CENELEC Guide 29:2014), which has been
amended.
Among editorial modifications, structural improvements, setting timeframes for certain process phases, the
following changes were made: Introduction of preparing the proposal form stage before preparing a draft project
plan, inclusion of a risk analysis for projects dealing with security matters.
Results incorporated in this document received funding from the European Union’s Horizon 2020 research and
innovation programme under grant agreement No 853853 (project STAIR4SECURITY).
NOTE When the expression CEN/CENELEC appears it refers according to the context to CEN or to CENELEC or to CEN
and CENELEC jointly.
CEN-CENELEC Guide 29:2020 (E)
Introduction
CEN and CENELEC develop European Standards (EN) and other publications, including Technical
Specifications (TS), Technical Reports (TR) and Workshop Agreements (CWA). The European Standardization
System makes a significant contribution to the European market, embedded in a global economy, and
disseminates the knowledge incorporated in these publications through its network of CEN and CENELEC
(national) Members.
In innovative markets there is often a request for a reference document to be quickly developed as a
steppingstone to standardization deliverables, to facilitate interoperability and compatibility, enhance market
uptake of innovative solutions and facilitate further incremental innovations in the market. However, if
innovative technologies, including products, processes and services, have not yet achieved a sufficient degree
of stability, a European Standard may not be the best way of meeting this need, because of the nature of the
standardization process and the requirement that all CEN/CENELEC national members shall adopt the
resulting standard.
A CWA is a deliverable, which may take various forms such as text file or computer code, developed and agreed
by the participants in a temporary working group (CEN/CENELEC Workshop). It is designed to meet an
immediate need, can be quickly developed and can be used as fast track to future standardization activities.
The stakeholder involvement is limited to those directly interested in the subject. The process for initiating and
developing a CWA is illustrated in Figure 1. An overview of actions, responsibilities, and timeframes throughout
the CEN/CENELEC Workshop Agreement process is provided in Annex C.

Figure 1 — Illustration of the CWA process
The direct participation of interested parties, the possibility to indicate the participants and their organizations
in the foreword and the rapid development process offered by a CWA, are particularly attractive for European
research and innovation projects, which have to deliver results within the limited duration of their project
lifetimes. European Framework Programmes like Horizon 2020 and Horizon Europe focus(ed) more and more
on the impact of research and innovation in developing, supporting and implementing EU policies, and support
the uptake of innovative solutions in industry and society to address global challenges. Standardization is
recognized as a tool to support this strategic objective. Consequently, well suited solutions like the CWA must
be made available. More information about the interaction of research and innovation projects with
standardization activities can be found in CEN-CENELEC Guide 23.

CEN-CENELEC Guide 29:2020 (E)
Although a CWA is developed outside the normal CEN/CENELEC Technical Body structure, it is important to
ensure the coherence of all the different CEN/CENELEC deliverables in order to protect the credibility of
European standardization. A CWA, therefore, shall not conflict with a European Standard (and a Harmonization
Document for CENELEC). However, interest and collaboration from the related Technical Bodies is encouraged
as these documents, especially covering innovative and emerging topics, can be seeding their future work
programmes or the creation of new standardization areas.

CEN-CENELEC Guide 29:2020 (E)
1 Scope
This CEN-CENELEC Guide provides mechanisms and details the characteristics and development process of the
CEN/CENELEC deliverable known as the 'CEN/CENELEC Workshop Agreement'.
2 Terms and definitions
2.1
CEN/CENELEC Workshop
working platform open to the participation of any interested parties for elaboration of CEN/CENELEC Workshop
Agreements
2.2
CEN/CENELEC Workshop Agreement (CWA)
CEN/CENELEC deliverable, developed by a Workshop, which reflects an agreement between identified individuals
and organizations responsible for its contents, and which is made available by CEN/CENELEC in at least one of
the official languages
Note 1 to entry: The deliverable may take various forms such as text file or computer code.
[SOURCE: CEN/CENELEC Internal Regulations - Part 2, 2020, 2.10 and A.2.1, modified]
3 Purpose and main elements of the CWA concept
A CEN/CENELEC Workshop is considered as a body with a short-term task specified in its project plan. If the
proposed scope calls for a long-term activity, the possibility to propose a Technical Committee should be explored.
The operation of the CEN/CENELEC Workshops themselves is entirely separate from Technical Committees
responsible for the development of European Standards, although this shall not be interpreted as meaning there
cannot be an interface between CEN/CENELEC Workshops and Technical Committees.
As long as the innovative solutions have not reached a sufficient level of stability, a formal standard may be a less
suitable solution considering the process in place as well as the obligations on the CEN/CENELEC national
members to implement all European Standards. An established CWA can be proposed for conversion into a
European Standard to a Technical Committee (see CEN/CENELEC Internal Regulations – Part 2). If the proposal
is approved by the Technical Committee, the CWA will have to go through the standards development process
and follow the rules for the development of European Standards (CEN/CENELEC Internal Regulations – Part 2),
including the option to be submitted directly to CEN/CENELEC Enquiry. Similarly, the members of a Technical
Committee might encourage the creation of a CEN/CENELEC Workshop to address a market need it cannot meet
through the development (or revision) of a European Standard or a Technical Specification. Further guidance is
provided in CEN-CENELEC Guide 23 on addressing research and innovation in European standardization
activities and deliverables.
To safeguard the overall coherence of the deliverables adopted by the CEN/CENELEC Technical Bodies and the
credibility of European standardization in the market a CWA shall not conflict with European Standards. A CWA
can compete with another CWA.
A CWA is not designed to support European legislative requirements (e.g. the New Legal Framework). In
CENELEC, safety matters are excluded from being the subject of a CWA.
4 Initiation
4.1 Allocation of CEN/CENELEC Workshop secretariat
4.1.1 Every CEN/CENELEC Workshop has to be supported by a secretariat from a CEN/CENELEC national
member.
4.1.2 The proposer of a CEN/CENELEC Workshop shall either engage with a CEN/CENELEC national member
or contact CCMC indicating the concept of the intended CEN/CENELEC Workshop. If the proposal for the
CEN/CENELEC Workshop emanates from a research project, it is likely that such CEN/CENELEC national
member has been identified due to its involvement in the project.

CEN-CENELEC Guide 29:2020 (E)
4.1.3 The CEN/CENELEC Workshop secretariat should be allocated to a particular CEN/CENELEC national
member if that CEN/CENELEC national member is the first point of contact with the proposer or if the proposal
clearly emanates from that Member's country.
4.1.4 In cases where a CEN/CENELEC national member cannot be identified, CCMC launches a 30-day call for
candidates among CEN/CENELEC BT members. Where there is a single candidate, the secretariat will be
allocated to that CEN/CENELEC national member without CEN/CENELEC BT consultation. Where there is more
than one candidate, the allocation will be made by CEN/CENELEC BT on the basis of the information provided by
the CEN/CENELEC national members as to their suitability and after consultation with the CEN/CENELEC
Workshop proposer. CCMC shall ensure that the implementation of this rule does not unduly delay the progress
of the CEN/CENELEC Workshop proposal. CCMC shall inform the CEN/CENELEC BT(s) about the allocated
secretariat.
4.1.5 The CEN/CENELEC Workshop proposer, in conjunction with the CEN/CENELEC Workshop secretariat,
shall be responsible for defining and agreeing any financial arrangements, including any participation fees,
necessary for the completion of the project plan.
4.2 Preparation of proposal form
The proposer of the CEN/CENELEC Workshop, with the support of the CEN/CENELEC Workshop secretariat,
shall prepare a CEN/CENELEC Workshop proposal form (see Annex A, A.1 and A.2). This form aims to facilitate
consultations of the relevant stakeholders and bodies on the launch of the CEN/CENELEC Workshop, by allowing
for a quick review of the main aspects of the project.
The CEN/CENELEC Workshop proposal form
...