ISO 14641:2018
(Main)Electronic document management — Design and operation of an information system for the preservation of electronic documents — Specifications
Electronic document management — Design and operation of an information system for the preservation of electronic documents — Specifications
This document specifies a set of technical specifications and organizational policies to be implemented for the capture, storage and access of electronic documents. This ensures legibility, integrity and traceability of the documents for the duration of their preservation. This document is applicable to electronic documents resulting from: - the scanning of original paper or microform documents; - the conversion of analogue audio or video content; - the "native" creation by an information system application; - other sources that create digital content such as two- or three- dimensional maps, drawings or designs, digital audio/video and digital medical images. This document is not applicable to information systems in which users have the ability to substitute or alter documents after capture. This document is intended for the following users. a) Organizations implementing information systems in which: electronic documents created from scan captures are kept in an environment that ensures fidelity with regard to the original and long-term preservation; digitally born documents are kept in an environment that ensures the content integrity of the information and document legibility; traceability is ensured for all operations relating to the electronic documents. b) Organizations providing information technology services and software publishers seeking to develop information systems that ensure the fidelity and integrity of electronic documents. c) Organizations providing third-party document archiving services.
Archivage électronique — Conception et exploitation d'un système informatique pour la conservation intègre de documents électroniques — Spécifications
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INTERNATIONAL ISO
STANDARD 14641
First edition
2018-06
Electronic document management —
Design and operation of an
information system for the
preservation of electronic documents
— Specifications
Archivage électronique — Conception et exploitation d'un
système informatique pour la conservation intègre de documents
électroniques — Spécifications
Reference number
ISO 14641:2018(E)
©
ISO 2018
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ISO 14641:2018(E)
COPYRIGHT PROTECTED DOCUMENT
© ISO 2018
All rights reserved. Unless otherwise specified, or required in the context of its implementation, no part of this publication may
be reproduced or utilized otherwise in any form or by any means, electronic or mechanical, including photocopying, or posting
on the internet or an intranet, without prior written permission. Permission can be requested from either ISO at the address
below or ISO’s member body in the country of the requester.
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Email: copyright@iso.org
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Published in Switzerland
ii © ISO 2018 – All rights reserved
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ISO 14641:2018(E)
Contents Page
Foreword .vi
Introduction .vii
1 Scope . 1
2 Normative references . 1
3 Terms and definitions . 2
4 General characteristics and levels of requirements . 5
4.1 Characteristics . 5
4.2 Levels of requirements. 6
5 General specifications . 8
5.1 General . 8
5.2 Technical description manual . 8
5.3 Archival system profiles . 8
5.4 Operational procedures . 9
5.4.1 General. 9
5.4.2 Scanned documents . 9
5.4.3 Digitally born documents . 9
5.5 Security .10
5.5.1 Management and organization of security .10
5.5.2 Risk assessment . .
...
ISO TC 171/SC 1
Date: 2018-05 Deleted: 03
ISO 14641:2018(E)
ISO TC 171/SC 1
Deleted: ANSI
Secretariat: BSI
Electronic document management — Design and operation of an information system for
the preservation of electronic documents — Specifications
Archivage électronique — La conception et à l’exploitation d’un système informatique
pour la conservation intègre de documents électroniques — Spécifications
---------------------- Page: 1 ----------------------
Contents Page
Foreword . 7
Introduction . 8
1 Scope . 1
2 Normative references . 1
3 Terms and definitions . 2
4 General characteristics and levels of requirements . 5
4.1 Characteristics . 5
4.2 Levels of requirements . 6
5 General specifications . 8
5.1 General . 8
5.2 Technical description manual. 8
5.3 Archival system profiles . 8
5.4 Operational procedures . 9
5.4.1 General . 9
5.4.2 Scanned documents . 9
5.4.3 Digitally born documents . 10
5.5 Security . 10
5.5.1 Management and organization of security . 10
5.5.2 Risk assessment . 10
5.5.3 Physical security . 11
5.5.4 Hardware security . 11
5.5.5 Security of custom software and software products . 11
5.5.6 Maintenance of the information system . 12
5.5.7 System change-management and migration of media . 12
5.5.8 Security backups . 13
5.5.9 Continuity of access to archives . 13
5.6 Date and time stamping . 13
5.7 Audit trail .
...
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