ISO/FDIS 31031

FINAL DRAFT
International
Standard
ISO/TC 262
Managing risk for youth and school
Secretariat: BSI
trips
Voting begins on:
Maîtriser les risques pour les voyages scolaires et des jeunes 2024-06-14
Voting terminates on:
2024-08-09
RECIPIENTS OF THIS DRAFT ARE INVITED TO SUBMIT,
WITH THEIR COMMENTS, NOTIFICATION OF ANY
RELEVANT PATENT RIGHTS OF WHICH THEY ARE AWARE
AND TO PROVIDE SUPPOR TING DOCUMENTATION.
IN ADDITION TO THEIR EVALUATION AS
BEING ACCEPTABLE FOR INDUSTRIAL, TECHNO­
LOGICAL, COMMERCIAL AND USER PURPOSES, DRAFT
INTERNATIONAL STANDARDS MAY ON OCCASION HAVE
TO BE CONSIDERED IN THE LIGHT OF THEIR POTENTIAL
TO BECOME STAN DARDS TO WHICH REFERENCE MAY BE
MADE IN NATIONAL REGULATIONS.
Reference number
FINAL DRAFT
International
Standard
ISO/TC 262
Managing risk for youth and
Secretariat: BSI
school trips
Voting begins on:
Maîtriser les risques pour les voyages scolaires et des jeunes
Voting terminates on:
RECIPIENTS OF THIS DRAFT ARE INVITED TO SUBMIT,
WITH THEIR COMMENTS, NOTIFICATION OF ANY
RELEVANT PATENT RIGHTS OF WHICH THEY ARE AWARE
AND TO PROVIDE SUPPOR TING DOCUMENTATION.
© ISO 2024
IN ADDITION TO THEIR EVALUATION AS
All rights reserved. Unless otherwise specified, or required in the context of its implementation, no part of this publication may
BEING ACCEPTABLE FOR INDUSTRIAL, TECHNO­
LOGICAL, COMMERCIAL AND USER PURPOSES, DRAFT
be reproduced or utilized otherwise in any form or by any means, electronic or mechanical, including photocopying, or posting on
INTERNATIONAL STANDARDS MAY ON OCCASION HAVE
the internet or an intranet, without prior written permission. Permission can be requested from either ISO at the address below
TO BE CONSIDERED IN THE LIGHT OF THEIR POTENTIAL
or ISO’s member body in the country of the requester.
TO BECOME STAN DARDS TO WHICH REFERENCE MAY BE
MADE IN NATIONAL REGULATIONS.
ISO copyright office
CP 401 • Ch. de Blandonnet 8
CH-1214 Vernier, Geneva
Phone: +41 22 749 01 11
Email: copyright@iso.org
Website: www.iso.org
Published in Switzerland Reference number
ii
Contents Page
Foreword .v
Introduction .vi
1 Scope . 1
2 Normative references . 1
3 Terms and definitions . 2
4 Understanding the organization and its context . 5
4.1 Operating context .5
4.2 Stakeholders .6
4.3 Organizational objectives and risk criteria .6
4.4 Risk profile .6
4.5 Trip risk management and delivery .7
5 Establishing the framework for managing risk for trips . 7
5.1 Leadership and commitment .7
5.2 Policy .7
5.3 Roles, responsibilities and accountability .8
5.4 Objectives .9
5.5 Planning/establishing the programme .9
5.6 Implementation . .10
6 Risk assessment .11
6.1 General .11
6.2 Risk identification. 13
6.3 Risk analysis . 13
6.4 Risk evaluation .14
7 Risk treatment .15
7.1 General . 15
7.2 Risk avoidance . 15
7.3 Sharing liability risk . 15
7.3.1 General . 15
7.3.2 General insurance .16
7.3.3 Special risk insurance .16
7.3.4 Third-party liability insurance .16
7.3.5 Third-party provider insurance .16
7.4 Handling the specific requirements of children and youth (also referred to as minors
and young adults) .16
7.4.1 General .16
7.4.2 Identification and selection of potential participants .17
7.4.3 Information about potential participants . .17
7.4.4 Protection of participants who are minors and vulnerable adults .18
7.5 Roles and responsibilities during the trip .18
7.5.1 General .18
7.5.2 Trip leader .19
7.5.3 Leadership team .19
7.5.4 Trip activity specialists .19
7.5.5 Individual placements and lone workers . 20
7.5.6 Support personnel . 20
7.5.7 Roles and responsibilities of participants during the trip . 20
7.6 Supervision and staffing ratios . 20
7.6.1 General . 20
7.6.2 Direct supervision. 22
7.6.3 Indirect supervision . 22
7.6.4 Remote supervision . 23
7.7 Safeguarding .24

iii
7.7.1 General .24
7.7.2 Safeguarding policy and procedures.24
7.8 Medical considerations . 25
7.8.1 General . 25
7.8.2 Individuals with special needs . 26
7.8.3 Medical, evacuation and repatriation insurance . 26
7.9 Medical and security support services .27
7.10 Third-party provider .27
7.11 Travel and transportation . 28
7.12 Trip activities . 28
7.13 Accommodation . 29
7.14 Contingency
...

ISO/TC 262
Secretariat: BSI
Date: 2024-05-29
Managing risk for youth and school trips
Maîtriser les risques pour les voyages scolaires et des jeunes
FDIS stage
All rights reserved. Unless otherwise specified, or required in the context of its implementation, no part of this publication
may be reproduced or utilized otherwise in any form or by any means, electronic or mechanical, including photocopying,
or posting on the internet or an intranet, without prior written permission. Permission can be requested from either ISO
at the address below or ISO’s member body in the country of the requester.
ISO copyright office
CP 401 • Ch. de Blandonnet 8
CH-1214 Vernier, Geneva
Phone: + 41 22 749 01 11
E-mail: copyright@iso.org
Website: www.iso.org
Published in Switzerland
ii
Contents
Foreword . vi
Introduction . vii
1 Scope . 1
2 Normative references . 2
3 Terms and definitions . 2
4 Understanding the organization and its context . 5
4.1 Operating context . 5
4.2 Stakeholders . 6
4.3 Organizational objectives and risk criteria . 7
4.4 Risk profile . 7
4.5 Trip risk management and delivery . 8
5 Establishing the framework for managing risk for trips . 8
5.1 Leadership and commitment . 8
5.2 Policy . 8
5.3 Roles, responsibilities and accountability . 9
5.4 Objectives . 10
5.5 Planning/establishing the programme . 10
5.6 Implementation . 11
6 Risk assessment . 13
6.1 General . 13
6.2 Risk identification . 15
6.3 Risk analysis . 15
6.4 Risk evaluation . 16
7 Risk treatment . 17
7.1 General . 17
7.2 Risk avoidance . 17
7.3 Sharing liability risk . 18
7.3.1 General . 18
7.3.2 General insurance . 18
7.3.3 Special risk insurance . 18
7.3.4 Third-party liability insurance . 18
7.3.5 Third-party provider insurance . 19
7.4 Handling the specific requirements of children and youth (also referred to as minors and
young adults) . 19
7.4.1 General . 19
7.4.2 Identification and selection of potential participants . 19
7.4.3 Information about potential participants . 20
7.4.4 Protection of participants who are minors and vulnerable adults . 20
7.5 Roles and responsibilities during the trip . 21
7.5.1 General . 21
7.5.2 Trip leader . 21
7.5.3 Leadership team . 22
7.5.4 Trip activity specialists . 22
7.5.5 Individual placements and lone workers . 23
7.5.6 Support personnel . 23
7.5.7 Roles and responsibilities of participants during the trip . 23
7.6 Supervision and staffing ratios . 23
7.6.1 General . 23
iii
7.6.2 Direct supervision . 25
7.6.3 Indirect supervision . 25
7.6.4 Remote supervision . 26
7.7 Safeguarding . 27
7.7.1 General . 27
7.7.2 Safeguarding policy and procedures . 27
7.8 Medical considerations . 28
7.8.1 General . 28
7.8.2 Individuals with special needs . 30
7.8.3 Medical, evacuation and repatriation insurance. 30
7.9 Medical and security support services . 30
7.10 Third-party provider . 31
7.11 Travel and transportation . 31
7.12 Trip activities . 32
7.13 Accommodation . 32
7.14 Contingency, incident and emergency planning . 33
7.14.1 Contingency planning . 33
7.14.2 Incident and emergency response . 34
7.14.3 Escalating risk and responses . 35
8 Communication and consultation . 35
8.1 Programme/strategic communications . 35
8.2 Operational/technical communications . 36
9 Programme evaluation and continuous improvement . 37
9.1 General . 37
9.2 Trip evaluation . 38
9.3 Management system reviews . 39
9.4 Documentation . 39
9.5 Recording and reporting . 40
Annex A (informative) Stakeholders . 42
Annex B (informative) Risk assessment framework . 43
B.1 General . 43
B.2 Guidance on carrying out a risk assessment . 44
B.3 Travel to/from venue . 45
B.4 At the venue . 46
B.5 Visits abroad . 46
Annex C (informative) Safeguarding considerations . 47
C.1 General . 47
C.2 Considerations in developing a safeguarding policy . 47
C.2.1 C.2.1 Policy statement and general approach . 47
C.2.2 Roles and responsibilities .
...