CEN/CLC Guide 29:2024

SLOVENSKI STANDARD
01-junij-2024
Nadomešča:
SIST-V CEN/CLC Guide 29:2020
Dogovori z delavnic CEN in/ali CENELEC - Hiter način do standardizacije
CEN and/or CENELEC Workshop Agreements - A rapid way to standardization
Ta slovenski standard je istoveten z: CEN/CLC Guide 29:2024
ICS:
01.120 Standardizacija. Splošna Standardization. General
pravila rules
2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.

CEN- CENELEC
GUIDE
CEN and/or CENELEC
Workshop Agreements – A
rapid way to standardization
Edition 3, March 2024
CEN and CENELEC decided to adopt this new CEN-CENELEC Guide 29 through CEN/BT Decision C005/2024 and
CLC/BT Decision BT177/DG14872/DV.

European Committee for Standardization
European Committee for Electrotechnical Standardization
Rue de la Science, 23
B – 1040 Brussels – Belgium
Tel: +32 2 550 08 11
Fax: +32 2 550 08 19
www.cencenelec.eu
CEN-CENELEC Guide 29:2024 (E)
Contents Page
European foreword . 4
Introduction . 5
1 Scope . 7
2 Terms and definitions . 7
3 Purpose and main elements of the CWA concept . 7
4 Initiation . 8
4.1 Allocation of CEN and/or CENELEC Workshop secretariat . 8
4.2 Preparation of Workshop description form . 8
4.3 CEN and/or CENELEC Workshop announcement . 9
5 Operation . 10
5.1 Launching the CEN and/or CENELEC Workshop . 10
5.2 Responsibilities of the Chair and the secretariat . 10
5.3 Co-existence of CEN and/or CENELEC Workshops and Technical Bodies in the same
domain . 11
5.4 Drafting and Commenting phase . 11
5.5 Approval and availability . 11
5.6 CEN and/or CENELEC CWA Lay-out . 12
5.7 Lifetime, review and conversion into another CEN and/or CENELEC deliverable . 12
6 Copyright, exploitation rights and other IPR . 13
7 Limitation of liability . 13
8 Distribution of CWAs in the R&D and ICT domains . 13
(informative) Overview of actions, responsibilities, and timeframes throughout the CEN
and/or CENELEC Workshop Agreement process . 14
Bibliography . 19

CEN-CENELEC Guide 29:2024 (E)
European foreword
This document (CEN-CENELEC Guide 29:2024) has been prepared under the supervision of the CEN and
CENELEC Technical Boards and Administrative Boards.
This third edition supersedes the second edition (CEN-CENELEC Guide 29:2020), which has been amended.
NOTE When the expression CEN and/or CENELEC appears, it refers, according to the context, to CEN or to CENELEC or
to CEN and CENELEC jointly.
CEN-CENELEC Guide 29:2024 (E)
Introduction
CEN and CENELEC develop European Standards (EN) and other publications, including Technical
Specifications (TS), Technical Reports (TR) and Workshop Agreements (CWA). The European Standardization
System makes a significant contribution to the European market, embedded in a global economy, and
disseminates the knowledge incorporated in these publications through its network of CEN and CENELEC
(national) Members.
In innovative markets there is often a request for a reference document to be quickly developed as a stepping
stone to standardization deliverables, to facilitate interoperability and compatibility, enhance market uptake of
innovative solutions and facilitate further incremental innovations in the market. However, if innovative
technologies, including products, processes and services, have not yet achieved a sufficient degree of stability
(Technology Readiness Levels – TRL), a European Standard may not be the best way of meeting this need,
because of the nature of the standardization process and the requirement that all CEN and/or CENELEC
National Members shall adopt the resulting standard.
A CWA is a deliverable, which may take various forms such as a text file or computer code, developed and agreed
by the participants in a temporary working group (CEN and/or CENELEC Workshop). It is designed to meet an
immediate need, can be quickly developed and can be used as a fast track to future standardization activities.
The stakeholder involvement is limited to those directly interested in the subject. The process for initiating and
developing a CWA is illustrated in Figure 1. An overview of actions, responsibilities, and timeframes throughout
the CEN and/or CENELEC Workshop Agreement process is provided in Annex A.

Figure 1 — Illustration of the CWA process

CEN-CENELEC Guide 29:2024 (E)
The direct participation of interested parties, the possibility to indicate the participants and their organizations
in the Foreword and the rapid development process offered by a CWA are particularly attractive for European
research and innovation projects, which have to deliver results within the limited duration of their project
lifetimes. European Framework Programmes like Horizon 2020 and Horizon Europe focus(ed) more and more
on the impact of research and innovation in developing, supporting and implementing EU policies, and support
the uptake of innovative solutions in industry and society to address global challenges. Standardization is
recognized as a tool to support this strategic objective. Consequently, well suited solutions like the CWA must
be made available. More information about the interaction of research and innovation projects with
standardization activities can be found in CEN-CENELEC Guide 23 (Research Consortium Bridge- Addressing
Research and Innovation in European Standardization activities and deliverables) and CEN-CENELEC Guide 39
(The role of standards in support of Technology Transfer).
Although a CWA is developed outside the normal CEN and/or CENELEC Technical Body structure, it is
important to ensure the coherence of all the different CEN and/or CENELEC deliverables in order to protect
the credibility of European standardization. A CWA, therefore, does not conflict with any European Standard
(and a Harmonization Document for CENELEC). However, interest and collaboration from the related Technical
Bodies is encouraged as these documents, especially covering innovative and emerging topics, can be seeding
their future work programmes or the creation of new standardization areas.

CEN-CENELEC Guide 29:2024 (E)
1 Scope
This CEN-CENELEC Guide provides mechanisms and details the characteristics and development process of the
CEN and/or CENELEC deliverable known as the 'CEN and/or CENELEC Workshop Agreement'.
2 Terms and definitions
2.1
CEN and/or CENELEC Workshop
temporary group open to the participation of any interested parties for elaboration of CEN and/or CENELEC
Workshop Agreements
2.2
CEN and/or CENELEC Workshop Agreement
CWA
CEN and/or CENELEC deliverable, developed by a CEN and/or CENELEC Workshop, which reflects an
agreement between identified individuals and organizations responsible for its contents, and which is made
available by CEN and/or CENELEC in at least one of the official languages
Note 1 to entry: The deliverable may take various forms such as text file or computer code.
[SOURCE: CEN-CENELEC Internal Regulations – Part 2, 2023, 2.10 and Annex A, modified]
3 Purpose and main elements of the CWA concept
A CEN and/or CENELEC Workshop is considered as a temporary group with a short-term task specified in its
project plan. If the proposed scope calls for a long-term activity, the possibility to propose a Technical Committee
should be explored. The operation of the CEN and/or CENELEC Workshops themselves is entirely separate from
Technical Committees responsible for the development of European Standards, although this shall not be
interpreted as meaning there cannot be an interface between CEN and/or CENELEC Workshops and Technical
Committees.
As long as the innovative solutions have not reached a sufficient level of stability, a formal standard may be a less
suitable solution considering the process in place as well as the obligations on the CEN and/or CENELEC National
Members to implement all European Standards. An established CWA can be proposed for conversion into a
European Standard to a Technical Committee (see CEN-CENELEC Internal Regulations – Part 2). If the proposal
is approved by the Technical Committee, the CWA shall go through the standards development process and follow
the rules for the development of European Standards (CEN-CENELEC Internal Regulations – Part 2), including
the option to be submitted directly to CEN and/or CENELEC Enquiry. Similarly, the members of a Technical
Committee might encourage the creation of a CEN and/or CENELEC Workshop to address a market need it cannot
meet through the development (or revision) of a European Standard or a Technical Specification. Further guidance
is provided in CEN-CENELEC Guide 23 on addressing research and innovation in European standardization
activities and deliverables.
To safeguard the overall coherence of the deliverables adopted by the CEN and/or CENELEC Technical Bodies
and the credibility of European standardization in the market, a CWA shall not conflict with European Standards.
A CWA can compete with another CWA.
A CWA is not designed to support European legislative requirements (e.g. the New Legislative Framework). Safety
matters are excluded from being the subject of a CWA. If a CWA is intended to address security, a risk analysis
shall be carried out.
NOTE 1 “Safety” refers to the avoidance of unacceptable risks that can lead to harm or injuries caused by accident,
foreseeable misuse, defective design or manufacturing, etc. Examples: safety of machinery, safety of products, safety of
personal protective equipment, safety against fire, safety devices in vehicles, etc.
NOTE 2 “Security” refers to the prevention of, and reaction to, natural- or human-caused emergencies. Examples:
cybersecurity, data protection, protection of critical infrastructures, crisis management (natural disasters, terrorism, sabotage,
etc.), chemical-biological-radiological-nuclear protection (CBRN), etc.

CEN-CENELEC Guide 29:2024 (E)
4 Initiation
4.1 Allocation of CEN and/or CENELEC Workshop secretariat
4.1.1 Every CEN and/or CENELEC Workshop shall be supported by a secretariat from a CEN and/or CENELEC
National Member.
NOTE When a CEN and/or CENELEC Workshop originates from a European R&I (Research & Innovation) project, CEN and
CENELEC National Members can be partners in European R&I projects or be subcontracted to cover standardization-related
activities like this secretariat.
4.1.2 The proposer of a CEN and/or CENELEC Workshop shall either engage with a CEN and/or CENELEC
National Member or contact CCMC indicating the concept of the intended CEN and/or CENELEC Workshop. If the
proposal for the CEN and/or CENELEC Workshop emanates from a research project, it is likely that such CEN
and/or CENELEC National Member has been identified due to its involvement in the project.
4.1.3 The CEN and/or CENELEC Workshop secretariat should be allocated to a particular CEN and/or
CENELEC National Member if that CEN and/or CENELEC National Member is the first point of contact with the
proposer or if the proposal clearly emanates from that member's country.
4.1.4 In cases where a CEN and/or CENELEC National Member cannot be identified, CCMC launches a 30-day
call for candidates among CEN and/or CENELEC BT members. Where there is a single candidate, the secretariat
will be allocated to that CEN and/or CENELEC National Member without CEN and/or CENELEC BT consultation.
Where there is more than one candidate, the allocation shall be made by CEN and/or CENELEC BT on the basis
of the information provided by the CEN and/or CENELEC National Members as to their suitability and after
consultation with the CEN and/or CENELEC Workshop proposer. CCMC shall ensure that the implementation of
this rule does not unduly delay the progress of the CEN and/or CENELEC Workshop proposal. CCMC shall inform
the CEN and/or CENELEC BT(s) about the allocated secretariat.
4.1.5 The CEN and/or CENELEC Workshop proposer, in conjunction with the CEN and/or CENELEC Workshop
secretariat, shall be responsible for defining and agreeing on any financial arrangements, including any
participation fees, necessary for the completion of the project plan.
4.2 Preparation of Workshop description form
4.2.1 The CEN and/or CENELEC Workshop secretariat, with the support of the Workshop proposer, shall
prepare a CEN and/or CENELEC Workshop description form, as available on CEN and/or CENELEC BOSS. This
form is articulated in two parts: Part A – Workshop summary, and Part B – Project Plan.
4.2.2 Part A – Workshop summary aims to provide an overview of the workshop for a quick review of the main
aspects and to allow the identification of the relevant stakeholders and bodies to be informed or consulted on the
launch of the CEN and/or CENELEC Workshop.
4.2.3 Part B – Project Plan explains the background, objectives, and details of the work to be done in the CEN
and/or CENELEC Workshop. In particular:
– CEN and/or CENELEC is used to conduct a reflection on how to disseminate and involve a wider range of
interested parties throughout the development of the CWA and after its publication. It is recommended to
include a strategy defining how and when participants, other standardization bodies and other stakeholders
can be informed of the work and contribute to it.
– It shall set out the process by which new participants can join the CEN and/or CENELEC Workshop up to and
including the end of the drafting phase; participation fees, if any, shall also be mentioned.
– If necessary, it shall specify rules for reaching agreement in the CEN and/or CENELEC Workshop.
– It shall specify in which official CEN and/or CENELEC language the CWAs shall be developed and in which
additional languages the CWA is to be drafted and published, if required.
– It should include the intention to conduct an open commenting phase, which is highly recommended as a
means of enhancing transparency and openness, but this does not preclude the CEN and/or CENELEC
Workshop participants agreeing to do so at a later stage.

CEN-CENELEC Guide 29:2024 (E)
4.2.4 The CEN and/or CENELEC Workshop description form shall be submitted by the CEN and/or CENELEC
Workshop secretariat to the Director Standardization of CCMC for allocation to a CCMC project manager. The
CCMC project manager shall review the Workshop description form and inform the WS secretary in case issues
are identified.
4.2.5 If Part A of the description form identifies that the CEN and/or CENELEC Workshop falls within the scope
of existing CEN and/or CENELEC Technical Bodies, the Workshop description form (including Part B) shall be
submitted to them by the CEN and/or CENELEC Workshop secretariat for a 30-day period. In case the
consultation of the CEN and/or CENELEC Technical Bodies falls between 1 and 31 December, and between
15 June and 15 August, the consultation period shall last 45 days.
4.2.6 The Secretary of the impacted CEN and/or CENELEC Technical Body shall circulate the Workshop
description form for Technical Body ballot/vote through the designated online repository. The consultation shall
provide the reply to the questions “Does the proposed CWA conflict with a published EN?” and “Are there
arguments against the development of the planned CWA?”. If, at the end of the consultation period, no reply is
received from the CEN and/or CENELEC Technical Body, the process can move to the next stage (see
subclause 4.3).
4.2.7 The existence of a CEN and/or CENELEC Technical Body in the same scope of the CEN and/or
CENELEC Workshop does not preclude the launch of a CEN and/or CENELEC Workshop. Indeed, it can be a
suitable solution to pre-standardize a new topic in the CEN and/or CENELEC Workshop. There will also be the
possibility for the Technical Bodies to participate in the CEN and/or CENELEC Workshop or to be kept informed
about the progress. Once published, if the topic shows to be market relevant, the CWA can be the source for a
future work item within a Technical Body's work programme. Therefore, the existence of a Technical Body in the
same scope is not a justification to stop a CEN and/or CENELEC Workshop. In particular, if the CEN and/or
CENELEC Technical Bodies in the same scope have no active work item or existing EN, TS or TR (and HDs for
CENELEC) covering the scope of the planned CWA, they shall not make any objection against the creation of
the CEN and/or CENELEC Workshop.
4.2.8 If the Technical Body responds positively and has no objections to the CWA being developed, the CEN
and/or CENELEC Workshop proposal may go forward. If the Technical Body is opposed to the launch of the
CEN and/or CENELEC Workshop, the CEN and/or CENELEC Workshop proposal shall be submitted to the CEN
and/or CENELEC BT(s) for decision.
4.2.9 If the CEN and/or CENELEC Workshop description form reveals the need for a CEN and/or CENELEC
BT decision, due to management systems aspects or objections from Technical Bodies in the same scope,
CCMC shall submit the description form including the proposer's and CEN and/or CENELEC Technical Bodies'
arguments to the CEN and/or CENELEC BT(s) and launch the decision-making process. This process normally
takes a minimum of 6 weeks. If the CEN and/or CENELEC BT decision is positive but concerns are raised
through comments, CCMC shall consult the relevant CEN/BT Member or CLC/BT Permanent Delegate, the
proposed Workshop secretariat and the CEN and/or CENELEC Workshop proposer within 15 days as of the
decision date, in order to ensure that those concerns are addressed in the Workshop description form.
4.2.10 If the CEN and/or CENELEC BT decision is negative, CCMC shall consult the relevant CEN and/or
CENELEC BT Member, the proposed Workshop secretariat and the CEN and/or CENELEC Workshop proposer
within 15 days as of the decision date, in order to ensure that those concerns are discussed. Based on the
outcome of that discussion, a new Workshop description form may be submitted for BT decision.
4.3 CEN and/or CENELEC Workshop announcement
4.3.1 The Workshop secretariat shall provide CCMC with the agenda of the kick-off meeting and other
documents relevant for the registration of participants to the kick-off meeting.
4.3.2 Within 15 days after completion of the stages described in 4.2, CCMC shall announce the kick-off
meeting on the CEN and CENELEC website and post the Workshop description form, the kick-off meeting
agenda and, if available, the first draft CWA, for a 30-day commenting period. CCMC shall also inform CEN
and/or CENELEC BTs of the launch of the Workshop.
4.3.3 The CEN and/or CENELEC Workshop secretariat shall inform Technical Bodies or Joint Advisory and
Coordination Groups potentially interested in the Workshop (as identified in part A of the Workshop description
form) inform about the announcement identified in part A of the Workshop description form. It is also encouraged
to announce the kick-off meeting through any other relevant channels.

CEN-CENELEC Guide 29:2024 (E)
4.3.4 Stakeholders may declare their intention to participate in the CEN and/or CENELEC Workshop or send
comments to the Secretariat.
NOTE CEN-CENELEC standstill (as defined in Clause 5 of the CEN-CENELEC Internal Regulations – Part 2) does not
apply to CWAs.
5 Operation
5.1 Launching the CEN and/or CENELEC Workshop
5.1.1 The kick-off meeting shall take place at least 30 days after the publication of the Workshop description form
on the CEN and CENELEC website. In addition to the mandatory publication on the website, CEN and/or
CENELEC Workshop proposer(s) and secretariat are strongly encouraged to reach out to relevant stakeholders
at this stage. Any comm
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