ASTM F1767-14(2020)

This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the
Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
Designation: F1767 − 14 (Reapproved 2020)
Standard Guide for
Forms Used for Search and Rescue
This standard is issued under the fixed designation F1767; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
INTRODUCTION
Many organizations have been working in the Search and Rescue (SAR) community using the
Incident Command System (ICS) framework. In doing so, these organizations have adapted the
existing ICS forms to fit their needs. They have also found that some new forms needed to be
developed in order to address problems or areas not considered in the fire-oriented forms. Some of
these organizations have developed their own standard packet of forms that will address the typical
needs of that organization. By addressing the appropriate actions called for by the average mission,
these forms can focus the team members’ activities into a standard operating procedure. This guide
will show examples of form packets used by some SAR organizations.
1. Scope 2. Referenced Documents
2.1 The forms in this guide have been submitted by mem-
1.1 This guide gives examples of forms used in the SAR
bers of various organizations who are presently using them. In
community.
some cases the organization logo will identify the source of the
1.2 It is not the intent of this guide to recommend one form
submitted form. Use of logos on forms in this guide does not
over another, but to make the user aware of the many different
constitute an endorsement by eitherASTM or the contributing
types of forms used. This guide does not purport to contain
SAR organization. Use of these displays are for the conve-
every form used in SAR, only a few examples of forms in each
nience and information of the user.
category.
2.2 ICS National Training Curriculum—ICS Forms Cata-
log
1.3 These forms cover a great variety of the many aspects
involvedinSAR.Thisguidewillattempttogiveafewversions
3. Significance and Use
of forms used for each aspect identified. The user may choose
which form best fits his particular need.
3.1 This guide will give SAR personnel options in choosing
a form that will fit their specific need. These forms will assist
1.4 This standard does not purport to address all of the
in the organization, management, and documentation of a
safety concerns, if any, associated with its use. It is the
search or rescue incident.
responsibility of the user of this standard to establish appro-
3.2 Additional forms will be categorized by topics such as
priate safety, health, and environmental practices and deter-
management,investigation,trainingdocumentation,equipment
mine the applicability of regulatory limitations prior to use.
maintenance, and reports. This guide will compare the original
1.5 This international standard was developed in accor-
ICSformswithsamplesofthosedevelopedtoparallelthemfor
dance with internationally recognized principles on standard-
SAR.
ization established in the Decision on Principles for the
3.3 Once categorized, an explanation will be given for each
Development of International Standards, Guides and Recom-
type of form. Some examples of these forms will be shown.
mendations issued by the World Trade Organization Technical
Some contributors have included detailed instruction for the
Barriers to Trade (TBT) Committee.
use of their forms.
3.4 This guide may serve as the basis for new forms to be
created using some information found here.
This guide is under the jurisdiction of ASTM Committee F32 on Search and
RescueandisthedirectresponsibilityofSubcommitteeF32.02onManagementand
Operations.
Current edition approved April 1, 2020. Published April 2020. Originally
approved in 1997. Last previous edition approved in 2014 as F1767 – 14. DOI: Available from the National Interagency Fire Center, 3833 S. Development
10.1520/F1767-14R20. Ave., Boise, ID 83705-5354, www.nifc.gov.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
F1767 − 14 (2020)
4. Summary of Guide subject, the overhead team, and initial response actions. It is
used to brief incoming SAR personnel, and as a record of the
4.1 This guide has been arranged so that the user can locate
initial response.
an example of a form by identifying the way that it is used, or
6.2.1.1 Examples found in Appendix X2:
where it fits within the Incident Command System.
(1) Incident Briefing (Fig. X2.1).
Section Category
(2) General Briefing (Fig. X2.2).
Section 5 Existing ICS Forms
(3) General Briefing—Missing Person with Instruction
Section 6 ICS forms Modified for SAR
Section 7 Additional Forms for SAR Management (these are Sheets (Fig. X2.3).
listed by the four general staff functions)
(4) Daily Briefing (Fig. X2.4).
7.2 Plans
(5) Shift Briefing Format (Fig. X2.5).
7.3 Operations
7.4 Logistics 6.2.2 202 Incident Objectives Forms—This form is the first
7.5 Finance
sheet of the incident action plan. The objectives are developed
Section 8 Additional Forms for SAR Investigation
by the incident commander at the planning meeting and then
Section 9 Additional Forms for SAR Training
Section 10 Additional forms for SAR Equipment Maintenance
documented on this form.
Section 11 Additional Forms for SAR Reports & Critiques
6.2.2.1 Examples found in Appendix X2:
Section 12 Additional Forms for Urban SAR
(1) Incident Objectives (Fig. X2.6).
Section 13 Miscellaneous SAR Forms
Section 14 Form Packets 6.2.3 203 Organization Assignment List—This form pro-
Section 15 Index
vides incident personnel with information as to which units
have been established and the names of the individuals in each
5. Existing ICS Forms
position. This form becomes part of the incident action plan
5.1 In adopting the incident command system as the pre-
and may be posted separately on information boards.
ferred method for managing a search or rescue incident, we
6.2.3.1 Examples found in Appendix X2:
have also adopted the forms that go with that system. All the
(1) Organizational Assignment List (Fig. X2.7).
forms included in the ICS are shown for the reference of the
6.2.4 204 Division Assignment List—This form is used to
user. It is up to the user to choose which form will fit the
detail the field assignment that is given to any particular
specific need of a given incident.
resource. In many cases a segmented incident map will be
5.1.1 Appendix X1 is arranged as follows: (forms not
given with this assignment sheet. (The maps may be copied on
included at this time):
the back side).
201 Incident Briefing
6.2.4.1 The examples shown give a variety of additional
202 Incident Objectives
information to the crew/team such as: debriefing,
203 Organization Assignment List
communications, subject profile, and equipment/transportation
204 Division Assignment List
information.
205 Incident Radio Communications Plan
6.2.4.2 Form instructions are included where available.
206 Medical Plan
6.2.4.3 Examples found in Appendix X2:
207 Chain of Command Flow Chart
(1) Task Assignment (Fig. X2.8).
209 Incident Status Summary
(2) Field Team Assignments (Fig. X2.9).
210 Status Change Card
(3) Crew Assignment (Fig. X2.10).
211 Check In List
(4) Crew Assignment with Instructions (Fig. X2.11).
213 General Message
(5) Team Assignment with Instructions (Fig. X2.12).
214 Unit Log
6.2.5 205 Incident Radio Communications Plan—This plan
215 Operational Planning Work Sheet
providesinformationonallradiofrequenciesbeingusedonthe
216 Radio Requirements Worksheet
incident. It becomes part of the Incident Action Plan.
217 Radio Frequency Assignment Worksheet
6.2.5.1 Examples found in Appendix X2:
218 Support Vehicle Inventory
(1) Incident Communications Plan (Fig. X2.13)
219 Miscellaneous Equipment/Task Force (T-Card)
6.2.6 206 Medical Plan—This form provides information
220 Air Operations Summary
on incident medical aid stations, transportation services,
221 Demobilization Checkout
hospitals, and medical emergency procedures. It becomes part
of the Incident Action Plan.
6. ICS Forms Modified for SAR
6.2.6.1 Examples found in Appendix X2:
6.1 These are forms that are based directly on the ICS but
(1) Incident Medical/Evacuation Plan (Fig. X2.14).
have been altered in some manner to fit specific needs of a
6.2.7 211 Check-In List—This form is used to record the
particular organization. In many cases the forms show a
arrival of all incident personnel.
parallel to ICS by using the number or the name that corre-
6.2.7.1 Examples found in Appendix X2:
sponds to the ICS system.
(1) Daily Local Volunteer Personnel Register (Fig. X2.15).
6.2 Forms included in SAR/ICS sections: (2) Daily SAR Unit/Government Personnel Register (Fig.
6.2.1 201 Incident Briefing Forms—This is a form to gather X2.16).
basicinformation,includingbutnotlimitedtothesituation,the (3) Personnel Check In/Out (Fig. X2.17).
F1767 − 14 (2020)
(4) Registration of Search and Rescue Participants (Fig. 7.3.2.1 Examples found in Appendix X2:
X2.18). (1) ELT-DF Field Team Log (Fig. X2.34).
6.2.8 214 Unit Log—This form is used to document any (2) Tracking Worksheet (Fig. X2.35).
activity or events occurring in a particular unit. (3) Track ID Form (Fig. X2.36).
6.2.8.1 Examples found in Appendix X2:
7.4 Forms Used Within the Logistics Section:
(1) Daily Unit Log (Fig. X2.19).
7.4.1 Supply Unit Form—These forms are used in the
6.2.9 215 Operational Planning Worksheet—This form is
supply unit for ordering, locating, and tracking supplies and
used in planning which resources will be used for assignments.
equipment.
It is also used by logistics for ordering resources.
7.4.1.1 Examples found in Appendix X2:
6.2.9.1 Examples found in Appendix X2:
(1) Equipment Roster (Fig. X2.37).
(1) Daily SAR Resources Worksheet (Fig. X2.20).
(2) Equipment Check (Fig. X2.38).
6.2.10 218 Support Vehicle Inventory—This form provides
7.4.2 Communications Unit Forms—These forms are used
an inventory of vehicles assigned or available at the incident.
within the communications unit.
6.2.10.1 Example found in Appendix X2:
7.4.2.1 Examples found in Appendix X2:
(1) Daily Vehicle Register (Fig. X2.21).
(1) Daily Communications Log (Fig. X2.39).
(2) Communications Log (Fig. X2.40).
7. Additional Forms for SAR Management
7.4.3 Medical Unit Forms—Theseformsareusedwithinthe
7.1 These are forms that are not based on ICS forms but
medical unit.
have been developed for use within the system because of the
7.4.3.1 Examples found in Appendix X2:
particular needs of the developing organization in managing an
(1) Medical Report (Fig. X2.41).
incident. These forms have been broken down into the four
(2) Report of Injury (Fig. X2.42).
general staff functions.
(3) Patient Referral (Fig. X2.43).
7.2 Forms Used Within the Plans Sections: (4) Notice of Death Form (Fig. X2.44).
7.2.1 Debriefing Forms—These forms are used to detail 7.4.4 Facilities Unit Forms:
information coming from the field. This information is vital in
7.4.4.1 Examples found in Appendix X2.
planning strategy for future operational periods.This form also (1) Operating Facilities (Fig. X2.45).
serves as a record of field activities.
7.5 Forms Used Within the Finance Section:
7.2.1.1 Examples found in Appendix X2:
7.5.1 Time Unit Forms—These are forms used within the
(1) Debriefing Form (Fig. X2.22).
time unit.
(2) Team Debriefing with Supplement and Instructions
7.5.1.1 Examples found in Appendix X2:
(Fig. X2.23).
(1) Monthly Time Report (Fig. X2.46).
7.2.2 Resource Forms—These forms are used for ordering
(2) Time Record (Fig. X2.47).
resources and can also be useful when planning assignments.
7.5.2 Cost Unit Forms—These are forms used within the
7.2.2.1 Examples found in Appendix X2:
cost unit.
(1) Search Capabilities Roster (Fig. X2.24).
7.5.2.1 Examples found in Appendix X2:
(2) Resource Order Form (Fig. X2.25).
(1) Search and Rescue Expenditure Report (Fig. X2.48).
7.2.3 Planning Worksheets/Checklist—These are general
(2) Cost Sheet (Fig. X2.49).
forms used within the planning section.
7.2.3.1 Examples found in Appendix X2:
8. Additional Forms for SAR Investigation
(1) Survival Time-frame Worksheet (Fig. X2.26).
8.1 Search investigation very often plays an important role
(2) Planning Process Checklist (Fig. X2.27).
(3) Planning Cycle (Fig. X2.28). in the planning and the operations of an incident. This is quite
different than a fire. The investigation may deal with the
7.2.4 Aircraft Search Forms—These forms are used when
searching for downed aircraft. subjects’ history or with current events such as possible
sightings. Some organizations have developed forms to assist
7.2.4.1 Examples found in Appendix X2:
(1) Missing Aircraft Worksheet (Fig. X2.29). them that have no connection to the ICS.
(2) ELT Worksheet (Fig. X2.30).
8.2 Forms Used to Aid in the Investigation:
7.2.5 Situation Unit Forms:
8.2.1 Subject Profile Forms—These are forms that are used
7.2.5.1 Examples found in Appendix X2.
to gather information about the person or persons that is (are)
(1) Situation Report (Fig. X2.31).
the subject of the search. Some groups use short forms that
7.3 Forms Used Within the Operations Section: only compile basic information used in the initial phases of the
7.3.1 Assignment Record—These forms are used for docu- search, and get more detail later. Other groups have very
detailed forms that serve as the foundation of their investiga-
menting tasks that have been assigned to particular resources.
7.3.1.1 Examples found in Appendix X2: tion.
(1) Daily Task Log (Fig. X2.32). 8.2.1.1 Examples found in Appendix X3:
(2) Crew Card with Instructions (Fig. X2.33). (1) Lost Person Questionnaire (Fig. X3.1).
7.3.2 Field Forms—These are forms used by resources in (2) Search and Rescue Circumstance (Fig. X3.2).
the field to document various activities. (3) Incident Missing Person Questionnaire (Fig. X3.3).
F1767 − 14 (2020)
(4) Lost Person Worksheet (Fig. X3.4). 13. Miscellaneous SAR Forms
(5) ML Quick Sheet (Fig. X3.5).
13.1 It is recommended that SAR organizations develop a
(6) Notification of Search and/or Rescue (Fig. X3.6).
packet of forms that fits their particular needs. They should
8.2.2 Information Compiling Forms—These forms will as-
analyze how they respond to their typical incident. A preplan
sist the investigators in gathering and compiling information.
and a packet of forms could be made up to help guide them
They cov
...