Standard Guide for Decommissioning and Disposal of Medical Equipment

SIGNIFICANCE AND USE
5.1 This guide identifies common processes to safely decommission and dispose of medical equipment. The objective is to identify common challenges unique to medical equipment to help ensure that the identification, authorization for disposition, and proper sanitization of the equipment is completed prior to disposal teams getting involved in the process.  
5.2 This guide provides information to consider when choosing disposal options in order to effectively manage the entity’s assets.
SCOPE
1.1 This standard guide addresses decommissioning and disposal of medical equipment.  
1.2 Decommissioning and disposal of medical equipment is done when equipment is no longer needed due to obsolescence, is inoperable, or has met a scheduled replacement milestone. Decommissioning is the first physical process in the disposition process and includes proper identification, authorization for disposition, and sanitization of the equipment, as well as removal of Patient Health Information (PHI) or software, or both. Disposal method is dependent upon many factors that will be described in this standard guide.  
1.3 This guide does not include detailed disposal method procedures or sales requirements or restrictions specific to any regulatory body or the various levels of government in which an entity may operate. This guide also provides practices that are common to many operations and provides flexibility to best integrate external requirements.  
1.4 While this standard describes common safety and environmental considerations associated with the decommissioning and disposal of medical equipment, it does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the entity using this standard to establish and apply appropriate safety, health, and environmental practices and determine the applicability of regulatory limitations prior to use.  
1.5 This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.

General Information

Status
Published
Publication Date
30-Jun-2018
Current Stage
Ref Project

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This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the
Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
Designation: E3173 − 18
Standard Guide for
1
Decommissioning and Disposal of Medical Equipment
This standard is issued under the fixed designation E3173; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
1. Scope 2. Referenced Documents
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2.1 ASTM Standards:
1.1 This standard guide addresses decommissioning and
E2135 Terminology for Property and Asset Management
disposal of medical equipment.
E2306 Practice for Disposal of Personal Property
1.2 Decommissioning and disposal of medical equipment is
E2858 Practice for Sales of Personal Property
done when equipment is no longer needed due to obsolescence,
is inoperable, or has met a scheduled replacement milestone.
3. Terminology
Decommissioningisthefirstphysicalprocessinthedisposition
3.1 Definitions—For additional definitions for property and
process and includes proper identification, authorization for
asset management, see Terminology E2135.
disposition, and sanitization of the equipment, as well as
3.2 Definitions of Terms Specific to This Standard:
removal of Patient Health Information (PHI) or software, or
3.2.1 decommission, v—to remove from active service.
both. Disposal method is dependent upon many factors that
3.2.2 medical equipment, n—non-expendable, tangible,
will be described in this standard guide.
moveable property needed for the performance of, primarily or
1.3 This guide does not include detailed disposal method
uniquely, a medical task.
procedures or sales requirements or restrictions specific to any
3.2.3 sanitization, n—the process of removing undesired
regulatory body or the various levels of government in which
features such as chemical, biological contaminants from all
an entity may operate. This guide also provides practices that
surfaces, and personal or sensitive data from data storage
are common to many operations and provides flexibility to best
devices.
integrate external requirements.
1.4 While this standard describes common safety and envi- 4. Summary of Guide
ronmental considerations associated with the decommissioning
4.1 Hospitals and medical organizations decommission and
and disposal of medical equipment, it does not purport to
dispose of many types of highly complex medical devices and
address all of the safety concerns, if any, associated with its
equipment.
use. It is the responsibility of the entity using this standard to
4.2 Entities must understand what equipment is to be
establish and apply appropriate safety, health, and environ-
disposed, ownership and use agreements, and restrictions on
mental practices and determine the applicability of regulatory
disposal as part of the decommissioning process.
limitations prior to use.
4.3 An appraisal by an accredited member of the American
1.5 This international standard was developed in accor-
3
Society ofAppraisers (ASA) or theAssociation of Machinery
dance with internationally recognized principles on standard-
4
and Equipment Appraisers (AMEA) should be performed
ization established in the Decision on Principles for the
prior to decommissioning expensive and complex medical or
Development of International Standards, Guides and Recom-
scientific equipment to better understand the potential value of
mendations issued by the World Trade Organization Technical
Barriers to Trade (TBT) Committee.
2
For referenced ASTM standards, visit the ASTM website, www.astm.org, or
contact ASTM Customer Service at service@astm.org. For Annual Book of ASTM
Standards volume information, refer to the standard’s Document Summary page on
1
This guide is under the jurisdiction of ASTM Committee E53 on Asset the ASTM website.
3
Management and is the direct responsibility of Subcommittee E53.30 on Decom- American Society of Appraisers (ASA),11107 Sunset Hills Rd, Suite 310,
missioning and Disposal of Medical Supplies, Medical Equipment, and Hospitals. Reston, VA 20190, http://www.appraisers.org.
4
Current edition approved July 1, 2018. Published July 2018. DOI: 10.1520/ Association of Machinery and Equipment Appraisers (AMEA), 315 South
E3173-18. Patrick Street Alexandria, Virginia 22314, http://www.amea.org.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
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E3173 − 18
the equipment. In some cases, extensive decommissioning of 7.2 The property office should review every request for the
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