ASTM F946-85(1996)

NOTICE: This standard has either been superseded and replaced by a new version or withdrawn.
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Designation: F 946 – 85 (Reapproved 1996)
Standard Guide for
Establishing Security Seal Control and Accountability
Procedures
This standard is issued under the fixed designation F 946; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (e) indicates an editorial change since the last revision or reapproval.
1. Scope produced and that all seals produced are accounted for, from
the production line to shipment to the customer.
1.1 This guide covers procedures for maintaining a continu-
5.1.1 All seals should be embossed with serial numbers.
ous line of accountability for security seals from the time of
5.1.2 All seals should be embossed with the user organiza-
manufacture to destruction of the seal subsequent to its use.
tion’s name or appropriate abbreviation.
1.2 The procedures contained herein are applicable to usage
5.1.3 All application or crimping tools supplied with par-
of security seals that are coded or numbered in a manner to
ticular seals should be embossed with the user organization’s
make each seal unique.
name or appropriate abbreviation.
1.3 This standard does not purport to address the safety
5.2 Security Manager Responsibilities—The security man-
concerns, if any, associated with its use. It is the responsibility
ager or other designated official responsible for the protection
of the user of this standard to establish appropriate safety and
of assets program should do the following:
health practices and determine the applicability of regulatory
5.2.1 Approve all seals proposed for use in the organization.
limitations prior to use.
5.2.2 Review and approve all forms and directives used for
2. Referenced Documents the accountability of seals.
5.2.3 Periodically review seal control procedures to ensure
2.1 ASTM Standards:
compliance with approved accountability directives.
F 832 Classification for Security Seals
5.3 Designation of Authorized Seal Users—Management
3. Significance and Use
should designate, by name, each person authorized to affix or
remove seals and any restrictions, such as limitations to certain
3.1 This guide is intended as general guidance in establish-
times of the day. These designations should clarify when, if
ing procedures for internal control of the security seals. It is not
ever, outside employees are authorized to affix or remove seals.
meant to restrict the use of procedures that may be required for
Appointments should be kept to a minimum commensurate
unique or unusual situations. Likewise, not all of the practices
with operational requirements. At fixed locations, such as
will necessarily apply to a particular situation.
doors, it might be necessary to post this information.
4. Summary of Procedures
5.4 Seal Custodian Controls—Each location of an organi-
zation that is authorized to receive seals should appoint a seal
4.1 The intended use of a seal is defeated if strict account-
custodian and alternate(s) as necessary. Seal custodian duties
ability and disciplined application of seals are not maintained.
should include the following:
The accountability starts with the manufacturer and is com-
5.4.1 Receipt for seals delivered.
pleted when the seal is destroyed subsequent to its use. This
5.4.2 Maintenance of an incoming seal record with entries
guide deals with the subject in two parts. The first part
to include, as a minimum:
addresses the responsibilities of those involved in the program,
5.4.2.1 Block of numbers received,
and the second addresses basic procedures to consider in
5.4.2.2 Type of seal received and its use(s),
formulating the program.
5.4.2.3 Date received, and
5. Responsibilities
5.4.2.4 Remarks.
5.4.3 Maintenance of a seal issuance register(s) to record
5.1 Manufacturer Responsibilities—The manufacturer
distribution of seals to subordinate units or to individual users.
should establish procedures to assure that no duplicate seals are
Seal issuance registers should include, as a minimum, the
following entries:
This guide is under jurisdiction of ASTM Committee F-12on Security Systems
5.4.3.1 Seal number(s) issued,
and Equipment and is the direct responsibility of Subcommittee F12.50 on Locking
5.4.3.2 Signature of recipient,
Devices.
5.4.3.3 Date issued,
Current edition approved July 26, 1985. Published October 1985.
Annual Book of ASTM Standards, Vol 15.07.
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F 946
5.4.3.4 Intended use (for shipments: waybill, manifest, GBL otherwise properly disposed of with the necessary entries made
or other similar paperwork numbers will suffice), and in accountability registers.
5.4.3.5 Remarks.
6.2 Lost Seals—In any instance in which a seal has been
5.4.4 Protection of unissued seals and seal accountability
recorded as received and later cannot be accounted for, the
records to prevent unauthorized seal substitution or their illegal
following actions should be taken:
use:
6.2.1 An immediate inventory of all unused on-hand seals to
5.4.4.1 Seal logs and unissued seals should be in a locked
verify the loss and ensure no other seals are missing.
container when unattended by the custodian or an alternate.
6.2.2 The incoming seal log and the user issuance seal
The type of co
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